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Administrative Assistant/Receptionist

3 months ago

Plano, United States McCownGordon Construction Full time
People love to work here, plain and simple.

It's easy to love your job when you're surrounded by driven, passionate leaders. We show up every day and give it our all; not because we have to, but because we want to.

POSITION SUMMARY

Manages the reception area by greeting visitors, handling incoming calls, and managing the mail process, ordering supplies and handling other office administrative duties as needed. Projects a positive first impression for the Company.

PRIMARY RESPONSIBILITIES

Reception
  • Answers incoming calls using Microsoft Teams and forwards or takes messages as needed.
  • Provides a positive first impression by greeting and directing all visitors, including vendors, clients, trade partners, job candidates and customers.
  • Ensures all visitors are welcomed and escorted to the right area or person. Offers refreshments as appropriate.
  • Create daily lobby plan to include planned guests, reservations, pickups, deliveries.
Mail
  • Receives incoming packages and picks up mail from mailroom. Sorts mail and packages to determine appropriate recipient.
  • Packages and stamps outgoing USPS mail using Stamps.com. Keeps track of current rates, upcoming changes, and other information concerning postage rates.
  • Ships packages, prints shipping labels, packs boxes, schedules pick-ups, and ensures that deliveries are picked up in a timely manner.
  • Inputs and receives courier orders.
Supplies
  • Maintains supply/marketing area to ensure it is kept clean and organized.
  • Manages inventory, orders, receives, and sorts office and kitchen supplies (using Amazon, Costco or Walmart).
  • Keeps marketing/supply closet organized.
  • Stocks drinks and snacks daily and keeps kitchen clean and tidy.
  • Orders birthday, anniversary and recognition cards.
  • Manages labor law poster and PPE inventory (hard hats, vests, safety goggles, gloves).
Office Administrative
  • Ensures conference rooms are presentable and stocked with refreshments including assisting with room clean up following meetings: removing food debris, picking up dishes and leftover meeting materials.
  • Schedules meetings for various conference rooms, if assistance is required and manages room conflicts as they arise.
  • Schedules weekly Meet & Greets w/various Trade Partners
  • Orders food for meetings, when requested.
  • Oversees office punch list items needing attention.
New Associate Onboarding
  • Coordinates new hire equipment delivery.
  • Orders hard hat lettering, name plate, and name badges.
  • Manages building and garage access cards for associates.
  • Sets up workstation and equipment.
Meetings and Events
  • Assists Executive Assistant with meeting and event coordination, setting up rooms, coordinating catering and clean up.
  • Assists Executive Assistant with coordination of annual holiday party, summer event, team building and other internal and external events.
  • Assists Executive Assistant with coordination of all DFW and MGC company-wide events including MGC Cares, DEI, BRG and All Company Meetings.