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Operations Coordinator, College of Health Professions

3 months ago

Towson, United States Towson University Full time
Job Summary

Towson University (TU) is one of the nation's top 100 public universities. Located north of Baltimore, TU currently enrolls more than 19,000 students and is the second-largest university in the prestigious University System of Maryland. Towson University values diversity and fosters a climate that is grounded in respect and inclusion to cultivate the intellectual and personal growth of the entire university community.

The Operations Coordinator is responsible for providing complex and detailed budget and financial management for the Dean's Office and all associated units of the College of Health Professions, to include state, self-support, grant, foundation and other fiscal resource types. The incumbent is relied on to work independently and efficiently in managing complex and confidential processes of the Dean's Office, to provide leadership for Promotion, Tenure, Reappointment, and Merit (PTRM) and other college-managed processes, and to support all accreditation, internal and external reporting needs for the College and its units. This position serves as role model and the lead professional and administrative staff position across the College of Health Professions.

Responsibilities and Duties

Fiscal Oversight, Management & Reporting:

  • Prepare and maintain various reports, including monthly budget reporting and those for state, self-support, grant and Foundation accounts.
  • Serve as Dean's Office reviewer for all financial documents requiring signature by Dean.
  • Process payments, transfer funds and manage accounts as directed by Dean.
  • Serve as liaison to University Budget Office and Foundation.
  • Review travel funding and maintain spreadsheet documenting faculty and staff travel.
  • Provide direct budget analysis and support to Departments and grant-funded faculty as needed.
Data Management & Reporting:
  • Develop and maintain college-wide data systems as needed.
  • Support Associate Dean as needed with clinical site reporting.
  • Provide custom reports related to college-wide activities (e.g. IPE activities, faculty outcomes data, clinical placements, audit reporting,
  • accreditation, etc.).
  • Collaborate with the Office of Technology Services, Strategic Partnerships and Applied Research, College Outreach Coordinator, Department and
  • Dean's staff, etc. to insure accurate and timely data collection and reporting.
  • Ensure timely submission of annual reports to the Office of Sponsored Programs & Research and national associations and/or other mandatory reporting
  • groups.
Confidential Processes Management:
  • In collaboration with the Dean, serve as the college's point of contact for all personnel and PTRM related processes; oversee Dean's Office hiring and support staff searches and related hiring across the college units as needed.
  • Manage online PTRM files, distribution of confidential materials and manage file access as needed.
  • Provide direct support to the College PTRM Committee.
Office Oversight:
  • Work collaboratively with administrative staff to insure building coordination and office staffing.
  • Serve as timekeeper for the Dean's Office.
  • Provide collaborative support for planning and oversight of college's physical plant (to include new construction, renovations, IWB, etc.).
  • Work directly with dean on proactive event related calendaring, scheduling, and management of such events.
  • Provide support and back-up to CHP Outreach Coordinator as requested by dean and as needed for optimal event management and oversight.
  • Support Dean's Office with other managerial and administrative duties as needed and assigned.
Qualifications and Skills

Required:
  • Bachelor's degree
  • Three years of experience.
  • Creating and managing databases; contractual language; budget processes.
  • Excellent communication skills; project management; organization of multiple complex and detailed tasks with ability to determine priorities and meet deadlines.
  • Proficient with Microsoft Office with excellent Excel expertise; PeopleSoft or similar online management systems.
  • Strong customer service and team based attributes.
  • Budget management.
  • The ability to work independently as well as collaboratively with a wide variety of college, university and external stakeholders.
  • The ability to use excellent judgment in moving contract processes forward to completion.
  • Technical expertise in database set-up and management.
  • The ability to review and create budget spreadsheets.
  • The ability to prepare tables, charts and slides for presentations and reporting.
Preferred:
  • Previous experience writing, reviewing and managing contracts.
  • Knowledge of health professions and/or academic administration.


Salary and Benefits

Starting salary is $70,000. Salary is commensurate with qualifications and experience. Full University benefits that include 22 days of annual leave, up to 15 holidays, personal and sick days; excellent health, life, and retirement plans; and tuition remission. To learn more about our benefits, please click here . TU also offers a variety of great perks and discounts, which can be found here .

If you are motivated, innovative and team-oriented, we would love to hear from you.

For consideration, please submit a cover letter and resume with your online application.

This position will be open for a minimum of 14 days.

The safety of our students, faculty, staff, and neighbors has been our top priority and the focus of every one of our decisions since the earliest days of the COVID-19 pandemic. Therefore, the University System of Maryland (USM) has strongly encouraged full COVID vaccination and up-to-date booster shots (when eligible) for all faculty, staff, and students at all schools in the USM as both a reasonable and necessary means of protecting our health and safety.