Current jobs related to Administrative Assistant - Mission - YMCA of Greater Kansas City

  • Administrative Assistant

    1 month ago

    Mission, United States YMCA of Greater Kansas City Full time

    Overview: The Administrative Assistant is a dynamic and detail-oriented position that provides support to the People Services department leadership for a large non-profit organization with 1,200-1,500 associates.This role is a key to driving the Ys mission forward by providing critical administrative support that ensures the smooth operation of key people...

  • Administrative Assistant to Physician

    2 weeks ago

    Mission, Kansas, United States The University of Kansas Health System Full time

    Job Title: Administrative Assistant to PhysicianPosition Title: Administrative Assistant to PhysicianWestwood Administration - EastPosition Summary / Career Interest:This position provides administrative support to the Physician. The successful candidate will provide high-level administrative support by conducting research, preparing statistical reports,...

  • Administrative Assistant

    2 weeks ago

    Mission Viejo, California, United States DICK'S SPORTING GOODS INC Full time

    Store Administrative AssistantAt DICK'S Sporting Goods, we're committed to creating a positive impact on our customers' lives through sports. Our team is dedicated to providing exceptional customer service and creating a welcoming store environment.Key Responsibilities:Provide administrative support to the Store Management team, including documentation,...

  • Administrative Assistant

    4 weeks ago

    Mission Viejo, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a contract to hire employment opportunity for an Administrative Assistant in the Real Estate & Property industry in Mission Viejo, California. The role involves a variety of administrative duties including setting up new communities, plans, and vendors in the purchasing system, maintaining plan budgets, and...

  • Administrative Assistant

    1 month ago

    Mission Viejo, United States Human Appeal Full time

    Are you interested in building a career that makes a difference and creates a legacy? Human Appeal is a faith-based charity that aims to abolish poverty by providing humanitarian aid, sustainable development programs and championing advocacy for our beneficiaries worldwide. The Administrative Assistant will provide administrative support to the Office...

  • Administrative Assistant

    2 weeks ago

    Mission Viejo, California, United States South Orange County Community College District Full time

    Job SummaryThis is a short-term, temporary, hourly Non-Bargaining Unit (NBU) assignment, not to exceed 160 days and 960 hours per fiscal year (July 1st through June 30th). The assignment may be shortened or extended at any time, due to departmental needs, with little to no notice. NBU employment is at-will, and either party may terminate this working...

  • Assistant Director of System Administration

    2 weeks ago

    Mission Viejo, California, United States The University of Kansas Health System Full time

    Job Title: Assistant Director of System AdministrationJoin The University of Kansas Health System as an Assistant Director of System Administration, where you will play a critical role in optimizing the quality of patient care through strategic thought leadership and effective application tools.Key Responsibilities:Provide effective leadership to the...

  • Administrative Assistant

    3 days ago

    Mission Viejo, CA, United States DICK'S Sporting Goods Full time

    At DICK'S Sporting Goods, we believe in how positively sports can change lives. On our team, everyone plays a critical role in creating confidence and excitement by personally equipping all athletes to achieve their dreams. We are committed to creating an inclusive and diverse workforce, reflecting the communities we serve.If you are ready to make a...

  • Project Coordinator/Office Administrator

    2 months ago

    Mission, Texas, United States SERVPRO of East Brownsville & South Padre Island Full time

    Job DescriptionAt SERVPRO of East Brownsville & South Padre Island, we are seeking a highly organized and detail-oriented Project Coordinator/Office Administrator to join our team. This role will be responsible for providing administrative support to our construction operations team, ensuring seamless project execution and customer satisfaction.Key...

  • Network Systems Administrator

    4 weeks ago

    Mission, Kansas, United States ScriptPro LLC Full time

    Job Title: Network AdministratorJob Summary:The Network Administrator will work closely with Customer Service teams and System Administrators to support customer networks for ScriptPro's pharmacy automation and pharmacy system products. This role involves configuring and remotely supporting network devices to company standards, including firewalls, routers,...

  • Administrative Support Specialist to Physician

    7 days ago

    Mission, Kansas, United States The University of Kansas Health System Full time

    Job Summary We are seeking a highly skilled Administrative Support Specialist to provide exceptional support to our Physician. The ideal candidate will possess excellent communication and organizational skills, with the ability to work in a fast-paced environment. Key ResponsibilitiesProvide administrative support to the Physician, including conducting...

  • Finance Administrator

    2 weeks ago

    Mission Viejo, United States Amtec Full time

    Company: Total Vision Position: Finance Administrator Location: Total Vision Main Office 27271 Las Ramblas Suite 210 Mission Viejo CA 92691 Duration: Fulltime Direct Hire Pay: $20 to $25 Exciting benefits Total Vision is a group of highly successful optometry practices that have aligned towards a common goal of worldclass eyecare...

  • Finance Administrator

    5 days ago

    Mission Viejo, United States Amtec Full time

    Company: Total Vision Position: Finance Administrator Location: Total Vision Main Office 27271 Las Ramblas Suite 210 Mission Viejo CA 92691 Duration: Fulltime Direct Hire Pay: $20 to $25 Exciting benefits Total Vision is a group of highly successful optometry practices that have aligned towards a common goal of worldclass eyecare...

  • Finance Administrator

    2 weeks ago

    Mission Viejo, California, United States Amtec Full time

    Job Title: Finance AdministratorWe are seeking a highly skilled and detail-oriented Finance Administrator to join our team at Total Vision. As a key member of our finance team, you will be responsible for ensuring the smooth operation of our financial activities, including bookkeeping, business compliance, and office supply management.Key...

  • Operations Administrator

    2 days ago

    Mission, Texas, United States Quality Talent Group Full time

    About the JobAt Quality Talent Group, we are seeking an experienced Operations Administrator to join our team. This role is responsible for providing operational oversight and leadership throughout the organization. The successful candidate will be responsible for leadership in unforeseen situations, making timely decisions that directly impact patient care,...

  • Office Administrator

    2 weeks ago

    Mission Viejo, California, United States BHHS California Properties Full time

    Job Title: Office AdministratorBerkshire Hathaway HomeServices California Properties, a leading real estate agency, is seeking an experienced Office Administrator to join our team. As a key member of our administrative staff, you will provide exceptional support to our branch manager and sales associates, ensuring the smooth operation of our offices.Key...

  • Administrative Support Specialist

    3 days ago

    Mission Viejo, California, United States DICK'S SPORTING GOODS INC Full time

    At DICK'S Sporting Goods, we strive to create a positive impact through sports. Our team plays a vital role in fostering confidence and excitement by equipping athletes to achieve their goals. We are committed to building an inclusive and diverse workforce that reflects the communities we serve.The Store Administrative Assistant is responsible for providing...

  • Lead Operations Administrator

    3 weeks ago

    Mission, United States Quality Talent Group Full time

    About the job Lead Operations Administrator - Days At Houston Methodist, the Lead Operations Administrator (OA) position is responsible for providing operational oversight and leadership throughout the organization, leading initiatives as directed by management. This position is also responsible for oversight and scheduling of the Labor Pool for their...

  • Administrative Coordinator

    3 weeks ago

    Mission Viejo, California, United States YMCA of Greater Kansas City Full time

    Job SummaryThe YMCA of Greater Kansas City is seeking a highly organized and detail-oriented Administrative Assistant to provide critical support to the People Services department leadership. This dynamic role is a key to driving the Ys mission forward by ensuring the smooth operation of key people support services, including training and leadership...

  • Operations Administrator

    3 weeks ago

    Mission, United States Quality Talent Group Full time

    About the job Operations Administrator - Nights (PRN) At Houston Methodist, the Operations Administrator (OA) position is responsible for providing operational oversight and leadership throughout the organization. This position is responsible for leadership in unforeseen situations, making timely decisions that directly impact patient care, fostering...

Administrative Assistant

2 months ago

Mission, United States YMCA of Greater Kansas City Full time

Overview:

The Administrative Assistant is a highly visible position, providing the first impression of the Y with visitors and callers to the Association Office and highly visible with volunteers at Association Board meetings and functions. The position is responsible and accountable for administrative duties and assisting with various projects and assigned departmental activities.

Starting Pay: $18-$19 per hour

OUR CULTURE:

The YMCA of Greater Kansas Citys mission and core values are brought to life by our culture. Its who we are, who we aspire to be and how we show up every day. We are cause-driven. We dont just show up, we show up with purpose. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.

Responsibilities:
  • Welcome onsite visitors, determine the nature of business and announce visitors to appropriate personnel by providing exceptional customer service.
  • Answer phone lines according to YMCA phone procedures and direct calls to appropriate staff in a friendly and courteous manner.
  • Exercise appropriate discretion and judgment when performing duties.
  • Serve as point of contact for Association Office, to include building maintenance needs, conference room reservations, ordering office supplies, kitchen supplies, office equipment repair, etc.
  • Prepare and send deliveries including receiving, sorting and routing daily postal mail and weekly courier service.
  • Ensure overall office space is professional, attractive and safe. Maintain cleanliness and orderliness of the welcome center, conference rooms, and kitchen including restocking of water, snacks, copy paper, kitchen and coffee supplies.
  • Notify appropriate associates of any unsafe conditions, needed repairs, complaints, accidents, or injuries immediately.
  • Manage supply inventory levels including ordering and receiving of office and kitchen supplies.
  • Orient new associates on general office procedures, ensuring a smooth, welcoming integration to include preparing their desk area for initial use, provide dress for your day guide, assist with obtaining parking badges, provide a tour of the Association Office, etc.
  • Provide support for the functions of the Board of Directors. Assist the Senior Executive Assistant in planning and implementation of Board of Directors meetings and socials including ordering supplies and food, setup, greeting of guests and help with clean up.
  • Produce and compose simple documents, spreadsheets, e-mails, etc.
  • Perform general office duties such as copying, collating packets and bulk mailings.
  • Assist with digital signatures requests and routing of signed contracts or agreements to appropriate personnel. Electronically archive and access Y contracts and agreements as needed.
  • Assist with planning, set up and implementation of monthly Association Office meetings.
  • Assist with ordering food for group meetings and flowers for recognition, celebrations or in memory of someone.
  • Provide timely administrative coding of expenses.
  • Provide backup coverage during the Senior Executive Assistants vacations and sick time.
  • Handle special administrative projects and duties as assigned by Senior Executive Assistant and provide support for Association Resource Center projects as requested.


Qualifications:

Associates degree or the equivalent combination of education and experience in related field preferred.
Minimum of two years administrative or office experience.
Strong verbal and written communication skills including phone skills.
Ability to provide outstanding customer service.
Experience and ability to work productively with minimal supervision.
Able to make independent and sound decisions in a fast paced environment.
Able to exercise high levels of discretion and confidentiality.
Detail oriented with good organizational skills, and be multi-task proficient.
Have a general understanding of and proficiency with computer technology (i.e., Microsoft Word and Excel)
Works effectively with people of different backgrounds, abilities, opinions and perceptions.
Must maintain a current motor vehicle license and acceptable driving record that meets YMCA standards.
Must have transportation and able to assist with work errands as needed.