Administrative Assistant
1 week ago
Responsibilities:
• Set up new communities, plans, and vendors in the purchasing system.
• Input plan budget information into the purchasing system and ensure accuracy.
• Administer color set up for new communities and maintain them after launch.
• Monitor and track trade partner insurance compliance.
• Set up and maintain a rebate tracking system for specified communities.
• Conduct a monthly review and submission of rebate tracking system data.
• Utilize enterprise Purchasing and Accounting systems to input received data and generate reports.
• Support the vendor payment inquiry process through the review and validation of contract status and amount.
• Perform record retention duties as assigned.
• Carry out related administrative and clerical duties as assigned.• Proficient in Microsoft Office Suite including Microsoft Word, Excel, Outlook and PowerPoint
• Strong customer service skills, able to handle inbound and outbound calls efficiently
• Experience in managing and scheduling appointments
• Ability to handle data entry tasks with accuracy and attention to detail
• Excellent written and verbal communication skills for email correspondence
• Experience in procurement and purchasing
• Familiar with corporate procurement processes and procedures
• Previous experience as a procurement specialist is a plus
• Knowledge and understanding of the real estate and property industry
• Strong administrative skills, able to support various office functions
• Ability to work independently and as part of a team
• Strong organizational skills, capable of managing multiple tasks simultaneously
• High level of professionalism and integrity
• Good problem-solving skills and ability to make decisions under pressure.
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