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Parts Coordinator

2 months ago

Kent, United States Sensus Full time

Xylem (XYL) is a leading global water technology company committed to developing innovative technology solutions to the world’s water challenges.The Company’s products and services move, treat, analyze, monitor and return water to the environment in public utility, industrial, residential and commercial building services settings.Xylem also provides a leading portfolio of smart metering, network technologies and advanced infrastructure analytics solutions for water, electric and gas utilities.The Company’s more than 16,500 employees bring broad applications expertise with a strong focus on identifying comprehensive, sustainable solutions. Headquartered in Rye Brook, New York with 2017 revenue of $4.7 billion, Xylem does business in more than 150 countries through a number of market-leading product brands.

The name Xylem is derived from classical Greek and is the tissue that transports water in plants, highlighting the engineering efficiency of our water-centric business by linking it with the best water transportation of all – that which occurs in nature. For more information, please visit us atwww.xylem.com.

Godwin, a Xylem brand, offers a broad product line of fully automatic self-priming pumps used in temporary and permanent applications. With a full range of diesel and electric pumps available to purchase or rent, Godwin pumps are used for dewatering and liquids transfer in mining, constructions, municipal and industrial projects around the world.

THE ROLE: Godwin, a Xylem brand seeks to hire a Parts Coordinator to be responsible for managing parts inventory that meets our fleet, as well as customer requirements, for optimal operational maintenance of all equipment. The Parts Coordinator will look up parts, distribute them to service personnel, process all work order transactions including allocating parts, process all customer parts sale orders, and complete all parts cycle counts. In addition, they will be responsible for providing accurate parts information to employees and customers.

Essential Duties/Principal Responsibilities:

Inventory Management

Maintain a clean and organized area with all bins designated and parts located in appropriate bins.

Maintain appropriate inventory levels of all parts products to meet sale and repair requirements.

Process inventory adjustments, Goods Out to Works and Goods In to Works Transactions, to facilitate accurate accounting of parts, sale, and rental inventory.

Complete forms to initiate corporate level inventory adjustments to accurately reflect current inventory state. (Item Code Requests, Inventory Adjustment Form, Hose Fabrication Sheets, Parts Conversion Form, Fleet Set Up Form and Fleet Change Over Form).

Process Item to Item Transfers to move items from Sale stock to Rental fleet.

Complete Parts Physical Inventory Cycle Counts with goal of 100% accuracy and needs awareness to increase inventory turn rates.

Manage inventory usage and replenishment for all Service & Sales Vehicles (Bin-to-Bin Transfers).

Shipping and Receiving

Process Transfers In/Out of Parts inventory, physically and in the system, for items shipped to/from other branch facilities.

Package, ship and receive goods as required via UPS, Federal Express, etc.

Purchasing

Locate, evaluate and negotiate with vendors to ensure we are receiving most competitive pricing available.

Submit new Vendor Account Set Up documentation.

Order parts, either from the Corporate Distribution Center, alternate branch locations or vendors to maintain stock and fulfill service, sales or rental orders.

Order shop, vehicle, safety and branch consumable supplies and shop equipment that are non-order related.

Manage Branch Purchasing Credit Card for non-inventory purchases, maintaining receipts and processing transactions via web application.

Create Purchase Orders, including accurate quantities and pricing, as appropriate based on approved buying channels.

Physically receive all incoming goods, verify quantities and complete Goods In as confirmation of goods received. Resolve discrepancies with vendors for any inaccurate shipments.

Coordinate and process return shipments to vendors utilizing the Return-To-Vendor Transaction.

Service Repair Work Orders

Manage Customer Owned Asset History, creating external assets (if applicable) and updating data for all Customer Owned Serialized Assets.

Process component changes on all fleet and customer owned assets.

Open Work Orders for all Fleet, Vehicle, Preparation for Sale and Customer Owned Assets.

Create and distribute quotations, as necessary, for billable repairs.

Utilize Pump Build Codes to assist internal and external customers in determining appropriate parts required for repairs.

Distribute, log and allocate parts issued to mechanics on the appropriate paperwork and in the system.

Maintain Work Order documents from start to finish of repair. Obtain and electronically file mechanics service repair report and checklist with work order.

Maintain electronic service records for all fleet equipment (including vehicles) and hard copy service records for all customer equipment.

Understand Vendor Warranty terms and how to identify units or parts that are within the vendor warranty period.

Process Warranty Work Orders and Warranty issues through the Corporate Warranty Department.

Parts Sale Orders

Provide parts pricing and availability for all stock (list) and procured items (cost) to both internal and external customers, as necessary.

Create and distribute quotations, as necessary, for parts sale orders.

Process Parts Sale Transactions (New Sales/Returns - Order Placement to Invoicing Submissions).

Payment Processing

Process credit card payments relative to Customer Billable Work Orders or Parts Sale Orders.

Minimum Qualifications: Education, Experience, Skills, Abilities, License/Certification:

Ability to maintain organized document files, in either electronic and/or hard copy versions.

Ability to prioritize and multi-task in fast paced environment.

Ability to respond and support emergency requirements for parts and equipment.

Ability to effectively communicate both verbally and in written form.

Demonstrated high levels of attention to detail.

Proficiency with computer software programs to include Microsoft Office, specifically Word, Excel and Outlook.

General knowledge of computerized order processing, inventory management and third party shipping software.

Basic mechanic aptitude.

One year parts counter experience in a diesel engine shop or related industrial equipment parts environment.

One year experience with computerized inventory management system.

Six months forklift operation experience working with palletized bulk products as well as heavy equipment.

ADDITIONAL INFORMATION, IF APPLICABLE:

Physical Demands

(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

Moderate lifting (25-75 lbs.)

Regularly required to sit or stand, reach, bend and move about the facility

Regularly required to listen, talk to, and see employees on a daily basis

Work Environment

(The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

Shop environment: intermittent exposure to all outdoor weather conditions; intermittent exposure to shop noise and fumes all within limits of OSHA standards.

Standard weekly job hours: 40 hours

EOE/Females/Minorities/Protected Veterans/Disabled

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