Current jobs related to HR & Operations Coordinator - Pittsburgh - Hello Neighbor

  • Weekend & Weekday Direct Support Professional

    4 weeks ago

    Pittsburgh, United States AMP Part time $20

    Job DescriptionJob DescriptionAMP offers a base hourly rate of up to $20/HR at select homes. $16.50 - $17/HR at other homes. This also depending on the shift and your direct care experience. We are currently offering a $1'000 retention bonus paid out in 4 quarterly installments of $250 over your first year with AMP. AMP also offers merit raises, bonuses,...

  • Weekend & Weekday Direct Support Professional

    3 weeks ago

    Pittsburgh, United States AMP Part time

    Job DescriptionJob DescriptionAMP offers a base hourly rate of up to $20/HR at select homes. $16.50 - $17/HR at other homes. This also depending on the shift and your direct care experience. We are currently offering a $1'000 retention bonus paid out in 4 quarterly installments of $250 over your first year with AMP. AMP also offers merit raises, bonuses,...

  • HR & Operations Coordinator

    1 month ago

    Pittsburgh, United States Hello Neighbor Full time

    Hello Neighbor is seeking great candidates to be our new HR & Operations Coordinator. This role will be a part of Helle Neighbor's Operations team, reporting to the Director of Finance and working closely with the Staff Accountant and Office Manager to support the business operations trifecta for the entire organization: human resources, finance, and...

  • HR & Operations Coordinator

    1 month ago

    Pittsburgh, United States Hello Neighbor Full time

    Hello Neighbor is seeking great candidates to be our new HR & Operations Coordinator. This role will be a part of Helle Neighbor's Operations team, reporting to the Director of Finance and working closely with the Staff Accountant and Office Manager to support the business operations trifecta for the entire organization: human resources, finance, and...

  • HR Operations Coordinator

    4 weeks ago

    Pittsburgh, Pennsylvania, United States System One Holdings, LLC Full time

    Title: Human Resources AdministratorReports to: Human Resources ManagerRole Level: Level IRole Type: Internal StaffSUMMARY:The Human Resources Administrator plays a crucial role in delivering Human Resources assistance to designated areas within the HR Department for System One Holdings, LLC. This position is primarily tasked with overseeing and serving as...

  • HR Administrative Coordinator

    3 weeks ago

    Pittsburgh, Pennsylvania, United States Creative Financial Staffing Full time

    About the Company:Creative Financial Staffing is a leading provider of innovative staffing solutions, serving a diverse range of industries, including finance, accounting, and human resources.We are committed to excellence and innovation, constantly pushing the boundaries of technology to deliver top-tier services to our clients.Our team is dedicated to...

  • HR Administrative Coordinator

    3 weeks ago

    Pittsburgh, Pennsylvania, United States Creative Financial Staffing Full time

    About the Company:Creative Financial Staffing is a leading provider of innovative staffing solutions, serving a diverse range of industries, including finance, accounting, and human resources.We are committed to excellence and innovation, constantly pushing the boundaries of technology to deliver top-tier services to our clients.Our team is dedicated to...

  • HR Recruiter Coordinator

    1 month ago

    Pittsburgh, United States Automated Health Systems Full time

    Job DescriptionJob DescriptionAutomated Health Systems has an HR Recruiter Coordinator position available in McCandless Township, Pittsburgh, PA.This is a full-time on-site position.As an HR Recruiter Coordinator, you will be responsible for supporting HR and talent acquisition operations.ResponsibilitiesFacilitate full-cycle of recruitment effortsFacilitate...

  • HR Operations Specialist

    4 weeks ago

    Pittsburgh, Pennsylvania, United States System One Holdings, LLC Full time

    Title: Human Resources CoordinatorReports to: Human Resources ManagerRole Level: Level I Role Type: Internal StaffSUMMARY: The Human Resources Coordinator plays a crucial role in delivering HR support across designated areas within the HR Department of the Company. This position primarily focuses on providing administrative assistance to the human resources...

  • HR Coordinator

    4 days ago

    Pittsburgh, United States The Children's Institute of Pittsburgh Full time

    Careers at Our Amazing Place. At The Children's Institute of Pittsburgh, we've built our legacy on being amazing. After more than a century of the highest quality care and service to children and their families, we're forever proud of our team members who don't just make a career here - they make a difference. Job Title: HR Coordinator - Employee Relations...

  • Operations Coordinator

    2 weeks ago

    Pittsburgh, Pennsylvania, United States Vaco Full time

    About the RoleVaco is seeking a highly skilled and experienced professional to join our dynamic team as an Operations Coordinator. This is a unique opportunity to work in a fast-paced and rapidly growing office environment, where you will be responsible for providing administrative and clerical support to our sales staff and management team.Key...

  • Operational Performance Coordinator

    1 week ago

    Pittsburgh, Pennsylvania, United States Highmark Health Full time

    Job SummaryThe Operational Performance and Benchmarking Analytics Coordinator (OPBAC) role is a critical position within Highmark Health, responsible for measuring the organization's performance relative to similar organizations in the industry. This includes collecting and submitting data, producing actionable reporting, and ensuring the quality, integrity,...

  • Operations Coordinator

    2 weeks ago

    Pittsburgh, United States Vaco Full time

    Vaco is seeking an experienced sales support and administrative professional to join our busy, rapidly growing office in Pittsburgh, PA! This role requires a variety of administrative and clerical tasks. Duties include providing support to or managing director and sales staff, calendar management, and additional clerical activities.Self-driven, independent...

  • Operations Coordinator

    2 weeks ago

    Pittsburgh, United States Vaco Full time

    Vaco is seeking an experienced sales support and administrative professional to join our busy, rapidly growing office in Pittsburgh, PA! This role requires a variety of administrative and clerical tasks. Duties include providing support to or managing director and sales staff, calendar management, and additional clerical activities.Self-driven, independent...

  • Operations Coordinator

    3 months ago

    Pittsburgh, United States Flyspace Productions Full time

    Job DescriptionJob DescriptionSalary: Flyspace Productions is a full-service, woman-owned event management and production company. We produce some of the largest festivals and live events in the region, in addition to numerous private, corporate, and community events. We provide our clients with support from a full-service, in-house Production Department...

  • Operations Coordinator

    4 weeks ago

    Pittsburgh, United States INNOVA SOLUTIONS, INC Full time

    Innova Solutions is immediately hiring for a Operations Coordinator Position type: Fulltime/Contract Location : Lake Mary Florida 32746 (Hybrid Role) Duration : 12 Months (Temp to Perm) As a Operations Coordinator you will: Looking for a self-motivated candidate to join a high-performance team that is Hedge Fund...

  • Human Resources Coordinator

    4 weeks ago

    Pittsburgh, Pennsylvania, United States Metro Community Health Center Full time

    HR Coordinator POSITION OVERVIEW The Human Resources Coordinator plays a vital role in providing administrative support and HR assistance to the HR Director. This position is instrumental in the recruitment and onboarding processes for new employees across various departments. The HR Coordinator collaborates with the HR Director to implement HR...

  • HR System Solution Architect

    6 days ago

    Pittsburgh, Pennsylvania, United States PNC Financial Services Group Full time

    Job OverviewPNC Financial Services Group is seeking a highly skilled HR System Solution Architect to join our team. As a key member of our HR Information Systems team, you will be responsible for analyzing, designing, and implementing our Human Resources Information Systems (HRIS) platform.Key ResponsibilitiesAnalyze and design HRIS solutions to improve data...

  • HR Generalist

    3 weeks ago

    Pittsburgh, United States PLANTSCAPE INC. Full time

    Job DescriptionJob DescriptionPlantscape, Inc. is a diversified landscaping company with a mission to transform workplaces into vibrant environments and experiences that help people and business flourish. Since 1973, we've specialized in providing a full range of interior and exterior landscape services to the Pittsburgh commercial market. This position...

  • Human Resources Coordinator

    2 weeks ago

    Pittsburgh, Pennsylvania, United States The Children's Home of Pittsburgh Full time

    Job SummaryThe Children's Home of Pittsburgh is seeking a highly skilled and detail-oriented Human Resources Assistant to join our team. As a key member of our HR department, you will be responsible for performing a variety of duties related to HR operations, including recruiting, onboarding, leave of absence, employee relations, and other duties as...

HR & Operations Coordinator

3 months ago

Pittsburgh, United States Hello Neighbor Full time

Hello Neighbor is seeking great candidates to be our new HR & Operations Coordinator. This role will be a part of Helle Neighbor's Operations team, reporting to the Director of Finance and working closely with the Staff Accountant and Office Manager to support the business operations trifecta for the entire organization: human resources, finance, and operations.

This role will be critical to the needs of our quickly growing organization by taking over the payroll processing and HR information system data management, in addition to assisting with build-out, implementation, and training for a new, more sophisticated payroll/HRIS. This position will support the responsibilities of the Operations team to have excellent and thorough documentation of all processes and policies, data filing and retention, and preparation for all external auditing and monitoring requirements, as well as adherence to internal policies. Additionally, this position will play a large role in hiring, onboarding, and offboarding processes for all staff members.

The successful candidate for this position will be systems-oriented, solution-driven, really enjoy data and spreadsheets, and is willing and able to troubleshoot, problem-solve, suggest, and implement creative solutions in a fast-moving nonprofit environment. We are seeking aptitude and adaptability over specific experience.

Founded in 2017, Hello Neighbor works to improve the lives of recently resettled refugee families by matching them with dedicated neighbors to guide and support them in their new home. We've expanded from our mentorship program to now include refugee resettlement services, family service programs, a national program supporting other refugee and immigrant nonprofits around the country.

This is an in-house regular, full-time non-exempt position at our Pittsburgh, PA office in Larimer. We are currently on a hybrid work schedule of 9am-5pm Monday through Friday; in the office on Tuesdays, Wednesdays, and Thursdays and work-from-home on Mondays and Fridays. We require COVID-19 vaccination and a booster for full-time employees. The successful candidate must be currently authorized to work in the United States.

Reports To: Director of Finance

Key Responsibilities

    • Responsible for executing payroll processes for all organizational staff, as well as any additional payroll needs; files payroll reports and works closely with Staff Accountant on accurate payroll entry for bookkeeping
    • Maintains current and correct employee data in payroll/HRIS system and all HR-related filing needs
    • Assists with gathering data and building analytics for personnel data, including data needed for EEOC reporting, etc.
    • Posts approved positions to recruiting software portal and removes filled positions, works with hiring manager to establish interview roles, conducts candidate screening and passes forward to hiring managers; coordinates onboarding and offboarding staff, tracks applicant data for reporting purposes, and more
    • Instructs new staff in payroll/HRIS system use; answers questions and troubleshoots for all staff
    • Maintains all operations filings - HR, payroll, vendors, Government contracts, and more.
    • Manages calendar and tracking of staff onboarding and ongoing trainings (as required by grant agreements, in compliance with HR law and best practices, and for professional development and continuous growth)
    • Coordinates internal systems and their management; adds/removes users, troubleshoots, and ensures proper systems operations
    • Serves as a resource for all staff in terms of organizational knowledge - where to find it, how to use it
    • Completes all necessary training for all payroll/HRIS and other related systems as needed; becomes an expert user
    • Assists with benefits administration, including new hire enrollments, terminations, answering benefits-related questions, and annual open enrollment process
    • Coordinates tracking contractors and other external vendors to assist finance team
    • Assists with business insurance programs, including worker's compensation reporting, certificate of insurance requests, and more
    • Ensures all employment law postings are current and placed in the required locations
    • Maintains team Google Drives, Notation boards, and other document retention, ensuring optimal ease of use, access, and organization
    • Assists with planning and execution of all-hands meetings and staff trainings, as well as other staff events as needed
    • Suggests improvements and solutions to our processes, systems, and policies for maximum effectiveness and efficiency
    • Documents all relevant team processes and ensures redundancy of information for all job duties within team; fills in when necessary for Operations & Facilities Manager and/or Staff Accountant so basic duties are covered
    • Other duties as assigned within the scope of position expectations
Preferred Qualifications
    • At least two years' education and/or experience in related fields, such as business administration, payroll clerk, administrative assistant, etc.
    • Ability to research, evaluate, and propose solutions as requested and/or needed
    • Incredible customer service skills and enjoyment of providing excellent support for colleagues and business partners
    • Enjoyment of data, spreadsheets, and information systems
    • Prior experience with currently used systems a plus, but not required; our current primary systems include:
    • Gusto Payroll (subject to change, please indicate on application any other payroll systems you may have prior experience with): Quickbooks Online; G-Suite/G-Mail/Google Workplace, Drive; Slack and Notion
    • Exhibits adept task management, including priority setting, meeting deadlines, and efficient time scheduling for multiple responsibilities
    • Able to cultivate excellent relationships with both internal and external constituencies
    • Digital literacy and the ability to learn new software
    • Flexibility and ability to work occasional evening or weekend shifts if necessary
    • Effective collaboration with others through cooperative efforts
    • Willingness to work in a fast-paced, multicultural environment
    • Possesses cultural competencies, encompassing knowledge, attitudes, and behaviors relevant to the communities served
    • Alignment with and support of Hello Neighbor's core values
About You
    • A team player
    • Energetic, motivated, and hardworking
    • Ability to take direction and work independently, as well as collaboratively
    • Ability to take initiative and manage multiple tasks and projects at a time
    • Great time and calendar management skills
    • Passion for community building, refugee and immigrant rights
    • Cultural sensitivity and the ability to work effectively with people from diverse backgrounds
    • Excellent writing, communication, and organizational skills
    • Living migration experience and fluency in other languages a plus
Additional Details
    • This is a regular, full-time non-exmpt in-house position at our Pittsburgh office in the Larimer neighborhood
    • Clearances required:
    • We require COVID-19 vaccination and a booster for full-time employees
    • Valid driver's license preferred [for using company vehicle]
    • Applications are accepted on a rolling basis
    • Selected candidates will be invited to interview on a rolling basis
    • The successful candidate must be currently authorized to work in the United States.
    • Pay rate: $19-21/hour, depending on experience
    • Comprehensive benefits package available, including medical/dental/vision insurance for employee and dependents (75% employer-paid), generous PTO policies, paid holidays, and participation in employer-sponsored retirement savings with employer match (after 12-months' employment).


Equal Opportunity Employer

At Hello Neighbor, we are committed to being an inclusive workplace where diversity in all its forms is championed. Hello Neighbor is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants with criminal histories, consistent with legal requirements. If you require special accommodation, please let us know.

All Applications Welcome

Data shows that women and people of color more frequently do not apply to a job because they don't feel that they meet all of the qualifications listed. Our job descriptions are general overviews, not a mandatory comprehensive list. If you feel passionate about our efforts and believe that you have the skills to contribute to the growth of our organization, we want to hear from you