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Operations Coordinator

2 months ago

Pittsburgh, United States Vaco Full time

Vaco is seeking an experienced sales support and administrative professional to join our busy, rapidly growing office in Pittsburgh, PA This role requires a variety of administrative and clerical tasks. Duties include providing support to or managing director and sales staff, calendar management, and additional clerical activities.


  • Self-driven, independent role as the liaison between our staff and certain clients and candidates.
  • Fun and laid-back office environment with regular team outings where everyone shows mutual respect and camaraderie.
  • Strong infrastructure support from off-site Operations Director and Shared Services center.
  • Opportunity to grow into Office Management or other functions within the company.
  • Competitive hourly rate with full benefits (medical, dental, vision, HSA, 401k, PTO and more.)




Responsibilities:

  • Organize and schedule appointments
  • Plan meetings and manage calendars
  • Organize and plan various in-person events.
  • Write and distribute email campaigns on a weekly basis for the business development team, newsletters, and invites to upcoming events.
  • Assist in the preparation of regularly scheduled reports
  • Maintain contact lists and update CRM
  • Act as the point of contact for internal and external clients
  • Liaise internally with accounting, marketing, legal, and operations/HR teams
  • Maintain partnerships and sponsorships with various local organizations


Requirements

  • 2+ years of experience
  • Proficient in Microsoft Office suite and database knowledge
  • Experience within staffing, consulting, or HR highly desired.
  • Strong work ethic and availability after hours as needed.
  • Bachelor’s Degree Desired


Additional:

  • Excellent interpersonal, written, and verbal skills with the ability to actively listen.
  • Ability to handle multiple priorities simultaneously with high standards of excellence.
  • Commitment to a positive workplace culture and environment.
  • Willingness to grow outside of your “comfort zone”.



Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.