HR Operations Coordinator

2 months ago

Pittsburgh, Pennsylvania, United States System One Holdings, LLC Full time

Title:
Human Resources Administrator

Reports to:
Human Resources Manager

Role Level:
Level I

Role Type:
Internal Staff

SUMMARY:


The Human Resources Administrator plays a crucial role in delivering Human Resources assistance to designated areas within the HR Department for System One Holdings, LLC.

This position is primarily tasked with overseeing and serving as the initial contact for the I-9 and E-Verify Program.

This role also provides essential administrative support to the human resources function, which includes auditing, data entry, record maintenance, and file organization.


ESSENTIAL FUNCTIONS:


Oversees the I-9 and E-Verify program to guarantee completeness and accuracy for all new hires and rehires, ensuring compliance with federal and state employment eligibility requirements, including all necessary documentation.


Tracks and monitors the maintenance, compliance, and auditing of the Form I-9 and E-Verify for all employees, identifying any discrepancies.


Regularly monitors and responds to inquiries in the I-9 Anywhere mailbox, HR mailbox, and HR Group distribution list.

Assists field personnel with questions regarding the validity of I-9 supporting documentation and procedural inquiries.

Monitors I-9 exception reporting and informs field personnel of any non-compliant I-9s following established procedures.


Tracks E-Verify exceptions until resolved for all cases, ensuring closure and providing weekly updates to the field on outstanding cases.

Coaches field personnel on I-9 and E-Verify requirements, guiding them through the completion process.

Facilitates training for new and existing staff on the I-9 and E-Verify program.

Issues credentials for the I-9 Management system to trained and authorized staff members and/or employer agents.

Participates in weekly internal departmental meetings and one-on-one sessions with the supervisor, as well as team meetings.

SECONDARY FUNCTIONS:
Generates additional correspondence as necessary and performs various clerical tasks.

Engages in audits of HR processes as required.

Completes HR project assignments as directed by the Human Resources Manager.

Prepares files and boxes (indexing according to established procedures) for shipment to off-site storage facilities for retention.

Conducts audits of entries into ADP Enterprise HR EV5 as needed.

Performs other duties as assigned.

REQUIREMENTS:
Preferred 2 to 3 years of prior experience in a Human Resources environment.

Ability to identify and resolve issues promptly.

Strong customer service skills and the ability to maintain confidentiality.

Excellent verbal and written communication skills, along with high attention to detail, are essential.

Ability to adapt to the work environment and manage competing priorities effectively.

Proficient in MS Office suite applications (Word, Excel, PowerPoint, and Outlook).

Able to prioritize and address multiple tasks efficiently.

Preferred Education and Experience

Familiarity with I-9 and E-Verify requirements, as well as experience in high-volume, transaction-based, and time-sensitive processing, is advantageous.

Prior work experience in Professional or Staffing Services Human Resources, Recruiting, or roles responsible for onboarding is preferred.

Experience with ADP Systems or EV5 is a plus.


System One is an equal opportunity employer and will consider all qualified applicants for employment and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.

  • HR Operations Coordinator

    3 days ago

    Pittsburgh, Pennsylvania, United States North American Dental Group Full time

    HR Operations AdministratorNorth American Dental Group is seeking a highly skilled HR Operations Administrator to join our team. This role will support the HR Operations function by performing a wide variety of tasks, including benefit and payroll administration, data management, and communication with team members.Key Responsibilities:Manage and maintain...

  • HR Operations Coordinator

    3 weeks ago

    Pittsburgh, Pennsylvania, United States System One Holdings, LLC Full time

    Title: Human Resources AdministratorReports to: Human Resources ManagerRole Level: Level IRole Type: Internal StaffSUMMARY:The Human Resources Administrator plays a crucial role in delivering Human Resources assistance to designated functional areas within the HR Department of System One Holdings, LLC. This position is primarily tasked with overseeing and...

  • HR Operations Director

    4 weeks ago

    Pittsburgh, Pennsylvania, United States Michael Page Full time

    About the RoleWe are seeking a highly skilled and experienced HR Operations Director to join our team at Michael Page. As a key member of our HR function, you will be responsible for designing and executing comprehensive total rewards strategies that align with our business objectives.Key ResponsibilitiesPartner with senior leaders to provide expert HR...

  • HR Operations Director

    2 weeks ago

    Pittsburgh, Pennsylvania, United States Michael Page International Full time

    Pittsburgh HR Operations/Total Rewards DirectorJob Summary:We are seeking an experienced HR Operations/Total Rewards Director to join our team in Pittsburgh. As a key member of our HR department, you will be responsible for designing and executing comprehensive total rewards strategies, encompassing benefits, compensation, and employee well-being...

  • HR Coordinator

    2 weeks ago

    Pittsburgh, Pennsylvania, United States The Children's Institute of Pittsburgh Full time

    About the RoleThe Children's Institute of Pittsburgh is seeking a highly skilled HR Coordinator to support the Employee Relations function and collaborate with the HR team to drive the human resources function forward. As an HR Coordinator, you will provide administrative support to the HR team, ensuring compliance with employee licenses, certifications, and...

  • HR Director, LPE Operations

    4 weeks ago

    Pittsburgh, Pennsylvania, United States Thermo Fisher Scientific Full time

    Job Title: HR Director, LPE OperationsThermo Fisher Scientific is seeking an experienced HR Director to lead our LPE Operations team. As a key member of our HR leadership team, you will be responsible for developing and implementing strategic HR initiatives that drive business results and support our company's mission.Key Responsibilities:Develop and...

  • HR Director, LPE Operations

    3 weeks ago

    Pittsburgh, Pennsylvania, United States ThermoFisher Full time

    Job SummaryThermo Fisher Scientific is seeking an experienced HR Director, LPE Operations to join our team. As a key member of our HR leadership team, you will play a critical role in shaping our talent strategy and driving business results.Key ResponsibilitiesDevelop and implement effective talent strategies to support business objectivesCollaborate with...

  • Catering Operations Coordinator

    1 week ago

    Pittsburgh, Pennsylvania, United States Highmark Health Full time

    Job SummaryWe are seeking a highly skilled and experienced Catering Operations Coordinator to join our team at Highmark Health. The successful candidate will be responsible for coordinating all aspects of food production and presentation for catering events and food and nutrition areas.Key ResponsibilitiesCoordinate and assist in the preparation of all food...

  • HR Assistant

    2 weeks ago

    Pittsburgh, Pennsylvania, United States HMA Mortgage Full time

    Job Summary:We are seeking a highly skilled and organized HR Assistant to join our team at HMA Mortgage. As a key member of our Human Resources department, you will play a vital role in supporting our company's growth and expansion plans.About the Role:As an HR Assistant, you will be responsible for providing administrative support to our HR team, including...

  • Operational Performance Coordinator

    1 month ago

    Pittsburgh, Pennsylvania, United States Highmark Health Full time

    Job SummaryThe Operational Performance and Benchmarking Analytics Coordinator (OPBAC) role is a critical position within Highmark Health, responsible for measuring the organization's performance relative to similar organizations in the industry. This includes collecting and submitting data, producing actionable reporting, and ensuring the quality, integrity,...

  • Operational Performance Coordinator

    4 weeks ago

    Pittsburgh, Pennsylvania, United States Highmark Health Full time

    Job Summary:The Operational Performance and Benchmarking Analytics Coordinator (OPBAC) role is a critical position within Highmark Health, responsible for measuring the organization's performance relative to similar organizations in the industry. This includes collecting and submitting data, producing actionable reporting, and ensuring the quality,...

  • HR System Solution Architect

    1 month ago

    Pittsburgh, Pennsylvania, United States PNC Financial Services Group Full time

    Job Title: HR System Solution ArchitectPNC Financial Services Group is seeking a highly skilled HR System Solution Architect to join our team. As a key member of our HR Information Systems team, you will be responsible for analyzing, designing, and implementing our Human Resources Information Systems (HRIS) platform.Key Responsibilities:Analyze and design...

  • HR System Solution Architect

    4 weeks ago

    Pittsburgh, Pennsylvania, United States PNC Financial Services Group Full time

    Job Title: HR System Solution ArchitectPNC Financial Services Group is seeking a highly skilled HR System Solution Architect to join our team. As a key member of our HR Information Systems team, you will be responsible for analyzing, designing, and implementing our Human Resources Information Systems (HRIS) platform.Key Responsibilities:Analyze and design...

  • HR Support Specialist

    2 months ago

    Pittsburgh, Pennsylvania, United States System One Holdings, LLC Full time

    Title: Human Resources CoordinatorReports to: Human Resources ManagerRole Level: Level I Role Type: Internal StaffSUMMARY: The Human Resources Coordinator plays a vital role in delivering Human Resources assistance to designated areas within the HR Department of the Company. This position is primarily accountable for providing administrative support to the...

  • Operations Coordinator

    3 weeks ago

    Pittsburgh, Pennsylvania, United States AEG Full time

    P3R Operations InternWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.About P3RP3R strives to inspire any and all to MOVE with...

  • Operations Coordinator

    1 week ago

    Pittsburgh, Pennsylvania, United States Flyspace Productions Full time

    Flyspace Productions is a full-service, woman-owned event management and production company that produces some of the largest festivals and live events in the region. We provide our clients with support from a full-service, in-house Production Department that offers technical equipment, including concert audio, lighting, truss, and rigging, as well as the...

  • Operations Coordinator

    3 days ago

    Pittsburgh, Pennsylvania, United States Housing Authority of the City of Pittsburgh Full time

    Job SummaryThe Housing Authority of the City of Pittsburgh seeks an experienced Operations Coordinator to manage the administration functions of the Operations department and provide executive support to the Chief Operations Officer. The ideal candidate will have a strong background in project management and administrative experience, with excellent...

  • Operations Coordinator

    4 weeks ago

    Pittsburgh, Pennsylvania, United States Flyspace Productions Full time

    Job OverviewFlyspace Productions is a leading event management and production company that produces high-profile festivals and live events. We are seeking an experienced Operations Coordinator to join our Production Department and support the operational aspects of our projects.Key ResponsibilitiesAssist with staffing and scheduling of part-time and overhire...

  • Operations Coordinator

    4 days ago

    Pittsburgh, Pennsylvania, United States Donnelly-Boland and Associates Full time

    Job DescriptionDonnelly-Boland and Associates is a women-owned CPA and management consulting firm that helps small businesses, startups, not-for-profit companies, and government agencies run a wide range of back-office operations.We are seeking a highly skilled and organized Operations Coordinator to join our team. The ideal candidate will have a proven...

  • Planning and Operations Coordinator

    1 month ago

    Pittsburgh, Pennsylvania, United States Spang & Company Full time

    Job Summary:Spang & Company is seeking a highly skilled Planning and Operations Coordinator to join its team. This role will be responsible for providing exceptional customer service, managing inventory, and coordinating business operations.Key Responsibilities:Provide customer service and support to internal and external stakeholdersManage and maintain...