Human Resources Coordinator

2 weeks ago

Oakland, United States Bay Area Community Services Full time

The HR Coordinator provides support to human resources and administrative functions of the agency. Attention to detail, multi-tasking and customer service in a fast-paced environment are required to meet deadlines. This position requires compliance with HR policies, regulations, laws and other procedures; delivers excellent customer service, emphasizing communication, recognition, teamwork and collaboration; and continually seeks ways to support and develop standardized processes and common procedures. Responsibilities involve exposure to sensitive information and require use of tact, diplomacy, discretion and judgment.

On Site in Hayward for first 90 days, this team will be moving to our HQ at 390 40th Street in Oakland once renovations are completed. Ability to work hybrid 2 days per week after successfully meeting all standards after 90 day introductory period. Car, DL and Insurance is required for this role.

DUTIES AND RESPONSIBILITIES

  • Maintains electronic personnel and human resources department files according to department protocols.
  • Reviews personnel changes in the agency's HRIS system and Learning Management System.
  • Coordinates and processes pre-employment background checks, degree verifications and other pre-employment requirements prior to onboarding new staff.
  • In concert with Accounting Department, prepares separation packets and final pay for departing staff.
  • Assists with onboarding new hires to include requisitioning of equipment, BACS backpacks and BACS t-shirts, etc.
  • Schedules all trainings with appropriate trainer and supports trainer with resource needs.
  • Answers employee questions relating to various payroll, benefits and day to day HR questions.
  • Processes employment verifications, EDD unemployment insurance, state disability insurance claims, and employer response to FMLA, CFRA and PDL leaves; maintains documentation for file.
  • Manages creation of, updates to and termination of accounts for county systems, including but not limited to Clinician's Gateway, SmartCare and Avatar.
  • Tracks, updates and maintains various checklists utilized by HR team.
  • Ensures required legal postings are up to date at each of BACS' work sites.
  • Assists with projects and data requests to achieve strategic objectives.
  • Supports HR Administrators with implementation of in-person trainings at least twice annually.
  • Performs other duties as assigned.
COMPETENCIES:
  • Maintains a customer service and strength-based orientation. Embraces diversity in all aspects.
  • Works well with others and behaves professionally and ethically while developing professionally.
  • Is adaptable and open to change and new information; adapts behavior and work methods in response to new information, changing conditions, or unexpected obstacles. Adjusts rapidly to new situations warranting attention and resolution.
  • Expresses facts and ideas in writing in a clear, convincing and organized manner.
  • The ability to maintain confidentiality of employee-related information is required.
  • The ability to work with all agency staff and departments to facilitate smooth communication and efficient workflow is required.
  • Aptitude for detail-oriented work; ability to work through complex issues with a high degree of accuracy; excellent organizational skills and ability to prioritize and work independently are required
QUALIFICATIONS:
  • AA/AS or higher in business, communications, marketing or social services discipline required.
  • Bachelor's degree preferred.
  • Minimum of one year's work experience in human resources required.
  • Social services agency experience preferred.
  • Proficiency in Microsoft applications of Word, Excel, Outlook and Microsoft Teams, and ability to type 45 WPM are required.
BENEFITS/PERKS:
  • Compensation: $36 hour
  • Fully paid medical, dental, vision, and life insurance coverage for employees and children.
  • 32 days off (PTO/Holiday), increasing with tenure, includes your birthday off.
  • 403b with BACS matching contribution after one year of service, BACS matching contribution.
  • After 1 year of service - $3,000 per year student loan debt payment, tuition or continuing ed costs. Up to $15,000 over 5 years.
  • One month PAID sabbatical after 8 Years - not charging PTO.
  • Significant internal growth opportunities.

About BACS
Bay Area Community Services is a CARF accredited non-profit, community-based agency celebrating over 70 years of serving Alameda, Contra Costa, Sacramento and Solano Counties by providing mental health and social services. BACS' mission is to uplift under-served individuals and their families by doing whatever it takes. We are proud to be one of the leading agencies producing real outcomes to tough social problems. BACS owes its reputation as an innovator to our innovative and entrepreneurial staff. We are seeking individuals who want to transform clinical practice to be client-centered and effective in the field and who want to lead empowered teams to meet goals.

How to apply:
Submit a resume with a cover letter highlighting your relevant experience.

BAY AREA COMMUNITY SERVICES IS AN EQUAL OPPORTUNITY EMPLOYER

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