Order Entry Specialist

2 months ago

Irvine, United States Aston Carter Full time

Overview:

We are seeking a detail-oriented and organized Order Entry Specialist to enhance our service operations. This hybrid role involves processing and scheduling service work orders, coordinating with various stakeholders, and ensuring timely order fulfillment. The ideal candidate will demonstrate a commitment to excellence, possess strong organizational skills, and be adaptable to a dynamic work environment.

Key Responsibilities:

+ Process and schedule new service work orders using the company's CRM system, including preparation of service quotes, orders, and tickets.

+ Process sales orders and ensure timely shipping of products to meet service schedules.

+ Interface with field service engineers, third-party technicians, general contractors, and vendors to complete service work orders efficiently.

+ Review technician service paperwork to confirm accuracy and completion of services rendered.

+ Communicate with account managers to revise purchase orders and Not-to-Exceed (NTE) limits as necessary.

+ Update the company's ERP system with details of each device replaced.

+ Extract data from the company's monitoring systems to ensure accurate follow-up on service work orders.

+ Manage return labels and RMAs for unused products, and verify vendor invoices for accuracy.

+ Post new service orders in the companys order processing system, attach required documents, and process service orders for invoicing. Create and monitor reports as needed.

Additional Skills & Qualifications:

+ Proficiency in ERP or CRM systems; experience with Microsoft Dynamics is ideal.

+ Minimum of 2 years of experience of order entry

+ Proficiency in Microsoft Office Suite.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

+ Hiring diverse talent

+ Maintaining an inclusive environment through persistent self-reflection

+ Building a culture of care, engagement, and recognition with clear outcomes

+ Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

  • Order Entry Clerk Assistant

    2 days ago

    Irvine, California, United States Kinetic Personnel Group Full time

    At Kinetic Personnel Group, we are seeking an experienced Order Entry Clerk Assistant to join our dynamic production team. This is a temp-to-hire opportunity that requires attention to detail and strong organizational skills.Job Summary:Track shipments using proprietary job tracking systems.Log and direct new orders to the appropriate departments.Manage...

  • Commercial Entry Systems Specialist

    6 days ago

    Irvine, California, United States Jobot Full time

    Job Title: Commercial Entry Systems SpecialistWe are seeking an expert Commercial Entry Systems Specialist to join our dynamic team at Jobot.About the Role:Design, install, and maintain commercial entry systems, including doors, docks, lifts, and other industrial equipment.Conduct routine inspections to ensure equipment operates safely and...

  • Order Processing Specialist

    2 weeks ago

    Irvine, California, United States Vaco Full time

    About the RoleVaco is hiring a Sales Order Processor to support Regional Account Managers and handle customer inquiries, order processing, and coordination with various departments. This role requires maintaining positive relationships with customers, sales reps, and internal teams to ensure smooth sales order processing and exceptional customer support.Key...

  • Data Entry Specialist

    2 months ago

    Irvine, United States EKN Engineering Full time

    EKN Engineering is a civil engineering and technology consulting company located in Irvine, CA. We are looking for an experienced and enthusiastic Data Entry Specialist to join our Permits and Compliance Department. The ideal candidate will have a solid understanding of data entry processes and a keen eye for detail. In this role, you will be responsible...

  • Order Processing Specialist

    5 hours ago

    Irvine, California, United States HR Direct Services Full time

    **Job Summary:** We are seeking an experienced Order Processing Specialist to join our team at HR Direct Services. In this role, you will be responsible for processing and managing client orders, ensuring timely and accurate delivery of products to our customers.**Key Responsibilities:**Process and manage client orders, including verifying product...

  • Administrative Assistant

    6 months ago

    Irvine, United States Belcan Full time

    Job Description : With general supervision, responsible for administrative duties of moderate scope and complexity which requires independent judgement and familiarity with applicable procedures. Responsibilities: * Following established procedures, perform administrative duties. * Order entry into ERP systems * Quote status, follow-up activity and...

  • Order Fulfillment Specialist

    21 hours ago

    Irvine, California, United States Marquee Staffing - OC Full time

    Job OverviewWe are seeking a highly detail-oriented and organized individual to support our accounting team in the processing of sales orders and issuance of invoices. As an Order Fulfillment Specialist, you will be responsible for reviewing and validating new purchase agreements, entering and managing sales orders within ERP and CRM systems, and performing...

  • Order Processor

    2 weeks ago

    Irvine, United States Virtual Full time

    Job Title: Sales Order Processor Location: Santa Ana, CA Employment Type: Full-Time, Onsite About the Role: Vaco is seeking a detail-oriented Sales Order Processor to join our client's dynamic team in Santa Ana, CA. In this role, you will play a critical part in ensuring the smooth and accurate processing of new orders into the company's ERP system,...

  • Order Management Specialist

    4 weeks ago

    Irvine, California, United States Intellyk Inc Full time

    We are constantly on the lookout for professionals to fill the staffing needs of our clients, and we currently have a job opening that may interest you.Company OverviewIntellyk is a Joint Commission Certified global staff augmentation firm providing a wide-range of talent on-demand and total workforce solutions. To know more about Intellyk, please visit our...

  • Data Entry Coordinator

    2 weeks ago

    Irvine, California, United States Workoo Technologies Full time

    About the RoleAs a Data Entry Specialist, you will be responsible for providing exceptional customer service and support to our clients. This role requires the ability to work independently, manage multiple priorities, and maintain accurate records.Key Responsibilities:* Respond to customer inquiries and resolve issues in a timely and professional manner*...

  • Order Processor

    1 week ago

    Irvine, United States Vaco Full time

    Job Title: Sales Order ProcessorLocation: Santa Ana, CAEmployment Type: Full-Time, OnsiteAbout the Role:Vaco is seeking a detail-oriented Sales Order Processor to join our client's dynamic team in Santa Ana, CA. In this role, you will play a critical part in ensuring the smooth and accurate processing of new orders into the company's ERP system, NetSuite....

  • Order Processor

    2 weeks ago

    Irvine, United States Vaco Full time

    Job Title: Sales Order Processor Location: Santa Ana, CA Employment Type: Full-Time, Onsite About the Role: Vaco is seeking a detail-oriented Sales Order Processor to join our client's dynamic team in Santa Ana, CA. In this role, you will play a critical part in ensuring the smooth and accurate processing of new orders into the company's ERP system,...

  • Order Processor

    2 weeks ago

    Irvine, United States Vaco Full time

    Job Title: Sales Order Processor Location: Santa Ana, CA Employment Type: Full-Time, OnsiteAbout the Role: Vaco is seeking a detail-oriented Sales Order Processor to join our client's dynamic team in Santa Ana, CA. In this role, you will play a critical part in ensuring the smooth and accurate processing of new orders into the company's ERP system, NetSuite....

  • Data Entry Clerk

    1 month ago

    Irvine, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a contract to permanent employment opportunity for a Data Entry Clerk in the mortgage industry, based in Irvine, California. As a Data Entry Clerk, you will be responsible for ensuring the accurate and efficient processing of customer credit applications, maintaining precise customer credit records, and...

  • Order Processing Specialist

    2 weeks ago

    Irvine, California, United States Vaco Full time

    About the RoleVaco is seeking a detail-oriented Transaction Management Associate to join our client's dynamic team in Santa Ana, CA. In this role, you will play a critical part in ensuring the smooth and accurate processing of new orders into the company's ERP system, NetSuite. This position requires close collaboration with the sales and finance teams to...

  • Order Management Specialist

    1 month ago

    Irvine, United States Amtec Inc. Full time

    POSITION SUMMARY:With minimum supervision, responsible for administrative duties of broad scope and complexity requiring independent judgement and familiarity with applicable procedures. Effective interpersonal, verbal, and written skills; versatile to interface at all levels of the organization.RESPONSIBILITIES• Following established procedures, perform a...

  • Order Management Specialist

    1 month ago

    Irvine, United States Amtec Inc. Full time

    POSITION SUMMARY:With minimum supervision, responsible for administrative duties of broad scope and complexity requiring independent judgement and familiarity with applicable procedures. Effective interpersonal, verbal, and written skills; versatile to interface at all levels of the organization.RESPONSIBILITIES• Following established procedures, perform a...

  • Order Selector

    7 months ago

    Irvine, United States Shimano Full time

      Order Selector (Forklift) Distribution Center (DC) Shimano North America Holding, Inc. is a global company that offers the world’s sporting community top labels and brands, including Shimano, G. Loomis, Power Pro, and Lazer Sports.  We are seeking an Order Selector (Forklift)  to join our team! At Shimano, we welcome your talent,...

  • Sales Order Processor

    2 months ago

    Irvine, United States Vaco Full time

    Sales Order Processor - Onsite in Irvine Vaco is hiring on behalf of our client for a Sales Order Processor position. Job Summary: This role will support Regional Account Managers and handle customer inquiries, order processing, and coordination with various departments. You will maintain positive relationships with customers, sales reps, and internal...

  • Sales Order Processor

    2 days ago

    Irvine, United States Vaco Remote Work Freelance Full time

    Sales Order Processor - Onsite in IrvineVaco is hiring on behalf of our client for a Sales Order Processor position. Job Summary: This role will support Regional Account Managers and handle customer inquiries, order processing, and coordination with various departments. You will maintain positive relationships with customers, sales reps, and internal...