Order Management Specialist

1 week ago

Irvine, California, United States Intellyk Inc Full time

We are constantly on the lookout for professionals to fill the staffing needs of our clients, and we currently have a job opening that may interest you.

Company Overview

Intellyk is a Joint Commission Certified global staff augmentation firm providing a wide-range of talent on-demand and total workforce solutions. To know more about Intellyk, please visit our website www.intellyk.com.

Job Description

The Administrative Assistant Specialist will be responsible for performing a variety of administrative duties with a broad scope and complexity, requiring independent judgment and familiarity with applicable procedures. The ideal candidate will possess effective interpersonal, verbal, and written skills to interface at all levels of the organization.

This role involves administering and processing customer purchase orders by reviewing flow down instructions for product requirements to existing terms and conditions of purchase orders or maintenance agreements.

The successful candidate will establish and maintain relationships with customer-facing teams through courteous and efficient servicing of customer requests, maintaining regular communication with customer-facing teams, and responding to external customer service issues.

Key responsibilities include preparing and submitting correspondence in response to customer requests, maintaining an appropriate level of confidentiality regarding customer and company matters, generating and processing standard spares quotes in a timely manner, coordinating with price estimating, reviewing pricing for reasonableness, submitting quotations/proposals for customer review, and releasing repairs to production when customer approval is received.

The ideal candidate will also manage customer portals, including downloading purchase orders, updating purchase order status, and expediting requests. Additionally, they will set priorities and procedures for accomplishing work, delegate portions to others as needed, collect data, conduct research, compile information using mathematical calculations for reports and projects, and communicate potentially negative situations to management in a constructive manner.

Required Skills and Qualifications
  • Minimum of three years of increasing complexity of administrative duties related office experience or demonstrated ability to perform described responsibilities
  • High School diploma or education certificate in applicable functional area preferred
  • Working knowledge of R-Card preferred
  • MSS knowledge is preferred
  • WAWF knowledge is preferred
  • CAV knowledge is preferred
  • Thorough knowledge of office equipment, administrative procedures, and/or terminology in functional area
  • Ability to accurately record meeting proceedings where applicable
  • Proficient with Microsoft Suite software
  • Effective verbal, written, and interpersonal communication skills
  • Ability to work effectively with others and be a participative team player
  • Excellent Microsoft Excel skills, including formula, VLOOKUP, and pivot table

Estimated Salary: $25 - $30 per hour

  • Order Management Coordinator

    6 days ago

    Irvine, California, United States Fung Group Full time

    About the Role:Job DescriptionThis role is a highly cross-functional position that involves engaging with retailers, logistics (internal and external), sales, planning and data analytics teams.The successful candidate will have experience with Ecommerce order management and possess strong analytical skills and exceptional organizational skills with an...

  • Executive Support Specialist

    1 week ago

    Irvine, California, United States Global Channel Management Full time

    **About Us:**At Global Channel Management, we are dedicated to delivering exceptional support services to our clients.We are seeking an experienced Executive Support Specialist to join our team. The ideal candidate will have 1+ years of experience in administration and be proficient in MS Office.**Job Responsibilities:Monitor phone voicemail system and...

  • Apartment Leasing Specialist

    1 week ago

    Irvine, California, United States OBD Property Management Full time

    Job OverviewAs an Apartment Leasing Specialist at OBD Property Management, you will play a vital role in generating and handling traffic, qualifying prospective residents, leasing apartments, preparing lease documentation, and completing move-in paperwork and processes.

  • Regional Maintenance Operations Manager

    5 days ago

    Irvine, California, United States Fairgrove Property Management Full time

    About Fairgrove Property ManagementFairgrove Property Management offers comprehensive residential property management services to real estate investors and residents across Southern California. Established in 1976, the Irvine-based company specializes in making investment properties profitable and hassle-free. Four decades of experience in the residential...

  • Executive Support Specialist

    2 weeks ago

    Irvine, California, United States Ultimate Staffing Full time

    About the RoleUltimate Staffing is seeking an experienced Executive Support Specialist to join a prominent property management firm in Irvine, CA. The ideal candidate will be responsible for providing exceptional administrative support to our dynamic team.Key Responsibilities:Administrative Support: Provide comprehensive support to various departments within...

  • Technical Support Team Lead

    7 days ago

    Irvine, California, United States Ecotrak Facility Management Software Full time

    About Ecotrak Facility Management SoftwareWe are a high-growth software company making every day easier and smoother for those who keep things running. At Ecotrak, we care for the people using our technology just as much as we care about making it.Our facility and asset lifecycle management software connects customers' facility, finance, and operations needs...

  • Investigation Management Specialist

    7 days ago

    Irvine, California, United States Frasco Inc Full time

    Job OverviewFrasco Inc is a leading provider of high-quality investigations, serving the insurance, legal, employment, and entertainment communities.We offer a range of services, including surveillance, statement & interviews, activities checks, background checks, and other investigative endeavors. Our team is dedicated to delivering unparalleled results,...

  • Cybersecurity Risk Management Specialist

    5 days ago

    Irvine, California, United States iFlow Inc Full time

    Job Title: Cybersecurity Risk Management SpecialistSalary: $120,000 - $150,000 per yearAbout the JobiFlow Inc is seeking a highly skilled Cybersecurity Risk Management Specialist to join our team. As a key member of our Enterprise Cybersecurity organization, you will be responsible for assisting with the achievement of specified industry-specific...

  • Logistics Operations Specialist

    1 week ago

    Irvine, California, United States Absolute Scientific Products, Inc. Full time

    About the RoleAt Absolute Scientific Products, Inc., we are seeking an experienced Logistics Operations Specialist to join our team in Irvine, California.Job SummaryThis is a critical role that involves managing warehouse operations, receiving goods, picking and packing orders, and shipping products to customers. The ideal candidate will have excellent...

  • Configuration Management Specialist

    7 days ago

    Irvine, California, United States Turion Space Full time

    Job DescriptionTurion SpaceWe are seeking a highly skilled Configuration Management Specialist to join our team. This is a unique opportunity to work with a leading space company and contribute to the success of our satellite fleet.About the RoleThis role will be responsible for planning, implementing, and maintaining configuration management across multiple...

  • Community Manager

    3 days ago

    Irvine, California, United States OPTIMUM PROFESSIONAL PROPERTY MANAGEMENT INC. Full time

    We are seeking an experienced Community Manager to join our team at Optimum Professional Property Management, Inc. As a Community Manager, you will be responsible for managing a portfolio of community associations, attending monthly board meetings, and advising the Board of Directors, homeowners, and vendors. You will work off an annual calendar, solicit...

  • Operating Room Specialist and Supply Chain Manager

    7 days ago

    Irvine, California, United States Pedes Orange County Full time

    Job OverviewPedes Orange County is seeking a highly skilled Operating Room Specialist and Supply Chain Manager to join our team.

  • Senior Procurement Specialist

    1 week ago

    Irvine, California, United States LHH Recruitment Solutions Full time

    Job Summary:LHH Recruitment Solutions is a leading recruitment agency seeking a Procurement Specialist I for a 6-9 month contract position that could extend in Irvine, CA. This exciting opportunity is with a reputable healthcare company.Responsibilities:Respond to inquiries via phone, email, or ServiceNow platform, adhering to established response times and...

  • Compassionate Hospice Care Specialist

    7 days ago

    Irvine, California, United States Infinite Care Hospice Inc Full time

    Newport Hospice, a leading provider of hospice care services in the Greater Los Angeles area, is seeking dedicated healthcare professionals to join their team.As a Compassionate Hospice Care Specialist, you will play a vital role in providing quality and safe delivery of Hospice services to patients in our community.The ideal candidate will have a current RN...

  • Procurement Specialist for Efficient Supply Chain Management

    4 days ago

    Irvine, California, United States LGM Pharma, LLC Full time

    Job OverviewLGM Pharma, LLC is seeking an experienced Procurement Specialist to oversee efficient supply chain management in Irvine, California. This role involves developing and implementing effective purchasing strategies to meet organizational goals.

  • CMM Equipment Specialist

    7 days ago

    Irvine, California, United States Prismatik Full time

    At Prismatik, we are seeking a skilled CMM Equipment Specialist to join our team.The ideal candidate will be responsible for setting up and operating CMM machines in accordance with part blueprints and specifications. This includes following directions on how to operate machines correctly, inspecting required quantities of parts per work order, and working...

  • Cybersecurity Risk Management Specialist

    1 week ago

    Irvine, California, United States Progilisys Solutions, A Talent Groups Company Full time

    Progilisys Solutions, A Talent Groups Company, is seeking an experienced Cybersecurity Risk Management Specialist to join their team in Irvine, CA. This is a direct hire position that offers the opportunity to work in an engaging and collaborative onsite environment.About the RoleThis pivotal role involves leveraging technical skills to assess and analyze...

  • Insurance Sales Producer

    1 week ago

    Irvine, California, United States World Insurance Associates, LLC. Full time

    Job Title: Insurance Sales Producer - Risk Management SpecialistAbout Us: World Insurance Associates, LLC. is a dynamic financial services organization with a global network of brokers and specialists who empower individuals and businesses to make informed decisions to improve their risk management outcomes, modernize their benefits programs, and achieve...

  • Fire Safety Compliance Specialist

    6 days ago

    Irvine, California, United States Commercial Fire Protection, Inc. Full time

    At Commercial Fire Protection, Inc., we are seeking a skilled Fire Safety Compliance Specialist to join our team. This role requires the ability to provide compliance reporting and office administrative support.Key ResponsibilitiesHandle incoming inspection reports, track and verify closed calls, update call status, enter new inspections into the database,...

  • Medical Claims Manager

    3 weeks ago

    Irvine, California, United States The Travelers Companies, Inc. Full time

    About UsThe Travelers Companies, Inc. is a leading provider of property casualty insurance in the industry for over 160 years.We take pride in taking care of our customers, communities, and employees, upholding our commitment to excellence.Job SummaryWe are seeking a highly skilled Medical Claims Manager - Compensation Specialist to join our team. This role...