Administrative Assistant- Facilities

2 weeks ago

Livonia, United States Trinity Health Full time
Employment Type:
Full timeShift:
Day Shift

Description:

An Opportunity to Join our Remarkable Care Team awaits YOU

Trinity Health Livonia is a beautiful full-service, 304-bed acute care hospital, located in Livonia, MI, that provides comprehensive care, including a 24-hour emergency department, general medicine, inpatient and outpatient surgery, physical medicine and rehabilitation, intensive care unit, cancer, cardiology, geriatrics and birthing and women's health. Through several major expansions in the hospital, programs and services, Trinity Health Livonia continues to offer the latest in quality health and medical services. Trinity Health Livonia has received numerous awards recognizing excellence in clinical outcomes, patient safety, financial performance and efficiency.

JOB SUMMARY

Assures the proper functioning of the day-to day activities in St. Mary Mercy Hospital Administration, including support of staff management and assistance in special routine matter.

REQUIRED SKILLS
  • Plans the office workflow in order to ensure the needs of various constituencies are met in an effective and professional manner.
  • Develops agendas, serving as a liaison among the Committee members, Senior Management, external consultants, and others for SMMH meetings.
  • Reviews agenda materials and advises as appropriate to ensure completeness, clarity and compliance to SMMH policies and procedures
  • Develops communication for distribution throughout SMMH, including agendas, materials, minutes and the necessary scheduling. Follow-up coordination includes pending issues discussions/decisions. Prepares correspondence for both routine and special matters.
  • Works on special projects as assigned, often serving as a liaison between SMMH and the corporate office, in order to facilitate or expedite various programs and /or projects. May be assigned to (learn Entoris software) Contract Management and Business Associate Agreements as necessary.
  • Maintains calendar for the assigned Vice Presidents, including the standing commitments, special meetings and conferences without prior clearance.
  • Assist, as directed with meetings. Performs follow-up on meeting assignments.
JOB QUALIFICATIONS

Education
  • Must possess a broad based knowledge of administrative support, business terminology, meeting planning, and English composition normally obtained through completion of an Associate's degree or two years of college, Bachelor's degree preferred and approximately eight years secretarial experience.
Licensure
  • None
Training and Experience
  • Significant administrative and secretarial experience is required, including a minimum of five to ten years of experience at a senior executive level.
  • Must possess proficient knowledge of Microsoft Word, Excel, PowerPoint and Calendar software. Knowledge of electronic mail systems in PC LAN environment.
Job knowledge
  • Must be able to develop PowerPoint presentations an have an ability to use multiple computer programs
  • Must possess demonstrated ability to handle confidential information and exercise good judgment.
  • Must possess strong organizational skills.
  • Must possess strong written and verbal communication skills.
  • Must be comfortable operating within a collaborative, shared leadership environment.
  • Must possess a personal presence that is characterized by a sense of honesty, integrity and caring with the ability to inspire and motivate others to promote the philosophy, mission, vision, goals and values of Trinity Health.
  • Must be able to adapt to frequently changing work priorities.
BENEFITS AVAILABLE TO YOU AS A COLLEAGUE OF TRINITY
  • Competitive compensation
  • Full benefits package including Medical, Dental, Vision, PTO, Life Insurance, Short and Long-term Disability starts DAY ONE
  • Nurse Residency Program for all new nurses Click here for more details
  • Retirement savings plan with employer match and contributions
  • Opportunity for growth and advancement throughout Trinity Health
  • Tuition Reimbursement
  • Free parking in proximity to your workplace.


Click Here to learn more about the benefits, culture and career development opportunities available to you at Trinity Health System.

ABOUT TRINITY HEALTH LIVONIA HOSPITAL

We are a member of Trinity Health, a leading Catholic health care system based in Livonia, Michigan. Trinity Health operates in 22 states, employs about 133,000 colleagues and returns almost $1.1 billion to its communities annually in the form of charity care and other community benefit programs.

Click Here to learn more about Trinity Health.

Our Commitment to Diversity and Inclusion

Trinity Health is one of the largest not-for-profit, Catholic healthcare systems in the nation. Built on the foundation of our Mission and Core Values, we integrate diversity, equity, and inclusion in all that we do. Our colleagues have different lived experiences, customs, abilities, and talents. Together, we become our best selves. A diverse and inclusive workforce provides the most accessible and equitable care for those we serve. Trinity Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by law.

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