Executive Assistant, Office of the Chief Operating Officer
1 month ago
Job ID: 40476 Location: 450 Brookline Ave, Boston, MA 02215 Category: Administration Support/Customer Service Employment Type: Full time Work Location: Hybrid: 2-3 days onsite/week Overview Reporting to the EVP, Chief Operating Officer and Operations Administrative Manager, Dana-Farber Cancer Institute, and serving the Office of the COO, the Executive Assistant supports the activities of the Office of the COO and advances and facilitates the Dana-Farber agenda as it relates to supporting functions of the office and its responsibilities. The Executive Assistant serves as the primary point of contact for internal and external constituencies on various matters pertaining to the Office of the COO and the selected candidate will assist the EVP/COO, Senior Director, and Operations Administrative Manager, as well as others aligned to the office, with prioritizing and monitoring tasks related to the execution and implementation of a broad agenda. She/he approaches the work with a cross-functional (diverse internal and external constituents, including faculty and hospitals) mindset and will assume primary responsibility for select projects and initiatives as directed. The Executive Assistant also serves as a liaison to the senior management team; coordinates executive outreach efforts, assists with the administrative operations of the office including workflow, scheduling and preparation of briefing and presentation materials; communication and correspondence; scheduling, agendas, travel; convening meetings, and follow up support. The Executive Assistant also supports the activities of the EVP/COO in his role as a senior faculty member, including scheduling lab meetings, facilitating recruitment and support of laboratory staff, academic committees, and other tasks as needed. The candidate must be creative and enjoy working within a healthcare organization that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Responsibilities Completes a broad variety of administrative tasks for the EVP/COO and the office of the COO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for meetings. Plans, coordinates, and ensures the COO's schedule is followed and respected. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the COO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. Assists with communication between the Office of the COO and internal departments; demonstrating ability to maintain credibility, trust, and support with senior management staff. Qualifications At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff. Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply. Bachelor's degree preferred. Five to ten years of experience supporting Executives, preferably in a non-profit/mission-driven organization. Exceptional communication and writing skills. Strong organization skills. Demonstrated ability to work as part of a team and with offices and individuals across the organization. Ability to prioritize and work independently while exercising good judgment and problem-solving skills. Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms. Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law. EEOC Poster Apply Job ID: 40476 Location: 450 Brookline Ave, Boston, MA 02215 Category: Administration Support/Customer Service Employment Type: Full time Work Location: Hybrid: 2-3 days onsite/week J-18808-Ljbffr
-
Boston, United States Dana-Farber Cancer Institute Full timeReporting to the EVP, Chief Operating Officer and Operations Administrative Manager, Dana-Farber Cancer Institute, and serving the Office of the COO, the Executive Assistant supports the activities of the Office of the COO and advances and facilitates the Dana-Farber agenda as it relates to supporting functions of the office and its responsibilities. The...
-
Boston, United States Dana-Farber Cancer Institute Full timeJob ID: 40476 Location: 450 Brookline Ave, Boston, MA 02215 Category: Administration Support/Customer Service Employment Type: Full time Work Location: Hybrid: 2-3 days onsite/week Overview Reporting to the EVP, Chief Operating Officer and Operations Administrative Manager, Dana-Farber Cancer Institute, and serving the Office of the COO, the Executive...
-
Chief Operating Officer's Executive Assistant
2 weeks ago
South Hackensack, New Jersey, United States Juno Search Partners - Open Positions Full timeJob OverviewOur client, a leader in the retail and ecommerce sector, is in search of an Executive Assistant to support their Chief Operating Officer. The successful candidate will be a meticulous and organized administrative professional.Key Responsibilities:Manage the calendar and scheduling for the Chief Operating Officer, ensuring effective communication...
-
Boston, United States Dana-Farber Cancer Institute Full timeJob ID: 40476 Location: 450 Brookline Ave, Boston, MA 02215 Category: Administration Support/Customer Service Employment Type: Full time Work Location: Hybrid: 2-3 days onsite/week Overview Reporting to the EVP, Chief Operating Officer and Operations Administrative Manager, Dana-Farber Cancer Institute, and serving the Office of the COO, the Executive...
-
Chief Executive Officer
2 weeks ago
Boston, Massachusetts, United States InsideHigherEd Full timeChief Executive OfficerThe Massachusetts State College Building Authority, a quasi-governmental organization dedicated to supporting higher education institutions in Massachusetts, is seeking inquiries, nominations, and applications for its next Chief Executive Officer. This dynamic leadership position involves regular travel throughout the...
-
Boston, United States Dana-Farber Cancer Institute Full timeReporting to the EVP, Chief Operating Officer and Operations Administrative Manager, Dana-Farber Cancer Institute, and serving the Office of the COO, the _Executive Assistant_ supports the activities of the Office of the COO and advances and facilitates the Dana-Farber agenda as it relates to supporting functions of the office and its responsibilities. The...
-
South Hackensack, New Jersey, United States Juno Search Partners - Open Positions Full timePosition OverviewOur client, a prominent player in the retail and ecommerce sector, is in search of an Executive Assistant to support their Chief Operating Officer. The position requires a highly organized and detail-oriented administrative professional.Key Responsibilities:Manage the COO's calendar, scheduling appointments, and liaising with direct reports...
-
Chief Operations Officer
7 days ago
South Portland, Maine, United States The Ladders Full timeJob TypeFull-timeDescriptionAre you ready to elevate your career in operations? We are seeking a proactive, people-oriented, and results-focused Chief Operations Officer who is prepared to advance their professional journey. This is an opportunity to guide your career towards growth, innovation, and outstanding learning experiences.The Chief Operations...
-
Chief Operating Officer's Executive Assistant
2 weeks ago
South Hackensack, New Jersey, United States Juno Search Partners - Open Positions Full timeJob OverviewOur client, a prominent player in the retail and ecommerce sector, is in search of an Executive Assistant to support their Chief Operating Officer. The successful candidate will demonstrate exceptional organizational skills and a keen attention to detail.Key Responsibilities:Manage the COO's calendar, ensuring effective scheduling and...
-
Chief Executive Officer's Executive Assistant
2 weeks ago
Boston, Massachusetts, United States Handel and Haydn Society Full timeJob OverviewHandel and Haydn Society | Executive Assistant to the Chief Executive OfficerReports to: President/CEOPosition Summary:The Executive Assistant to the Chief Executive Officer (EA to CEO) is an essential member of the executive team, delivering comprehensive support to the President and CEO. This role involves managing schedules and facilitating...
-
Boston, Massachusetts, United States Handel and Haydn Society Full timeJob OverviewHandel and Haydn Society | Executive Assistant to the Chief Executive OfficerReports to: President/CEOPosition Summary:The Executive Assistant to the Chief Executive Officer (EA to CEO) is an essential member of the executive team, providing comprehensive support to the President and CEO. This role involves managing schedules and facilitating...
-
Chief Executive Officer's Executive Assistant
2 weeks ago
Boston, Massachusetts, United States Handel and Haydn Society Full timeJob OverviewHandel and Haydn Society | Executive Assistant to the Chief Executive OfficerReports to: President/CEOPosition Summary:The Executive Assistant to the Chief Executive Officer (EA to CEO) is an essential member of the executive team, providing comprehensive support to the President and CEO. This role involves managing schedules and facilitating...
-
Chief Operating Officer
2 months ago
Boston, United States Fenway Health Full timeJob DescriptionJob DescriptionDescription:Position SummaryThe Chief Operating Officer for Fenway Health will be responsible for designing and overseeing operational systems that enable the effective, efficient delivery of a diverse array of health services, including ambulatory medical, behavioral health, dental, and optometry services, as well as...
-
Chief Executive Officer's Executive Assistant
2 weeks ago
Boston, Massachusetts, United States 1910 Genetics Full timeJob OverviewCompany Background1910 Genetics is an innovative biotechnology firm at the forefront of developing a groundbreaking Input-Transform-Output (ITOTM) platform, representing the first horizontal AI infrastructure dedicated to drug discovery.In a competitive landscape filled with numerous AI-driven drug discovery entities, 1910's ITOTM platform stands...
-
Chief Operating Officer
2 months ago
South Bend, United States Beacon Health System Full timeReporting directly to the Chief Executive Officer, the Chief Operating Officer (COO) of Beacon Health System is responsible for providing leadership and administrative direction to Beacon’s acute care hospitals, service lines, retail division, supply chain, and facilities construction and real estate. The COO must ensure services are delivered in...
-
Chief Operating Officer
2 months ago
South Bend, United States Beacon Health System Full timeReporting directly to the Chief Executive Officer, the Chief Operating Officer (COO) of Beacon Health System is responsible for providing leadership and administrative direction to Beacon’s acute care hospitals, service lines, retail division, supply chain, and facilities construction and real estate. The COO must ensure services are delivered in...
-
Chief Operating Officer
1 week ago
South Bend, United States YWCA North Central Indiana Full timeJob DescriptionJob DescriptionGeneral Description The Chief Operating Officer is responsible for the Financial and Human Resources Management of the organization. This position will also collaborate with the IT Consultant.Reporting Relationship The Chief Operating Officer reports to the President and Chief Executive Officer.Supervises This role supervises...
-
Chief Operations Officer
3 weeks ago
South Bend, United States Goodwill Industries of Michiana Full timeJob DescriptionJob DescriptionAre you ready to lead with vision and drive impactful change? At Goodwill Industries of Michiana, Inc., we’re looking for leaders who see the big picture and are ready to transform it into reality. We’re seeking a Chief Operating Officer (COO) who excels at creating strategies that boost our retail revenue and spearheads...
-
Chief Operating Officer
2 months ago
South Bend, United States YWCA North Central Indiana Full timeJob DescriptionJob Description General Description The Chief Operating Officer is responsible for the Financial and Human Resources Management of the organization. This position will also collaborate with the IT Consultant. Reporting Relationship The Chief Operating Officer reports to the President and Chief Executive Officer. Supervises This role...
-
Chief Operating Officer
3 weeks ago
South Bend, United States YWCA North Central Indiana Full time $90,000 - $110,000Job DescriptionJob Description General Description The Chief Operating Officer is responsible for the Financial and Human Resources Management of the organization. This position will also collaborate with the IT Consultant. Reporting Relationship The Chief Operating Officer reports to the President and Chief Executive Officer. Supervises This role...
