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Office Assistant

1 month ago

New York, United States Urban Resource Institute Full time

**ORGANIZATION OVERVIEW**

Urban Resource Institute (URI) is a dynamic, innovative, and well-respected organization founded in 1980 that transforms the lives of domestic violence survivors and homeless families through safe shelter and comprehensive services; delivers prevention and intervention programs that break cycles of violence and poverty; and actively works for sustainable systemic change. URI is the oldest licensed provider of domestic violence (DV) shelter and services in New York State, and is the largest provider in the United States of DV shelter services, as well as a leading provider of shelter and services for homeless families. URI has a deep commitment to diversity, equity, and inclusion among leadership, staff, and clients at residential and nonresidential sites across New York City.

**POSITION OVERVIEW**

Reporting to the Senior Director, People & Culture Operations, the Office Assistant performs a wide range of administrative and office support activities. The Office Assistant serves as the initial point of contact for visitors and supports operations by managing various projects and providing administrative support.

**Salary: $23.00 - $25.00/hr**

**MAJOR DUTIES AND RESPONSIBILITIES**
- Greet visitors and notify URI staff members of their arrival, direct visitors to appropriate meeting room or office.
- Collect, review, and route incoming mail to appropriate staff.
- Print and distribute employee ID badges.
- Liaise with building management to request and manage building access cards. Serve as point of contact for building security to contact when seeking permission to admit guests not on visitors list.
- Serve as contact person to assist with meeting room reservation requests.
- Perform general clerical duties including photocopying, faxing, and mailing.
- Maintain electronic and hard copy filing system; retrieve documents from filing systems.
- Conduct weekly inventory and order office supplies as needed through purchase requisition system.
- Assist with gathering and compiling information in response to requests for information and data.
- Assist with scheduling and coordinating meetings, appointments, and travel arrangements.
- Perform other duties as assigned.

**SPECIFICATIONS FOR EDUCATION/CERTIFICATIONS/LICENSES**
- High School Diploma or GED required.
- Associate degree preferred.

**REQUIRED SKILLS AND EXPERIENCE**
- Experience in a Non-Profit Environment a plus.
- Good computer skills.
- Knowledge of Microsoft Office.
- Good communication skills - written and verbal.
- Good planning, organizing and prioritizing skills.
- Problem assessment and problem-solving ability.
- Strong attention to detail and accuracy and follow-up skills.
- Must be flexible and adaptable.
- Must be a team player.

**SPECIFICATIONS FOR PHYSICAL REQUIREMENTS**
- May be required to sit for long periods.
- Will be required to read information on computer screen.
- Will be required to use computer keyboard and mouse.
- Will be required to look at computer screen for long periods of time.

**_Please note this is a part time position working no more than 28 hours a week._**

**Education**: Required
- High School or better

Preferred
- Associates or better

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