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Payroll and Benefits Specialist
4 months ago
The Payroll and Benefits Specialist organizes, coordinates, and carries out all payroll and benefits activities company-wide as well as onboarding items. This position provides administrative and operational support to the Human Resources Manager. Below is a list of the duties and responsibilities of the position:
Payroll Items:
- Process payroll on a bi-weekly schedule for all employees
- Review timesheets weekly to ensure they comply with applicable laws and regulations
- Communicate with employees and their supervisors on timesheet corrections
- Ensure timesheets are completed and approved
- Collect, compile, review, and enter payroll data from employee timesheets (Deltke) to the payroll system (ADP)
- Reconcile employee deductions
- Process incoming garnishment, tax levy, and child support orders
- Investigate and correct payroll discrepancies and errors
- Update payroll records by recording changes including insurance coverage, loan payments, salary increases, and tax withholdings
- Process new employees, terminations, transfers, and promotions related to payroll
- Complete requests for pay-related documents including statements and verifications
- Maintain comprehensive payroll records
- Prepare bi-weekly payroll journal entries
- Process state reporting requirements that are done outside of the payroll system (ADP)
- Answer employee timesheet questions
- Process Prevailing Wage requirements such as pay adjustments, payroll backup for invoicing, and reviewing updates to the regulations.
- Completes, process, and file unemployment claims
- Research requirements for new and existing federal, local and/or state payroll laws
Benefits Items:
- Sends monthly reminders to the new hires regarding benefit enrollments
- Administration of all health benefits, while acting as the liaison between employees and insurance providers
- Works with Health Benefits Broker for critical claim items
- Main point of contact for employees during the annual open enrollment for the health benefit plans
- Coordinates with a third-party administrator for annual COBRA enrollment, processes new COBRA enrollments and tracks COBRA payments
- Approve and process all health benefits enrollments and changes
- Processes all health benefit bill reconciliations to ensure benefits administration and payroll deductions are being processed and managed correctly
- Submits disability claim paperwork and maintains proper records for the insurance company
- Assists HR Manager with Worker’s Compensation claims and helps with the annual audit
- Assist with safety questionnaires and track the Experience Modification Ratings
- Conducts FMLA and leave of absence paperwork and maintains proper records
- Affordable Care Act Compliance - Full-time Tracking
- Assist HR Manager with 401(k) plan administration, compliance, and annual audit
- Research requirements for new local and/or state law benefit changes
- Sends out monthly health benefit newsletter
Onboarding items:
- Enter and create profiles for all new employees upon offer acceptance
- Plan new employee orientations
- Conduct new employee orientation to foster a positive attitude toward organizational objectives.
- Perform I-9 and E-Verify for all employees
- Maintains I-9 Files and keeps them current
Employee Engagement items:
- Helps with employee events, especially the large company parties
- Collaborate with the HR team about new ideas to engage staff
- Assist with the Employee Recognition Program
Administrative Items:
- Complete, processes, and file employment verifications
- Update all HR spreadsheets with employee change requests and assist with preparing paperwork
- Submits annual EEO-1 and VET reporting
- Assist HR Manager with various research projects and/or special projects
- File documents into the appropriate employee file
- Provide HR communication with IT and Office Facilities for employee supervisor changes
- Processes HR mail for payroll and benefit items
- Perform other duties as assigned
**Job Qualifications (Education, Experience, and Skills)**:
- A minimum high school diploma or equivalent. A minimum of eight (8) years of Payroll and Benefits experience and ten (10) years of administrative experience are required.
- Preferred: Associate’s degree in Business Management/Administration, Communications, or another closely related field is required. Four (4) years of Payroll and Benefits experience and five (5) years of administrative experience are required.
- Working in Excel +85% of the time
- Ability to operate a telephone, PC, copier, and other basic business machines
- Excellent oral and written communication skills
- Performs customer service function by answering employee requests and questions
- Payroll experience is a plus
- ADP experience is preferred
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
- Valid Driver's License, with the ability to maintain insurability under the company's ins
