Administrative Assistant

2 weeks ago

Manhattan, United States Park Avenue Synagogue Full time

**DESCRIPTION OF PARK AVENUE SYNAGOGUE**:
Park Avenue Synagogue (PAS) is one of the largest Conservative congregations in North America.
Located on Manhattan’s Upper East Side, the synagogue includes a staff of more than 180 talented
individuals, who, together with our world-class clergy team, serve a membership of over 1,800
households. Our thriving Adult Programming, Early Childhood Center, Congregational School,
Youth, and Young Family Education departments provide high-quality and inclusive Jewish
educational, social, and worship opportunities to members and the community at large.

**DESCRIPTION OF JOB**:
We seek a highly organized individual with exceptional follow-through who can easily move across
tasks, respond quickly to requests, and manage key administrative functions. The ideal individual
will approach the work with humility, thoughtfulness, a willingness to learn and a commitment
to excellence. We are looking for someone to bring new ideas and a wholistic view of managing
processes and workflow. As a key member of the department, the Administrative Assistant will
collaborate with a diverse and talented team of professionals across the synagogue. This position
is full-time and non-exempt, which entitles you to overtime. Your work schedule may vary based
on programmatic needs. Also, this is an in-person position.

**RESPONSIBILITIES**:

- Manage departmental financial processes including purchasing supplies and tracking

receipts, submitting requests for vendor payments, and updating department expense
tracking documents.
- Manage the preparation of set up and booking details in the scheduling management

system (EMS).
- Collaborate with facilities to address events and programs set up and booking issues as

needed.
- Managing calendars and scheduling appointments and meetings as needed.
- Create and manage event registration forms.
- Prepare online newsletters, and other communications as needed.
- Monitor accuracy of programming listings on PAS website and publications and update
- the website with new program information.- Assist with the day-to-day running of ongoing classes and events, assisting with printing

of materials, assembling packets, and supporting zoom and other virtual learning
platforms as needed.
- Assist with the ordering of office, school and programs supplies. Order food and snacks

for classes, programs, and events as needed.
- Special projects as assigned.

**QUALIFICATIONS/CORE COMPETENCIES**:

- Bachelor’s degree required and minimum 2 years related experience.***
- Fluent in Microsoft Word, Excel, Outlook, and PowerPoint; additional computer skills
- knowledge of Zoom, iContact and Salesforce are a plus.- Flexibility, with ability to work as part of a team.
- Open and receptive to ideas and feedback.
- Ability to prioritize and meet deadlines while working in a fast-paced environment.
- Ability to work well with cross organizationally and with various stake holders.
- Excellent interpersonal communication and writing skills.
- Ability to work some nights and weekends, provide support during the High Holy Days,

and attend events, or meetings, as necessary. Schedule may be flexible to accommodate
the aforementioned.

**COMPENSATION/BENEFITS**:
The salary for this position is $50,000 and comes with a comprehensive benefits package,
including medical, dental, and vision insurance, a retirement plan, life insurance, vacation/sick
time, and family/medical leave.

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