Accounts Receivable Specialist

2 months ago

Schaumburg, United States Motivation Excellence Full time

**ACCOUNTS RECEIVABLE SPECIALIST - MOTIVATION EXCELLENCE**

**COMPANY CULTURE**

**Fun. Innovative. Understanding. It’s in our DNA.**

We are committed to being an ‘Employer of Choice.” As we strive to exceed our employees’ expectations, we are committed to treating each individual with dignity and respect. We value our employees because they are our competitive advantage. Our employees’ talents, character, and commitment to excellence are our strengths. We are committed to providing equal opportunities to grow and develop the talents and skills necessary for our team to be successful. We encourage an entrepreneurial attitude that generates mutual trust and respect, which promotes the entire team’s competitive spirit. It is a constant process that requires commitment and hard work from every employee to sustain success. Because our expectations are high, the rewards we enjoy are exceptional. We are committed to providing a fun and professional work environment with benefits that enrich the lives of our employees and their families.

**POSITION MISSION**
Responsible for all accounts receivable processing and analysis within the finance/accounting department. Responsibilities include, but are not limited to the timely, complete and accurate invoicing to customers, program billing, reporting and reconciliation, customer and program aging analysis, daily cash management and monthly bank reconciliations. This person is responsible for the safeguarding of company assets by ensuring accuracy and timeliness of all financial transactions.

**PRIMARY RESPONSIBILITIES**
**1. Travel Billing**
- Using the information on the PCA, create installment invoices for programs prior to operation.
- Review all supplier bills for accuracy.
- Create billing summary including charges from vendor bills, MEI fees and travel staff expenses.
- Compare the billing summary to the cost sheet and research any large discrepancies.
- Using the JTDR report, verify all expenses were billed to the client and have been coded to the correct general ledger account.
- Create a final reconciliation to show the gross profit of the program.
- Using the creative recap submitted by the Creative Department, create the final creative invoice for onsite creative, room gifts or recognition awards.
- Using the creative recap and JTDR ensure all expenses were billed to the client.
- Create the final travel invoice that will be sent to the client.
- Using the Final Reconciliation, create the final change notices for the travel and post-sale programs.
- Verify that the revenue and costs on the final travel bill match the revenue and cost of service general ledger accounts.
- Obtain approval of the final invoice(s) to the client, final reconciliation, journal entries and final change notices.
- Submit the final hotel bill for payment approval.
- Enter the journal entries into Intacct.
- Update the Journal Entry Tracker, Travel Billing Schedule, and Billing Comparison worksheets.
- Create digital invoices, including necessary back up, to be distributed to the client and account executive.

**2. Accounts Receivable Processing**
- Process client invoicing requests sent by program managers.
- Review the Accounts Receivable aging and follow up on past due invoices weekly.
- Record client payments received daily.
- Research and resolve client A/R issues.
- Distribute department agings monthly.
- Month end duties as assigned.

**3. Year-end creative billing reconciliations**
- Using the creative recap submitted by the Creative Department and the JTDR ensure all expenses have been billed to the client.
- Create a final invoice or credit memo as needed.
- Submit the final invoice to the Creative Department for approval and distribution to the client.

**SKILLS AND EDUCATION REQUIREMENTS**
- Three to five years accounting experience, with emphasis in Accounts Receivable and Job Costing within:

- Privately held environment and/or
- Service industry
- College coursework in bookkeeping or general accounting in accordance with GAAP
- General software advanced knowledge and experience in the following:

- a. Sage Intacct
- b. Microsoft Office
- Excel
- Word
- Outlook
- Teams

*
- **CANDIDATE PROFILE AND CORE COMPETENCIES**:

- Willingness to work as part of a team and communicate effectively with colleagues
- Strong written and oral communication skills
- Strong organizational skills
- Outstanding customer service
- Excellent problem-solving skills and an eye for detail
- Effectively handle multiple projects simultaneously with tight deadlines
- Excellent use of judgment and discretion

If you are committed to professional excellence, we want to hear from you. We offer a competitive salary and excellent benefits in a fast-paced, entrepreneurial, energetic, fun, business casual environment.
EOE

Pay: $52,000.00 - $55,000.00 per year

**Benefits**:

- 401(k)
- 401(k) matching
- AD&D insurance
- Dental insurance
- Disability insurance
- Employee assistance program
-

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