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Business Office Manager

3 months ago

Hawthorne, United States Amedisys Full time

**This is an Office Manager position, supporting Amedisys Home Health Care.**

**Schedule: Monday to Friday, 8:00 A.M. to 5:00 P.M., all work performed in-person at Hawthorne, NY office**

**Pay Range: $35.00/hr to $44.00/hr**

Responsible for planning and directing the billing and office support functions. This position directs administrative services and operations for the care center including billing, purchasing, human resources, communications systems, space utilization, administrative support and mail services. This position coordinates systems and procedures with medical records, data entry, claims review, and personnel functions to ensure efficient operations.

**Responsibilities**
- Ensures efficient, accurate, and timely operation of the payroll function and compliance with **payroll and timekeeping policies**.
- Ensures accurate and timely **billing **processes by reviewing patient charts for compliance/accuracy with all billing requirements before billing.
- Promotes **compliance **with all fiscal intermediary and/or other third-party payors, through education, coaching, and other assistance as necessary.
- Maintains current knowledge of, and ensures compliance with all federal, state and local regulations in relation to billing processes, particularly **Medicare billing**.
- Assists the Director in maintaining required information for a**udits and licensure reviews i**ncluding keeping policy and procedure books and **personnel records** up-to-date.
- Performs various **human resource functions** in compliance with care center policies and procedures.
- Accountable for ensuring compliance with all new and current employee documentation required by Human Resources and regulatory agencies for maintaining employment within the organization including, but not limited to, I-9 compliance, professional licensure, background checks and all other documents related to employment.
- Ensures appropriate **orientation **is provided for all new staff.
- Monitors systems, identifies problem areas, and develops and implements action plans as necessary in relation to office operations.
- Responsible for **reconciliation of petty cash/expenses** for care center.
- Processes **Accounts Payables** according to care center policies and procedures.
- Monitors, controls, and **orders office and medical supplies**. Prepares/conducts inventory control as directed and according to care center policies and procedures.
- Maintains mobile device supply and equipment orders. Troubleshoots mobile device software/hardware issues.
- In the absence of an intake coordinator, may be responsible for the Referral and Intake process within the care center.
- Performs other duties as assigned.

**Qualifications**:
**Required**
- High school diploma or GED.
- Two (2+) years office or related experience.
- Demonstrated knowledge of the appropriate skills for communicating with individuals of all ages, especially the geriatric population. Excellent interpersonal skills including excellent verbal and written communication skills.
- Strong computer and software skills.
- Working knowledge of personnel management, record keeping, and office administration.

**Preferred**
- Bachelor's Degree in business or related field.
- Experience in a healthcare environment.
- Amedisys is an equal opportunity employer. All qualified employees and applicants will receive consideration for employment without regard to race, color, religion, sex, age, pregnancy, marital status, national origin, citizenship status, disability, military status, sexual orientation, genetic predisposition or carrier status or any other legally protected characteristic._

Pay: $35.00 - $44.00 per hour

Expected hours: 40 per week

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Tuition reimbursement
- Vision insurance

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No nights
- No weekends

**Education**:

- High school or equivalent (required)

**Experience**:

- Administrative experience: 2 years (required)
- Medical billing: 1 year (preferred)
- Human Resources: 1 year (preferred)
- working with geriatric population: 1 year (preferred)
- Medical office: 1 year (required)

Ability to Commute:

- Hawthorne, NY (required)

Work Location: In person