Administrative Assistant

2 weeks ago

North Chicago, United States SSI Full time

SELECT SOURCE INTERNATIONAL

Select Source International (SSI) has been serving major corporations for more than 15 years. At SSI, we believe in building a corporation with only the strongest and most capable individuals. Our world-class consultants have the expertise to meet our clients’ demands. Here at SSI, we pride ourselves on the fundamental belief that our team is essential to our company's growth. We assist our consultants every step of the way in order to match them to the best possible position for their skills.

**Job Title**: Administrative Assistant

**Location**: North Chicago, IL

**Duration**:6 Months

Concur expense and travel reporting, travel arrangements (domestic/international), Microsoft Outlook calendaring and is at expert level, catering and event planning, intermediate to Expert experience in Microsoft Products Excel, PowerPoint, Word, SharePoint, tech savvy.

Prefer experience supporting multiple leaders simultaneously, experience working in fast-paced corporate setting, and leaders at VP/SVP level.

Responsible for all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, Teams Meetings and Telepresence setups, acting as a liaison for remote access issues.

Key Responsibilities Include:

- Provides general administrative support. May provide back up support to higher-level management as needed.
- Effectively monitors manager and team calendars, proactively solves conflicts
- Interacts with high-level executives and handles confidential or business-sensitive information.
- May include some support for tracking budget expenditures.
- Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
- Orders business cards and stationery.
- Uses and understands Microsoft Office Suite, and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).

**Requirements**:

- Some college preferred.
- Experience working in pharmaceutical company or CRO strongly preferred.
- 7+ years previous admin experience supporting executives
- Must have Intermediate to advance knowledge of Microsoft Office Suite, Concur, SharePoint, Visio or OrgPlus, and understanding of business processes and requirements

Best Regards,

Deepak Singh Tomar

Cell: 612-474-9508

Deepakt(at)selectsourceintl(dot)com

13911 Ridgedale Drive Suite 230 Minnetonka, Minnesota 55305

Disclaimer: Select Source International (SSI) does not tolerate discrimination against any applicant on the basis of gender, sexual orientation, race, religion, national origin, ethnicity, veteran status, disability, age, sexual preference or any other protected status designated by federal, state or local law. It is SSI’s policy to affirmatively recruit, hire, train, assign, transfer, evaluate, compensate, provide benefits, promote, demote, layoff, recall, and terminate employees on their own abilities, achievements and experiences. This policy applies to all SSI employee activities. SSI encourages diversity in hiring, recognizing that this enriches the work environment for all SSI associates and that a broad variety of perspectives enhances decision-making and creativity.

SSI is an Equal Opportunity Employer.

**Job Types**: Full-time, Contract

Pay: $32.00 - $33.00 per hour

Expected hours: 40 per week

Schedule:

- 8 hour shift
- Morning shift

**Education**:

- High school or equivalent (preferred)

**Experience**:

- admin assistant: 7 years (preferred)
- Microsoft Office Suite, Concur, SharePoint, Visio: 2 years (preferred)
- pharmaceutical: 2 years (preferred)

Work Location: In person

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