Administrative Asst Ii

1 month ago

Austin, United States Dept of State Health Services Full time

Administrative Asst II
- Administrative Asst II This position is responsible for performing complex word processing and computer related work with agency forms and compliance correspondence. Interprets instructions and assumes full responsibility for accuracy and completeness of prepared documents and reports. Coordinates, maintains, and updates records in filing systems and databases related to the Remote Inspections. Receives requests from registrants, the general public, state organizations and officials and forwards them to the appropriate personnel. May assist in planning topical meetings and conferences. Assists in the developing, updating and maintaining administrative policies and procedures. Prepares a variety of reports. Processes incoming and outgoing mail. Performs training of new personnel. Works under moderate supervision of the X-ray North Group Manager with limited latitude for the use of initiative and independent judgment. May be assigned as a member of the Agency's Radiological Emergency Response Team.

**Essential Job Functions**:
This position creates complex compliance correspondence including Notices of Violations, Inspector Evaluation Forms, Inadequate Response Letters, Adequate Response Letters, Second Notices, Remote Inspection Solicitations and Interoffice Correspondence. The position will track responses to compliance actions using the Division data base to assure timely responses from registrants. Receives and forwards responses to Notices of Violations to Technical Reviewers. Makes appropriate copies, mails original documents and routes copies to appropriate staff and file room. Assembles documentation and forwards compliance actions through the Branch Manager to the Escalated Enforcement Program as directed by the technical reviewers. Creates forms, and reports utilizing Microsoft Word, and Excel. Updates existing inspection and compliance information stored on the Division database. Assembles inspection reports and data received into complete response packages for technical review. Answers department phone, and connects callers to the appropriate personnel. (50%) Coordinates, maintains and updates databases regarding the status of inspection, compliance correspondence, and various statistics related to the x-ray and remote inspection program. Researches data and makes appropriate corrections when errors are found during review, or reported by inspection, or central office staff. Assists in developing, updating, and maintaining administrative policies and procedures. Receives and forwards written and verbal (phone) requests from registrants, the general public, state organizations, and officials to the appropriate personnel. Answers moderately complex questions, from the public, and registrants about Agency rules and policies. (30%) Using information in computer databases prepares reports, including monthly reports of the number of inspections performed by inspectors and any outstanding inspection reports. Prepares other reports as directed by supervisor. Composes, interprets, and disseminates information on the agency's programs and procedures. Receives and distributes group mail. Prepares outgoing mail for pickup. (15%) Performs specialized support work and participates in the planning and execution of Staff Meetings. Assists in researching, writing, designing, or editing agency publications such as brochures, forms, manuals, and charts. May train new administrative personnel on job duties. Other duties as assigned include, but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.(5%)

**Knowledge Skills Abilities**:
Knowledge of English, grammar, punctuation, and spelling appropriate for business situations. Skilled in proofreading, and editing documents. Skilled at using advanced word processing formats. Skilled in using computers, Microsoft Office Programs including, but not limited to, Word, Excel, and Power Point. Skilled in entering data, and data retrieval in various environments. Skilled in telephone communications. Ability to use technical documents, and reference materials. Ability to follow verbal, and written instructions. Ability to perform work with mínimal instruction/supervision. Ability to organize and prioritize workload, and meet deadlines. Ability to deal tactfully, and diplomatically with the public, registrants, co-workers, and supervisors. Ability to establish and maintain effective working relationships with co-workers, and managers.

**Registration or Licensure Requirements**:
None

**Initial Selection Criteria**:
Experience in composing, editing, and proofing documents, administrative correspondence, letters, memos, etc. Experience in tracking and distributing correspondence and/or documents. Experience in scheduling, coor

  • Administrative Asst Ii

    1 month ago

    Austin, United States Dept of State Health Services Full time

    Administrative Asst II - Administrative Asst II This position is responsible for performing complex word processing and computer related work with agency forms and compliance correspondence. Interprets instructions and assumes full responsibility for accuracy and completeness of prepared documents and reports. Coordinates, maintains, and updates records in...

  • Administrative Asst II

    2 weeks ago

    Austin, United States Texas Department of Aging & Disability Services Full time

    Job Description: Under supervision of the Director of the Waivers and Community Services (W/CS) Unit of the Intellectual and Developmental Disabilities Utilization Review (IDD UR) Section of the Health and Human Services Commission (HHSC), the Administrative Assistant II provides (journey-level) administrative support functions with limited latitude for...

  • Administrative Asst Iii

    1 month ago

    Austin, United States Health & Human Services Comm Full time

    Administrative Asst III**Essential Job Functions**: **Knowledge Skills Abilities**: **Registration or Licensure Requirements**: None **Initial Selection Criteria**: Preferred experience handling a high volume of assignments in a short period of time. Require ability or experience with various types of computer equipment and software, including Outlook Word...

  • Administrative Asst II

    1 month ago

    Austin, United States Texas Department of Aging & Disability Services Full time

    Job Description: Administrative Assistant II – Starting Market Rate Salary $36,.35 Performs administrative duties to include answering the telephone, refers callers to appropriate staff, takes messages, and answers basic questions. Enters data in the state and federal automated reporting systems, conducting technical reviews of all reports in computer...

  • Administrative Asst Iv

    2 days ago

    Austin, United States Health & Human Services Comm Full time

    Administrative Asst IV- This position will also perform other administrative work in the Claims Management Division (CMD). Work will depend on the unit’s business needs and may include scheduling meetings; purchasing and invoice processing; inventory management; preparing reports, forms, spreadsheets; and maintaining SharePoint sites.**Essential Job...

  • Administrative Asst IV

    1 day ago

    Austin, United States Texas Department of Aging & Disability Services Full time

    Job Description: Administrative Asst IV The Texas Health and Human Services Commission (HHSC) Medicaid & CHIP Services (MCS) department seeks a highly qualified candidate to fill the position of Administrative Assistant IV in the Provider Claims Services (PCS) unit. PCS provides payment issue support and research to Medicaid program and service...

  • CPS PA Admin Asst II

    1 month ago

    Austin, United States Texas Department of Aging & Disability Services Full time

    Job Description: CPS PA Admin Asst II The position provides advanced (senior-level) clerical and general office support for the Program Directors of the Child Protection Investigation (CPI) Division. The Clerk works diligently to help maintain smooth office operations by planning, analyzing data, inventory control, assisting with human resource tasks,...

  • Administrative Asst III

    5 days ago

    Austin, United States Texas Department of Aging & Disability Services Full time

    Job Description: Administrative Asst III *This position has the ability to work remotely **Salary typically falls under mid-range. Under the direct supervision of the Adult and Children’s Mental Health (AMH/CMH) Services Director, performs moderately complex administrative duties and/or technical program assistance work to support operations of the...

  • Administrative Asst Iii

    4 weeks ago

    Austin, United States Health & Human Services Comm Full time

    Administrative Asst III**Essential Job Functions**: Monitors incoming mail daily to include opening, date stamping, scanning, and distributing high volumes of incoming waiver program mail to the appropriate staff. Collects interest list release documents received daily by our unit, scans, and distributes them to the assigned shared mailbox and to the...

  • Administrative Asst III

    3 weeks ago

    Austin, United States Texas Department of Aging & Disability Services Full time

    Job Description: The Texas Health and Human Services Commission (HHSC) seeks highly qualified candidates to fill the Administrative Assistant II position within the Access and Eligibility (AES), Foster Grandparent Program (FGP). AES is driven by its mission to connect Texans to people, services and supports by helping individuals and families in need of...

  • Administrative Law Judge II

    2 weeks ago

    Austin, United States Texas Department of Aging & Disability Services Full time

    Job Description: Administrative Law Judge II The Administrative Law Judge (ALJ) position performs advanced legal and appellate work for the two HHS agencies. The work involves conducting contested case hearings under the Texas Administrative Procedure Act and grievance hearings under the HHSC Human Resources Manual as well as performing Administrative...

  • Administrative Asst IV

    4 weeks ago

    Austin, United States Texas Department of Aging & Disability Services Full time

    Job Description: Performs highly complex administrative support and technical program assistance work. Works under the supervision of the Newborn Screening Unit Director. Provides administrative support for all areas of the Newborn Screening Unit including direct administrative support to the unit physician, and all managers. Responsibilities include...

  • Video Teleconference Administrator Ii

    4 weeks ago

    Austin, United States Na Oiwi Kane Full time

    **Job Title**: Video Teleconference Administrator II -4680 **Job Location**: GSA Building: 300 E 8th Street, Austin, TX 78701 **Job Summary** Galapagos Federal Systems LLC is looking for an enthusiastic, well-qualified individual to fill the Video Teleconference (VTC) Administrator position and to join our team of qualified, diverse individuals. This...

  • Contract Administration Mgr II

    13 hours ago

    Austin, United States Texas Department of Aging & Disability Services Full time

    Job Description: Contract Administration Mgr. II % REMOTE WORK AVAILABLE WITHIN THE STATE OF TX The contract administration manager II reports to the director of the IT Contract Management section. This position performs highly advanced (senior-level) contract administration and management work for contracts that are large in scope, have a high degree...

  • Administrative Asst Iii

    1 month ago

    Austin, United States Health & Human Services Comm Full time

    Performs complex (journey-level) administrative support work. Work involves providing internal - administrative support including disseminating information, assisting with maintaining filing - systems, and preparing and editing reports and documents. May provide guidance to others. - Works under general supervision, with moderate latitude for the use of...

  • Anesthesiologist Asst

    3 days ago

    Austin, TX, United States Baylor Scott & White Health Full time

    Are you ready to embark on an exciting journey in anesthesia care? Baylor Scott & White Medical Center – Round Rock, invites skilled Certified Anesthesiologist Assistants (CAAs) to join our recognized team. With a $30,000 sign-on bonus , cutting-edge facilities, and a commitment to excellence, this opportunity promises both professional fulfillment and...

  • Admin Asst Iv-central File Coordination

    2 weeks ago

    Austin, United States Texas Department of Criminal Justice Full time

    POSTED: 05-21-2024 CLOSES: 05-30-2024 JOB POSTING NO: 051364PP19 PAYROLL TITLE: ADMIN ASST IV EXTENDED TITLE: Central File Coordination SALARY: GR. A15 - ($3143.50 / Monthly) VACANCY LOCATION: Austin, TX UNIT/DEPT: Central File Coordination Unit PAYROLL JOB#: 717153 717155 - Longevity Pay - Regular Service Retirement - Telephonic Interviews Will Not...

  • Video Teleconference Administrator Ii

    3 days ago

    Austin, United States Galapagos Federal Systems, LLC Full time

    **Job Title**: Video Teleconference Administrator II -4680 **Job Location**: Austin, TX 78701 **Job Summary** Galapagos Federal Systems LLC is looking for an enthusiastic, well-qualified individual to fill the Video Teleconference (VTC) Administrator position and to join our team of qualified, diverse individuals. This position's main responsibility is...

  • Administrative Asst I

    1 month ago

    Austin, United States Texas Department of Aging & Disability Services Full time

    Job Description: Reception/Operator: Are you a skilled communicator with a knack for turning challenging situations into positive outcomes? Health and Human Services (HHS) is looking for a proactive individual to fill the role of Reception Services Associate. In this critical position, you'll be the first point of contact for our fellow Texans in need,...

  • Video Teleconference Administrator II

    3 days ago

    Austin, United States Galapagos Federal Systems, LLC Full time

    Job Title: Video Teleconference Administrator II -4680 Job Location: GSA Building: 300 E 8th Street, Austin, TX 78701 Job Summary Galapagos Federal Systems LLC is looking for an enthusiastic, well-qualified individual to fill the Video Teleconference (VTC) Administrator position and to join our team of qualified, diverse individuals. This position's...