Current jobs related to Administrative Asst Iv - Austin - Health & Human Services Comm

  • Administrative Asst IV

    5 months ago

    Austin, United States Texas Department of Aging & Disability Services Full time

    Job Description: Administrative Asst IV: Are you ready to be professionally challenged? Are you looking to be part of a dynamic team of engaged and committed professionals? Then the Health and Specialty Care System (HSCS) may be just the place for you! The State Hospital System, under the HSCS is comprised of nine psychiatric hospitals located throughout...

  • Administrative Asst IV

    5 days ago

    Austin, United States Texas Department of Aging & Disability Services Full time

    Job Description: The Administrative Assistant IV reports to the Director, IT Customer Service Help Desk, and focuses on identifying, validating, and streamlining standard operating business processes to achieve higher levels of management control and coordination of planning, procurement, and reporting across all ITCS business areas, coordinating standard...

  • Administrative Asst III

    3 months ago

    Austin, United States Texas Department of Aging & Disability Services Full time

    Job Description: Administrative Asst III OVERVIEW The Texas Department of Family and Protective Services (DFPS) is responsible for protecting the unprotected — children, elderly, and people with disabilities — from abuse, neglect, and exploitation. DFPS accomplishes this responsibility by employing over 12, workers who live up to the agency's...

  • Administrative Asst IV

    2 weeks ago

    Austin, United States Texas Department of Aging & Disability Services Full time

    Job Description: Under the general supervision of the IIS Unit Director, coordinates administrative activities of the IIS Unit. Maintains the calendar and schedules group and individual meetings. Screens content of correspondence and emails, maintains a suspense file for follow-up and compliance due dates. Coordinates with staff, group managers and...

  • Administrative Asst IV

    2 months ago

    Austin, United States Texas Department of Aging & Disability Services Full time

    Job Description: Performs highly complex administrative support and technical program assistance work. Works under the supervision of the Newborn Screening Unit Director. Provides administrative support for all areas of the Newborn Screening Unit including direct administrative support to the unit physician, and all managers. Responsibilities include...

  • Administrative Asst IV

    3 weeks ago

    Austin, United States Texas Department of Aging & Disability Services Full time

    Job Description: Performs complex (Senior-level) administrative support work for the Maintenance Department. Work involves providing internal administrative support including disseminating information, assisting with maintaining filing systems, and preparing and editing reports and documents. Will provide guidance to others. Works under limited...

  • Administrative Asst III

    1 week ago

    Austin, United States Texas Department of Aging & Disability Services Full time

    Job Description: Administrative Asst III Performs complex (journey-level) administrative support work. Work involves providing internal administrative support including disseminating information, assisting with maintaining filing systems, and preparing and editing reports and documents. May provide guidance to others. Works under general supervision, with...

  • Administrative Asst II

    4 weeks ago

    Austin, United States Texas Department of Aging & Disability Services Full time

    Job Description: Administrative Asst II Performs routine (journey-level) administrative support for Health & Human Services State Office Mail Services programs, including General In-House Mail, Mail Distribution Centers, and Fleet Management. Performing administrative support work involving disseminating information, preparing correspondence, creating...

  • Administrative Assistant IV

    1 month ago

    Austin, United States ATR International Full time

    We are seeking an Administrative Assistant IV for a very important client. Provides administrative support to director-level management. Requirement: The ideal candidate will possess the following qualifications: Has previous on-the-job experience at advanced levels to coordinate the office services functions Has knowledge and experience to handle the...

  • Administrative Assistant IV

    3 days ago

    Austin, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Summary:The Texas Department of Aging & Disability Services seeks an experienced Administrative Assistant IV to join our team. This role will provide administrative support to the IT Customer Service Help Desk, focusing on identifying and streamlining business processes, coordinating hiring processes, and maintaining historical records.Key...

  • Database Administrator IV

    4 months ago

    Austin, United States Texas Department of Aging & Disability Services Full time

    Job Description: The Database Administrator IV performs advanced (senior level) database administration and application development functions for the Data Management team within Information and Data Management, Office of Data, Analytics and Performance (DAP). The DBA IV will be responsible for overseeing and coordinating support of various DAP controlled...

  • Administrative Coordinator IV

    2 weeks ago

    Austin, Texas, United States Texas Department of Aging & Disability Services Full time

    Job SummaryWe are seeking a highly skilled Administrative Coordinator IV to join our team at the Texas Department of Aging & Disability Services. This is a critical role that requires exceptional organizational and communication skills, as well as the ability to work effectively in a fast-paced environment.Key ResponsibilitiesAdministrative SupportProvide...

  • Psychiatric Nursing Asst IV

    5 months ago

    Austin, United States Texas Department of Aging & Disability Services Full time

    Job Description: Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people’s lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of each other, teamwork, and inclusivity? HSCS is dedicated to...

  • Administrative Coordinator IV

    2 weeks ago

    Austin, Texas, United States Texas Department of Aging & Disability Services Full time

    Job SummaryWe are seeking a highly skilled Administrative Coordinator IV to join our team at the Texas Department of Aging & Disability Services. The successful candidate will provide administrative support to the IIS Unit Director, coordinating various activities and ensuring the smooth operation of the unit.Key ResponsibilitiesAdministrative SupportPrepare...

  • Grants Administration Officer II-IV

    2 weeks ago

    Austin, Texas, United States GENERAL LAND OFFICE Full time

    Organization : GENERAL LAND OFFICE Job Overview : The Texas General Land Office is dedicated to serving the schoolchildren, veterans, and the environment of Texas. Our mission involves preserving our history, maximizing state revenue through innovative administration, and ensuring the prudent stewardship of state lands and natural resources. This role...

  • Administrative Assistant IV

    7 days ago

    Austin, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Summary:We are seeking a highly skilled Administrative Assistant IV to join our team at the Texas Department of Aging & Disability Services. As a key member of our team, you will be responsible for providing administrative support to our healthcare professionals, ensuring the smooth operation of our facilities, and contributing to the delivery of...

  • Administrative Assistant IV

    1 day ago

    Austin, Texas, United States OFFICE OF COURT ADMINISTRATION Full time

    Job SummaryThe Office of Court Administration is seeking a highly skilled and experienced Administrative Assistant IV (Front Desk Receptionist) to join our team. As a key member of our Human Resources department, you will be responsible for providing exceptional administrative support to our staff and stakeholders.Key ResponsibilitiesProvide exceptional...

  • Anesthesiologist Asst

    3 weeks ago

    Austin, TX, United States Baylor Scott & White Health Full time

    Are you ready to embark on an exciting journey in anesthesia care? Baylor Scott & White Medical Center – Round Rock, invites skilled Certified Anesthesiologist Assistants (CAAs) to join our recognized team. With a $30,000 sign-on bonus, cutting-edge facilities, and a commitment to excellence, this opportunity promises both professional fulfillment and...

  • IV Infusion Specialist

    3 weeks ago

    Austin, United States Family Medicine Austin Full time $23 - $25

    JOB DESCRIPTION:  IV Infusion SpecialistFull-Time Hourly. Weekdays 8:00 AM – 5:00 PM.Onsite Greater Austin Area.Hourly $23-$25. JOB SUMMARY:  We are searching for a full-time IV Infusion Specialist to work for our medical clinics.  The IV Infusion Specialist will administer a variety of IV vitamin services as well as weekly infusions. Our ideal...

  • IV Therapy Specialist

    2 weeks ago

    Austin, Texas, United States Family Medicine Austin Full time

    Family Medicine Austin is seeking a dedicated and experienced IV Infusion Specialist to join our growing team. The ideal candidate will possess a strong understanding of IV administration techniques and a commitment to providing exceptional patient care. As an IV Infusion Specialist, you will play a vital role in delivering a range of intravenous therapies...

Administrative Asst Iv

4 months ago

Austin, United States Health & Human Services Comm Full time

Administrative Asst IV- This position will also perform other administrative work in the Claims Management Division (CMD). Work will depend on the unit’s business needs and may include scheduling meetings; purchasing and invoice processing; inventory management; preparing reports, forms, spreadsheets; and maintaining SharePoint sites.**Essential Job Functions**:
Attends work on regular and predictable schedule in accordance with agency leave policy.
- Performs high-quality administrative support within the Provider Claims Services unit. Reviews, prioritizes, and disseminates incoming mail. Performs daily inventory tracking. Completes filing, faxing, and copying of records, correspondence, and other materials. (25%)
- Provide other division administrative support as needed. Work may include but not limited to scheduling meetings; purchasing and invoice processing; office space and inventory management; assist with staff onboarding and separations; preparing routine reports, forms, correspondence, spreadsheets; maintaining supplies and SharePoint sites. (25%)
- Enters data and supporting records in call tracking system to ensure processing. Reviews data within various automated systems. (15%)
- Schedules meetings, conferences, or conference calls, to include notification of all parties involved; assists in planning and preparing agendas and meeting materials; take minutes and notes; prepares files in advance of meeting; tracks meeting tasks and follow-up lists. (15%)
- Ability to set-up and maintain complex filing systems. Develops, coordinates, and maintains record keeping as required by the Texas State Library. (10%)
- Completes additional tasks, projects, or other assignments upon request of management or staff. (10%)**Knowledge Skills Abilities**:
Knowledge of advanced administrative practices and procedures.
- Knowledge of records retention and administration.
- Skill in the use of standard office equipment (desktops, laptops, phones, copiers, fax, scanners)
- Skill in using software programs including Microsoft Excel, Word, Outlook, Teams, and SharePoint.
- Skill in tracking assignments, providing status updates, and ensuring completion.
- Ability to communicate in an effective, courteous, and professional manner.
- Ability to work independently within the role’s expectations and responsibilities.
- Ability to maintain confidentiality of work-related information and materials.
- Ability to gather, assemble and analyze various sources of information.
- Ability to prioritize and complete multiple tasks to meet critical program deadlines.

**Registration or Licensure Requirements**:
No licensures, certifications, or registrations required.

**Initial Selection Criteria**:
High school diploma or GED equivalent is required.
- At least five (5) years’ administrative work experience.
- Experience with faxing, sorting, and file maintenance.
- Experience with handling and processing mail and other documents.- Experience using Excel to prepare and maintain spreadsheets, databases, and generate reports on collected data.
- Experience managing or maintaining SharePoint sites preferred.**Additional Information**:

- 2. Any employment offer is contingent upon available budgeted funds. The offered salary will be determined in accordance with budgetary limits and the requirements of HHSC Human Resources Manual.
- 3. This position is eligible for partial telework in accordance with applicable HHSC policies. Some on-site work will be required.
- 4. Excel skills test will be administered during the interview.**MOS Code**:
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.