Administrative Asst Iii

3 weeks ago

Austin, United States Health & Human Services Comm Full time

Performs complex (journey-level) administrative support work. Work involves providing internal
- administrative support including disseminating information, assisting with maintaining filing
- systems, and preparing and editing reports and documents. May provide guidance to others.
- Works under general supervision, with moderate latitude for the use of initiative and
- independent judgment**Essential Job Functions**:
Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
- 1. Prepares and disseminates information concerning agency programs, services, and procedures.
- 2. Prepares, edits, and distributes correspondence, reports, studies, forms, and documents.
- 3. Answers and routes phone calls; routes mail, files, and orders; and maintains office supplies.
- 4. Creates, maintains, and enters information into databases.
- 5. Compiles data for charts, graphs, databases, summaries, or reports.
- 6. Maintains scheduling and event calendars.
- 7. Performs related work as assigned.
- 8. Coordinate meetings, conferences, and seminars.
- 9. Coordinate and schedule travel and appointments for professional staff.
- 10. Maintain filing systems, including recording information, updating paperwork, or maintaining documents, records, correspondence, or other material.
- Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.**Knowledge Skills Abilities**:
1.Knowledge of office practices and administrative procedures.
- 2.Skill in the use of standard office equipment and computer software.
- 3.Ability to communicate effectively.**Registration or Licensure Requirements**:
None

**Initial Selection Criteria**:
1.Experience in clerical or administrative support work.
- 2.Graduation from a standard senior high school or equivalent is generally preferred. Experience and education may be substituted for one another.**Additional Information**:
Requisition #604304
- Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, and HHS OIG list of Excluded Individuals/Entities. Males between the ages of 18-25 must be registered with the Selective Service.
- All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.
- According to the Centers for Disease Control and Prevention, healthcare workers are considered to be at significant risk for acquiring or transmitting hepatitis B, measles, mumps, rubella, varicella (chicken pox), tetanus, diphtheria, pertussis (whooping cough), and influenza. All of these diseases are vaccine-preventable. As a result, state hospital policy requires employees be vaccinated according to their level of contact with patients. In the event you choose to not be immunized for the influenza virus, you may be required to wear a mask and take other protective measures.**MOS Code**:
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.

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