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Assistant Buyer

3 months ago

Stony Brook, United States Stony Brook University Hospital Full time

**Assistant Buyer / Expeditor**

**Position Summary**

**Duties of an Assistant Buyer/Expeditor may include the following but are not limited to**:

- Primarily the entry level Assistant Buyer / Expeditor will work directly with Senior Buyers to process requests from SBH departments and will be responsible for the Requisition to PO (Purchase Order) placement process.
- The Assistant Buyer/Expeditor will communicate with Senior Buyers and department leadership to assist in the efficient processing of purchase orders and contracts that require special handling and reporting to other agencies.
- This role will also be responsible for processing daily transactions and follow-up on open items needing attention to resolution.
- Executes activities related to NYS purchasing guidelines and ensures that orders are placed in a timely basis.
- Responsibility to process contract amendments and extensions for all different categories of contracts, including, but not limited to, medical supply commodities, computer software and hardware, service and maintenance of medical equipment, reimbursement services, transcription, courier and miscellaneous services. This may also include the processing of some high dollar transactions in accordance with NY State and University procedures and guidelines.
- Responsible to perform a wide variety of Procurement support activities including contracting and bid related operations (i.e., access to legal and proprietary information such as contract and bid documentation which may include highly confidential material). This involves witnessing public bid openings and being the Procurement Liaison to various professionals both inside and outside of the University.
- Responsible to resolve funding problems, coordinate efforts to minimize lapsing fund issues and address Accounts Payable matters in a timely matter. Resolve contractual problems and strive to establish vendor performance quality controls.
- Handle all small dollar maintenance orders and service contracts on Purchase Orders.
- Prepare simple IFB’s (Invitation for Bids) and T-Contracts (Multi-year PO’s