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Records Management Specialist

3 months ago

Phoenix, United States State of Arizona Full time

DEPARTMENT OF CHILD SAFETY
- The Arizona Department of Child Safety (DCS) is a social and human services agency whose mission is to successfully engage children and families to ensure safety, strengthen families, and achieve permanency. DCS has field office locations located throughout the state of Arizona, with its central office located in Downtown Phoenix. DCS employs over 2,800 employees who share the common vision of ensuring children thrive in family environments free from abuse and neglect._

**RECORDS MANAGEMENT SPECIALIST**

Job Location:
LEGAL SERVICES (CRCU)
3003 N Central Ave Phoenix, AZ 85012

Posting Details:
**Salary**: $19.1707 HRLY/$39,875.06 Salary

Grade: 17

Closing Date: May 9, 2024

Job Summary:
Based on business needs, this position may function as a Centralized Records Coordinator or Redaction Specialist.

Centralized Records Coordinator - Performs statewide research in systems regarding child maltreatment records. Processes statewide and nationwide requests from the public, media, court personnel, and legal requests to aide in criminal prosecution and in making rulings for civil child custody matters. Conducts Department of Child Safety (DCS) out-of-state and law enforcement information requests for individuals whom a DCS report has been made. Ensures the safety of children in their jurisdictions when the family (parent, guardian, or custodian), at one time, were residents of Arizona including, but not limited to adult(s) (alleged perpetrators) and child/children (alleged victims) researches and as well as other state agencies for the release of confidential DCS report history.

Redaction Specialist - determines if a person is statutorily entitled to a DCS report history and/or case records and if so, redacts the reports/records in conformance with statute and policy. Conducts a systems research in Guardian and various county court websites.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

- Centralized Records Coordinator - Determines who is authorized to receive information, per state statute, and in the correct format. Researches in CHILDS for all requests including, Dependency, court order and client requests for prior child maltreatment history; OR Redaction Specialist - Performs redactions of all records in accordance with DCS policies and procedures and in accordance with Attorney General's Office (AGO) training or receive, log, review, process and send out requests for confidential DCS history.
- Completes daily/weekly statistical reports regarding production achieved.
- Other duties as assigned related to the position.

Knowledge, Skills & Abilities (KSAs): Knowledge of:

- Arizona Revised Statutes pertaining to confidentiality to the area of assignment
- Redaction procedures and associated software
- Processing request for information from public, media, court etc.

Skills in:

- Effective written and verbal communication
- Problem identification, analysis and resolution, including recommending a course of action regarding a wide variety of data from various computer sources and trouble shooting difficulties
- Conflict management
- Interpersonal relationships
- Organization
- Using computer hardware and software including Microsoft Office (Word, Outlook, and Excel etc.)

Ability to:

- Learn the departments' specialized systems (e.g.;Guardian) to research record availability
- Review records requests to ensure validity
- Redact documents using available software
- Accurately track requests
- Maintain the strictest confidentiality

Selective Preference(s):
N/A

Pre-Employment Requirements:
The ability to secure and maintain clearance from the DCS Central Registry.

This position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

**Benefits**:
The State of Arizona provides an excellent comprehensive benefits package including:

- Affordable medical, dental, life, and short-term disability insurance plans
- Top-ranked retirement and long-term disability plans
- 10 paid holidays per year
- Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
- Sick time accrued at 3.70 hours bi-weekly
- Deferred compensation plan
- Wellness plans

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and