Admin Support Assistant

3 weeks ago

Richmond, United States US Veterans Health Administration Full time

**Duties**:
The primary purpose of this position is to provide specialized support to the Sterile Processing Service which includes managing standard operating procedures and competencies, maintaining the automated system of Sterile Processing and Decontamination (SPS), and data tracking, collection, and compilation of all Reusable Medical Devices (RMD) to improve overall SPS operations. Maintenance of data requires precise attention to detail and meticulous recordkeeping.

**Data Collection & Tracking Support**

Maintains, reconciles, and verifies the quality assurance reports for SPS and performs duties related to the maintaining, tracking, and trending data related to the reprocessing of reusable medical instruments and equipment.
Tracks and trends issues related to SPS effectiveness and implementation; utilizes statistical data to compile monthly workload reports as requested for all SPS staff; participates in performance improvement activities related to SPS processes; and offers performance improvement advice to SPS staff.
**Property Management, Quality & Accreditation Support**

Manages the inventory system for the addition of new equipment, tracking repairs and replacements for all RMD within the Richmond VA Medical Center. Runs reports to systematically retire and replace older equipment, as well as that from different manufacturers, to maintain uniformity in the equipment used for any given procedure.

Coordinates the administrative property of SPS by performing property management duties such as the maintenance of records (i.e.: equipment inventory list), conducts periodic inventories, and/or disposal of excess property. Answers questions and recommends adjustments concerning policies and procedures related to property management services. Obtains and performs general property management support services, such as maintenance and disposal of equipment. In coordination with the Supply Chain Management Service Line, is responsible for ordering and maintaining supplies for SPS.

Directly supports and/or assists the Administrative Officer with coordination of SPS Quality Management and Accreditation functions, including completion of systematic reviews, audits and monitoring of activities compliant with JCAHO standards, and with medical center, VISN, and VA criteria. Incumbent acquires data, monitors, and evaluates quality management briefings and other reports of the service; identifies specific problem areas; gathers and analyzes information; and generates reports in a format compatible with the management decision making process, which includes developing alternative proposals for problem resolutions.

**Mail, Correspondence & Reports**

Processes incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication. Performs the following types of duties: edits letters, composes letters and reports, reviews correspondence for accuracy and completeness, develops standard form letters, and replies to inquiries. Provides general clerical mail and correspondence services such as preparing a variety of recurring reports, reviews outgoing correspondence for proper formatting, and consolidates/coordinates various data sources for submittal of information. A qualified typist is required.

Prepares reports for review as requested by the Chief of SPS and Richmond VAMC administration. Reports may include fiscal accountability, staffing reports, and reports to accrediting bodies; and involves data collection, summary, review, and analysis. Incumbent prepares final reports in narrative, tabular and/or graphical format. Incumbent will act as the SPS Records Liaison, working in conjunction with the Richmond VAMC System Records Manager.

Performs other directly related duties as assigned.

**Work Schedule**:Monday - Friday, 8am - 4:30pm

**Position Description Title/PD#**: Admin Support Assistant (OA)/PD015440

**Requirements**:
**Conditions of Employment**:

- Selective Service Registration is required for males born after 12/31/1959
- You may be required to serve a probationary period
- Subject to background/security investigation
- Selected applicants will be required to complete an online onboarding process
- Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
- Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.

**Qualifications**:

- To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/15/2024.**Time-In-Grade**
***
**Requirement**: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.- **Selective Placement Factor**:Clerk-Typis

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