Admin Support Assistant

3 weeks ago

Richmond, Virginia, United States Veterans Health Administration Full time

The primary purpose of this position is to provide specialized support to the Sterile Processing Service which includes managing standard operating procedures and competencies, maintaining the automated system of Sterile Processing and Decontamination (SPS), and data tracking, collection, and compilation of all Reusable Medical Devices (RMD) to improve overall SPS operations.

Maintenance of data requires precise attention to detail and meticulous recordkeeping.
Data Collection & Tracking Support


Primarily responsible for maintaining automated and manual systems of SPS-related data, including collection and compilation of data, tracking of data and analysis of statistical information in support of service operations.

Tracks achievement of performance measures, goals, and objectives; receives and processes documents and reports in accordance with established procedures; uses software applications to draw information from a wide variety of sources (i

e:
Microsoft Office applications, Censitrac and VistA) in order to prepare reports; retrieves a variety of computerized data, establishes protocols for incoming data (i

e:
SOPs, Manufacturer's Instructions for Use); organizes and maintains equipment data; and assists in the planning, review, reporting, and presentation of data/statistical results of the SPS.


Maintains, reconciles, and verifies the quality assurance reports for SPS and performs duties related to the maintaining, tracking, and trending data related to the reprocessing of reusable medical instruments and equipment.


Tracks and trends issues related to SPS effectiveness and implementation; utilizes statistical data to compile monthly workload reports as requested for all SPS staff; participates in performance improvement activities related to SPS processes; and offers performance improvement advice to SPS staff.

Property Management, Quality & Accreditation Support


Manages the inventory system for the addition of new equipment, tracking repairs and replacements for all RMD within the Richmond VA Medical Center.

Runs reports to systematically retire and replace older equipment, as well as that from different manufacturers, to maintain uniformity in the equipment used for any given procedure.

Coordinates the administrative property of SPS by performing property management duties such as the maintenance of records (i

e:
equipment inventory list), conducts periodic inventories, and/or disposal of excess property. Answers questions and recommends adjustments concerning policies and procedures related to property management services. Obtains and performs general property management support services, such as maintenance and disposal of equipment. In coordination with the Supply Chain Management Service Line, is responsible for ordering and maintaining supplies for SPS.


Directly supports and/or assists the Administrative Officer with coordination of SPS Quality Management and Accreditation functions, including completion of systematic reviews, audits and monitoring of activities compliant with JCAHO standards, and with medical center, VISN, and VA criteria.

Incumbent acquires data, monitors, and evaluates quality management briefings and other reports of the service; identifies specific problem areas; gathers and analyzes information; and generates reports in a format compatible with the management decision making process, which includes developing alternative proposals for problem resolutions.

Mail, Correspondence & Reports

Processes incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication.

Performs the following types of duties:

edits letters, composes letters and reports, reviews correspondence for accuracy and completeness, develops standard form letters, and replies to inquiries.

Provides general clerical mail and correspondence services such as preparing a variety of recurring reports, reviews outgoing correspondence for proper formatting, and consolidates/coordinates various data sources for submittal of information.

A qualified typist is required.

Prepares reports for review as requested by the Chief of SPS and Richmond VAMC administration.

Reports may include fiscal accountability, staffing reports, and reports to accrediting bodies; and involves data collection, summary, review, and analysis.

Incumbent prepares final reports in narrative, tabular and/or graphical format. Incumbent will act as the SPS Records Liaison, working in conjunction with the Richmond VAMC System Records Manager.

Performs other directly related duties as assigned.

Work Schedul

e:
Monday - Friday, 8am - 4:30pm

Position Description Title/PD#:
Admin Support Assistant (OA)/PD015440

  • Senior Admin Asst

    1 week ago

    Richmond, Virginia, United States HCA Healthcare Full time

    Description IntroductionAre you looking for a work environment where diversity and inclusion thrive? Submit your application for our Senior Admin Asst opening with HCA Healthcare today and find out what it truly means to be a part of the HCA Healthcare team.BenefitsHCA Healthcare, offers a total rewards package that supports the health, life, career and...

  • Senior Admin Asst

    21 hours ago

    Richmond, Virginia, United States HCA Healthcare Full time

    Description IntroductionAre you looking for a work environment where diversity and inclusion thrive? Submit your application for our Senior Admin Asst opening with HCA Healthcare today and find out what it truly means to be a part of the HCA Healthcare team.BenefitsHCA Healthcare, offers a total rewards package that supports the health, life, career and...

  • RN Supervisor House Admin Behavioral Health

    1 week ago

    Richmond, Virginia, United States HCA Healthcare Full time

    Description IntroductionDo you have the career opportunities as a(an) Supervisor House Admin Behavioral Health you want with your current employer? We have an exciting opportunity for you to join Chippenham Hospital which is part of the nations leading provider of healthcare services, HCA Healthcare.BenefitsChippenham Hospital, offers a total rewards...

  • Supervisory Medical Support Assistant

    1 month ago

    Richmond, Virginia, United States Department Of Veterans Affairs Full time

    Summary The incumbent serves as a Medical Support Assistant Supervisor in the Neurology Service. She/He works at a teaching hospital affiliated with the Virginia Commonwealth University at the U.S. Department of Veterans Affairs (VA) Medical Center, Richmond, VA and will supervise MSA teams in Neurology Service, supporting all of the subspecialties. Duties ...

  • Bilingual Program Support Assistant, School of Medicine, Panamerican Trauma Society

    1 week ago

    Richmond, Virginia, United States Virginia Commonwealth University Full time

    Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCU's sponsored research, the School of Medicine is internationally recognized for patient care and education. All full-time university staff are eligible for VCU's generous benefits package that...

  • Support Associate

    1 week ago

    Richmond, Virginia, United States Chico's FAS, Inc. - Retail Full time

    POSITION OBJECTIVE:The Support Associate is responsible for supporting a customer and product-focused sales culture where our core principles are at the forefront of all store operations. This is achieved through performing various sales operations functions, including merchandise handling, stock processing, and stockroom organization.We love what we do, and...

  • Support Associate

    1 day ago

    Richmond, Virginia, United States Chico's FAS, Inc. - Retail Full time

    POSITION OBJECTIVE:The Support Associate is responsible for supporting a customer and product-focused sales culture where our core principles are at the forefront of all store operations. This is achieved through performing various sales operations functions, including merchandise handling, stock processing, and stockroom organization.We love what we do, and...

  • Support Associate

    1 week ago

    Richmond, Virginia, United States Chico's FAS, Inc. - Retail Full time

    Join our fashion-obsessed team, dedicated to a styling and social experience that makes women feel beautifulPOSITION OBJECTIVE:The Support Associate is responsible for supporting a customer and product-focused sales culture where our core principles are at the forefront of all store operations. This is achieved through performing various sales operations...

  • Support Associate

    1 week ago

    Richmond, Virginia, United States Chico's FAS, Inc. - Retail Full time

    Join our chic team, dedicated to a styling and social experience that inspires women to express their individualityPOSITION OBJECTIVE:The Support Associate is responsible for supporting a customer and product-focused sales culture where our core principles are at the forefront of all store operations. This is achieved through performing various sales...

  • Support Associate

    20 hours ago

    Richmond, Virginia, United States Chico's FAS, Inc. - Retail Full time

    Join our chic team, dedicated to a styling and social experience that inspires women to express their individualityPOSITION OBJECTIVE:The Support Associate is responsible for supporting a customer and product-focused sales culture where our core principles are at the forefront of all store operations. This is achieved through performing various sales...

  • Support Associate

    16 hours ago

    Richmond, Virginia, United States Chico's FAS, Inc. - Retail Full time

    Join our fashion-obsessed team, dedicated to a styling and social experience that makes women feel beautifulPOSITION OBJECTIVE:The Support Associate is responsible for supporting a customer and product-focused sales culture where our core principles are at the forefront of all store operations. This is achieved through performing various sales operations...

  • Support Associate

    1 week ago

    Richmond, Virginia, United States Chico's FAS Full time

    Join our chic team, dedicated to a styling and social experience that inspires women to express their individuality.POSITION OBJECTIVE:The Support Associate is responsible for supporting a customer and product-focused sales culture where our core principles are at the forefront of all store operations. This is achieved through performing various sales...

  • Support Associate

    20 hours ago

    Richmond, Virginia, United States Chico's FAS Full time

    Join our chic team, dedicated to a styling and social experience that inspires women to express their individuality.POSITION OBJECTIVE:The Support Associate is responsible for supporting a customer and product-focused sales culture where our core principles are at the forefront of all store operations. This is achieved through performing various sales...

  • Surgical Services Manager

    1 week ago

    Richmond, Virginia, United States Scrub Support Staffing Full time

    Surgical Services ManagerLocation: Richmond, VAShift: Full-TimeSalary: $ $70.81 per hour (based on experience, up to 20+ years)Sign-On Bonus: Up to $20,000Relocation Assistance: Up to $1,500 with HR approvalJob SummaryWe are seeking an experienced Surgical Services Manager to oversee and manage our Surgical Services department. This role includes supervising...

  • Surgical Services Manager

    20 hours ago

    Richmond, Virginia, United States Scrub Support Staffing Full time

    Surgical Services ManagerLocation: Richmond, VAShift: Full-TimeSalary: $ $70.81 per hour (based on experience, up to 20+ years)Sign-On Bonus: Up to $20,000Relocation Assistance: Up to $1,500 with HR approvalJob SummaryWe are seeking an experienced Surgical Services Manager to oversee and manage our Surgical Services department. This role includes supervising...

  • Peer Support Specialist

    4 days ago

    Richmond, Virginia, United States tapwage Full time

    Job DetailsDescriptionWe offer a competitive salary, full benefits package, Paid Time Off, and opportunities for professional growth.Pinnacle Treatment Centers is a growing leader in addiction treatment services. We provide care across the nation, touching the lives of more than 30,000 patients daily.Our mission is to remove all barriers to recovery and...

  • Peer Support Specialist

    1 day ago

    Richmond, Virginia, United States tapwage Full time

    Job DetailsDescriptionWe offer a competitive salary, full benefits package, Paid Time Off, and opportunities for professional growth.Pinnacle Treatment Centers is a growing leader in addiction treatment services. We provide care across the nation, touching the lives of more than 30,000 patients daily.Our mission is to remove all barriers to recovery and...

  • EHR Support Analyst II

    1 week ago

    Richmond, Virginia, United States HCA Healthcare Full time

    Description IntroductionDo you want to join an organization that invests in you as an EHR Support Analyst II? At Parham Doctors Hospital, you come first. HCA Healthcare has committed up to 300 million in programs to support our incredible team members over the course of three years.BenefitsParham Doctors Hospital, offers a total rewards package that...

  • EHR Support Analyst II

    20 hours ago

    Richmond, Virginia, United States HCA Healthcare Full time

    Description IntroductionDo you want to join an organization that invests in you as an EHR Support Analyst II? At Parham Doctors Hospital, you come first. HCA Healthcare has committed up to 300 million in programs to support our incredible team members over the course of three years.BenefitsParham Doctors Hospital, offers a total rewards package that...

  • EHR Support Analyst II

    1 week ago

    Richmond, Virginia, United States HCA Healthcare Full time

    Description IntroductionLast year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As an EHR Support Analyst II -with Chippenham Hospital, Richmond VA, you can be a part of an organization that is devoted to giving backBenefitsChippenham Hospital, offers a total rewards package that supports the health, life, career...