Administrative Services Manager I

3 weeks ago

San Mateo, United States County of San Mateo Full time

San Mateo County Probation Department is seeking experience individuals for the position of **Administrative Services Manager I**.

The Administrative Services Manager (ASM) will provide supervision, staff support and coordinate a variety of administrative support functions within an assigned department; assist in the development, implementation and interpretation of line administrative policies and procedures; and train and direct assigned personnel.
Additionally, the ASM I duties may include, but are not limited to, the following:

- Organize, direct and coordinate the central administrative services activities of a large county department.
- Direct department budget preparation providing justification on budget items; justify budget recommendations; coordinate budget activities with the County Manager's Office.
- Maintain budgetary and fiscal controls, perform cost-benefit analyses; provide interdepartmental manager with forecasts of revenues and expenditures.
- Participate in the administration, monitoring and evaluation of departmental contracts.
- Develop and supervise the maintenance of statistical reporting systems of the department; direct statistical research, cost analysis and program evaluation, as necessary.
- Represent the department on personnel matters in contacts with the Human Resources Department; advise department on personnel matters.
- Conduct analysis or direct the automation of various fiscal and programming record keeping processes.
- Design and recommend systems, procedures, forms and instructions for departmental use.
- Supervise payroll, building maintenance, office management, personnel, accounting, property control, purchasing, research and statistics, word processing and other clerical services of assigned department.
- Conduct studies and make recommendation regarding organization, staffing patterns, program activities and internal procedures.
- Initiate and maintain effective utilization of office space, equipment, furniture, forms, office supplies, etc.
- Perform related duties as assigned.
- Human Resources practices, including risk management, personnel matters and retention strategies.
- Overseeing and implementing safety protocols in compliance with local, state and federal regulations.
- Conducting complex data analysis and report writing.
- Multi-tasking in a fast-paced environment with competing deadlines and priorities.

**Qualifications**:
**_Education and Experience:_**
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:
Three years of increasingly responsible experience performing a wide variety of administrative duties in a large, complex public agency.

**_Knowledge of:_**
- Advanced principles and practices of organizational and systems analysis, research methods and human resource planning.
- Basic principles and practices of the assigned County department operations and its administration and organization.
- Advanced principles of financial administration, including public budgeting and reporting.
- Principles of personnel training, supervision and evaluation.

**_ _**
**_Skill/Ability to:_**
- Supervise and coordinate a wide variety of administrative and operational activities related to assigned department.
- Coordinate section activities with other departments, programs and/or outside agencies.
- Direct and participate in the analysis of a wide variety of moderate to complex administrative/operational problems and make effective operational and/or procedural recommendations.
- Interpret departmental policies, guidelines and procedures; develop recommendations for improvements, as necessary.
- Supervise, evaluate and train assigned personnel.
- Communicate effectively both orally and in writing.
- Perform complex mathematical and statistical calculations accurately.
- Establish and maintain effective work relationships with those contacted in the performance of required duties.

**Application/Examination**:
**Departmental Promotional Only. **Only current County of San Mateo employees in the San Mateo County Probation Department with at least six months (1040 hours) of continuous service in a classified regular, probationary, Confidential and Management extra-help/limited term, and SEIU or AFSCME represented extra help/limited term positions prior to the final filing date may apply.

**TENTATIVE RECRUITMENT TIMELINE**:
**Final Filing Date**:Thursday, May 23, 2024, by 11:59PM PST**
**Application Screening**:May 24, 2024
**Panel Interviews**:Week of May 27, 2024

**About the County**
San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically and linguistically diverse communities.

The County of San Mateo is committed to advancing equity in order to ensure that all employees ar

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