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Data Specialist

4 months ago

Westminster, United States McDaniel College Full time

**Data Specialist
- Category:

Staff
Department:

Advancement Services
Locations:

Westminster, MD
Posted:

Jun 10, 2024
Closes:

Open Until Filled
Type:

Full-time Non-Exempt
Position ID:

177398

About McDaniel College:
McDaniel College, recognized nationally among "Colleges that Change Lives" and U.S. News and World Report top-tier liberal arts colleges, is a four-year private college of the liberal arts and sciences offering more than 70 undergraduate programs of study, including dual and student-designed majors, plus 20 highly regarded graduate programs. At McDaniel College we value our employees by offering our full-time employees tuition remission, 403B retirement accounts, paid time off, medical insurance, flexible spending accounts, life insurance, and paid maternity and parental leave. For more information about the college's benefits, please click here to review the 2024 benefits guidebook.

**Job Description**:
Reporting to the Director of Database Administration, the Data Specialist is responsible for maintaining and enhancing the college's database of alumni, students, parents, friends, and other constituents. This role ensures the accuracy and consistency of our data, which is critical for effective communications and data analysis. The Data Specialist utilizes advanced data management techniques and modern database technologies to support and optimize the college's fundraising efforts and historical archives. Key responsibilities include ensuring data integrity, performing advanced analytics, querying, importing, and exporting data, and contributing to the continuous improvement of database systems and processes.

**Specific Responsibilities**

**Data Management and Maintenance**
- Process and maintain data within the Blackbaud Raiser's Edge NXT database and other integrated software packages, utilizing manual data entry as well as query, import, and export procedures to ensure a cohesive data experience.
- Perform routine data audits to maintain CRM database integrity and accuracy.
- Update and verify employment data for all constituencies in the database, including alumni, donors, prospects and college employees.
- Execute post-import processes for new graduates, parents, students, National Change of Address (NCOA), and other external data sources.
- Regularly update database information from various sources including class columns, newspapers, media, screenings, NCOA, and communications outreach.
- Process event registrants using a multi-software system approach.
- Collaborate with Donor Relations for routine data processes related to new donors and new founders.
- Complete database updates for assigned prospect relationships in coordination with the Director of Prospect Research.
- Log, scan, and review all gifts and gift documentation received via mail, updating biographical information in the Raiser's Edge NXT database.
- Review contact reports from all Institutional Advancement colleagues to complete updates in the Raiser's Edge NXT database.
- Assist with imaging historical and current documents to maintain and preserve archival information, optimizing database utilization for fundraising purposes.

**Data Research and Communication**
- Research constituent information using a variety of resources including Raiser's Edge NXT, LexisNexis, LiveAlumni, Ellucian Colleague student system CRM, directory services, newspapers, and online services.
- Utilize online resources to research and verify biographical information.
- Track and research returned mail, ensuring accurate address records.
- Communicate effectively with staff and constituents to clarify and update information as needed.

**Policy and Procedure Maintenance**
- Ensure employee and volunteer confidentiality agreements are upheld.
- Maintain and adhere to standard operating procedures for data process functions.

**Professional Development and Training**
- Participate in professional development to seek out best practices ensuring data integrity and improving the effectiveness of Advancement Services as technology changes and evolves.
- Supervise and train student workers, monitoring and directing their activities.
- Engage in cross-training with the Data Manager on data projects and priority shifts.

**Other Responsibilities**
- Perform other duties as assigned to support the Advancement team and institutional goals.

**Requirements**:
**Qualifications**
- Experience with Blackbaud Raiser's Edge NXT database is essential.
- Attention to detail and accuracy, strong analytical skills, and effective communication abilities.
- Proven ability to set priorities and meet deadlines in a fast-paced environment.
- Ability to work both independently and as part of a team.
- Capable of handling highly confidential information with discretion.
- Ability to supervise student worker schedules and activities.
- Creative thinking and problem-solving skills to develop innovative solutions to process issues and new procedures.

**Working Condit