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Staff Assistant Ii
3 months ago
**Staff Assistant II - Cancer Center/ACP**
**Position Summary**
At Stony Brook Medicine, the **Staff Assistant II in the Cancer Center** will provide a wide range of administrative functions. The incumbent must be detail oriented, possess excellent organizational skills and have the ability to multi-task. The incumbent presents a professional appearance and exercises sound judgement and communication skills when working with staff, faculty, physicians, senior leadership and outside vendors and guests.
**Duties of the Staff Assistant II in the Cancer Center may include but are not limited to the following**:
- Provide full range of administrative assistance, including but not limited to receptionist type duties, greeting & directing visitors, answering telephones, taking and recording meeting minutes, copying, scanning, typing and Outlook calendar maintenance.
- Prepare and track requisitions and submissions for vendor payments, guest/staff reimbursements and travel vouchers. Keep, update and maintain records and spreadsheets related to requisitions and AmEx statements.
- Assists the Administrative Manager with the coordination of Cancer Center guests, events and meetings, including but not limited to preparing itineraries, flyers, sign-in sheets, conducting tours, ordering, etc.
- Order supplies utilizing all Stony Brook and outside systems including Wolfmart, Lawson, Amazon, etc
- Assist the Administrative Manager with Office/Suite operations including ordering, sorting incoming mail and maintaining office directories.
- Other duties as assigned.
**Qualifications**
**Required Qualifications**:Associate’s degree and at least 2 years of administrative and/or supervisory experience or, in lieu of degree, a High School diploma or equivalent and at least 4 years of administrative and/or supervisory experience. Proficient in Microsoft Outlook.
**Preferred Qualifications**: Administrative experience working for executive leadership in an academic, clinical or research environment. Experience with financial functions including accounts payable, ordering and reimbursements. Demonstrated experience in handling administrative functions with independence and accountability. Working knowledge of Excel to include creating and maintaining spreadsheets. Functional knowledge of Word Experience assisting manager/leadership with daily workflows. Knowledge or People Soft.
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- Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
- This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
- This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.
- Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
- Complete electronic reference check with a minimum of three (3) professional references.
- Successfully complete a 4 panel drug screen*
- Meet Regulatory Requirements for pre employment screenings.
- Provide a copy of any required New York State license(s)/certificate(s).
**Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.**
- **The hiring department will be responsible for any fee incurred for examination**.
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Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
**If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.**
**_ In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed_**_ _**_here_**_._**
**Visit our** **WHY WORK HERE** page to learn about the total rewards we offer.**
Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.
**Anticipated Pay Range**:
The starting salary range (or hiring range) for this position has been established as $47,881 - $57,222 / year.
The above salary range (
