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Administration Operations Coordinator

4 months ago

Atlanta, United States Georgia Tech Full time

**About Us**:
Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.
Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:
1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the well being of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

**Job Summary**:
Coordinate administrative and building operations support services within an assigned unit. Areas of involvement typically include financial records and reports, budget administration, administrative policies and procedures maintenance and building support services. This position will interact on a consistent basis with: unit management and staff, vendors/contractors and visitors. This position typically will advise and counsel: unit management and staff.

**Responsibilities**:
**Job Duty 1 -**
Provide support in unit and or project budget administration; maintain budget related records and generate reports.

**Job Duty 2 -**
Process purchasing related records and transactions; maintain inventory records.

**Job Duty 3 -**
Coordinate building operations maintenance which typically includes building access control.

**Job Duty 4 -**
Coordinate delivery, installation and inter-office movement of furniture and equipment.

**Job Duty 5 -**
Coordinate new employee intake process including initiation of related documentation and data input.

**Job Duty 6 -**
Maintain unit administrative related policies and procedures.

**Job Duty 7 -**
Perform other duties as assigned

**Responsibilities**:
In addition to:

- Manage the tracking of state-owned equipment and serve as the primary point of contact for annual audits
- Participate and provide input to sponsored property management activities and processes
- Monitor and facilitate the tracking and processing of calibrated equipment
- Track and report the status of facility infrastructure projects to laboratory leadership

**Required Qualifications**:
**Educational Requirements**
High school diploma, GED Certificate or Vocational School Diploma

**Required Experience**
Six years of job related experience

**Preferred Qualifications**:
Experience with ISO 9001, logistics, facilities management, procurement, quality assurance and/or equipment tracking preferred.

**Knowledge, Skills, & Abilities**:
**SKILLS**

**Equal Employment Opportunity**:
The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional prog