Administrative Coordinator

4 weeks ago

Chicago, United States The Salvation Army Central Territory Full time

**THE SALVATION ARMY**

**NORTH AND CENTRAL ILLINOIS DIVISION**

**Evangeline Booth Lodge**

POSITION DESCRIPTION

**POSITION TITLE**:Administrative Coordinator

**LOCATION/DEPT**:Evangeline Booth Lodge

**REPORTS TO**:Director

**FLSA CATEGORY**: Non-Exempt

**STATUS TYPE**: RFT

**DEPARTMENT MISSION**

Effective and current policies, procedures and systems are in place in order to support staff/program in meeting the needs of homeless families within the context of the mission of The Salvation Army.

**OUTCOMES**

Administrative support will be provided for the Program in order to ensure that the functions of the program and position are effectively achieved. This includes assistance with written and oralcommunications, with planning and implementing procedures and policies as well asmaintaining a data management system (paper files an electronic data files). Facilitatingvolunteers, maintaining staff training and Human Resources responsibilities.

**ESSENTIAL DUTIES AND RESPONSIBILITIES**
- Human Resources: Oversee the HR function which includes:

- Maintaining employee confidential files,
- Manage and maintain all related paperwork including new hires, terminations, change of status, etc. Coordinate the processing of paperwork with Divisional Headquarters.
- Process all benefit related documents including health insurance, pension etc.
- Serve as communication anchor for the HR Department, forwarding information on issues, problems and concerns to the Director as appropriate.
- Coordinate recruitment activities.
- Communicate staff information to other HR staff, payroll, Division staff and THQ as appropriate (DFB-related, new hires, staff changes, terminations, background checks, insurance, etc.) upon receipt.
- Coordinate requests for employee information (garnishments, verifications of employment, etc).
- Process payroll and maintain all related documentation.
- Process and maintain all billing and related documentation.
- Volunteers
- Coordinate Volunteers who provide free service to the program. Interview, assess for appropriateness, maintain paperwork, and train volunteers. Organize annual volunteer “thank you” dinner. Develop and maintain a volunteer schedule for internal use.
- Statistics
- Maintain program statistics. Provide some quality assurance assistance by collecting and maintaining statistics that are used for Salvation Army purposes.
- Policy and Procedures
- Assist with the development and writing of policy and procedures for the program.
- Other Duties
- Provide assistance in ensuring coordinated efforts with other Division areas, as assigned.
- Institute and facilitate employee social committee, which provides staff Christmas party, Staff Appreciation Day, Going Away parties and acknowledgment of staff birthdays.
- All other duties as assigned.

**REPORTING RELATIONSHIPS**

This position reports to the Director.

In contacts related to this position's duties, this individual acts as a representative of the Army and itsmission.

**PERFORMANCE MEASURES**

This individual will be evaluated on how effectively the outcomes of this position are achieved, as well as the timeliness, accuracy and completeness of accomplishing assigned goals.

**EDUCATION/EXPERIENCE**
- Minimum two years of college education or its equivalent, a BA or BS is preferred.
- 2 to 5 years of experience in an administrative capacity, preferably in a social service, training or HR capacity.
- Experience with a computer based work environment and an excellent working knowledge of Word.

**COMPENTENCIES**
- Strong administrative and organizational skills with the ability to work with confidential material.
- Good communication and interpersonal skills.
- Knowledge of or a willingness/aptitude to learn the concepts Human Resources and the delivery of social services.
- Demonstrated ability to use initiative and be a self-starter.
- Analytical abilities with a strong attention to detail.
- A positive attitude and the ability to be flexible in light of changing job situations/priorities.
- A willingness to support the mission of The Salvation Army and an appreciation of faith-based service organizations.

**POSITION LIMITATIONS**
- This individual will only commit Army resources that have been allocated or approved.
- This individual will keep the Director informed on all critical issues relating to their area of responsibility.
- This individual will adhere to all policies and procedures in carrying out the responsibilities of this position.

**PHYSICAL DEMANDS/WORK ENVIRONMENT**
- This position is required to do light physical work.
- In order to successfully perform the essential functions of this position, the employee is regularly required to use standard office equipment and PC.
- The work environment for this position is a residential environment with a low to moderate noise level.
- Must be able to work with clients that have poor social skills, suffer from mental illness, and have substance abuse problems.

**TH

  • Administrative Coordinator

    2 weeks ago

    Chicago, United States Rush University Full time

    **Location**:Chicago, IL **Hospital**:RUSH University Medical Center **Department**:Microbial Pathogens & Immunity **Work Type**:Full Time (Total FTE between 0.9 and 1.0) **Shift: Shift 1** **Work Schedule**:8 Hr (9:00:00 AM - 5:00:00 PM) Summary: The Administrative Coordinator is central to many of the department wide activities, enabling efficient...

  • Administrative Coordinator

    2 weeks ago

    Chicago, United States RUSH University Medical Center Full time

    **Location**:Chicago, IL **Hospital**:RUSH University Medical Center **Department**:Microbial Pathogens & Immunity **Work Type**:Full Time (Total FTE between 0. 9 and 1. 0) **Shift: Shift 1** **Work Schedule**:8 Hr (9:00:00 AM - 5:00:00 PM) Summary: The Administrative Coordinator is central to many of the department wide activities, enabling efficient...

  • Administrative Coordinator

    1 month ago

    Chicago, United States LaSalle Network Full time

    LaSalle Network is currently hiring for a vibrant and community-oriented Jewish organization based in the heart of Chicago. Committed to serving their community with dedication and compassion, they strive to uphold Jewish values while adapting to modern needs. The organization provides a wide range of services and programs aimed at enriching the lives of...

  • Administrative Coordinator

    3 weeks ago

    Chicago, United States Evangelical Covenant Church Full time

    Description: **Coordinator of Administrative Services** The Administrative Coordinator will contribute to advancing the ministry objectives of Serve Locally emphasizing the Mission Priority of Love Mercy Do Justice (LMDJ). This role provides a broad range of administrative and project coordination support as needed by the department. This position will be...

  • Administrative Coordinator

    3 weeks ago

    Chicago, Illinois, United States Beacon Hill Staffing Group Full time

    Administrative Coordinator Position Available!Are you ready to join a dynamic consulting company in downtown? We are currently seeking an Administrative Coordinator to assist with travel arrangements, creating engaging presentations, and organizing office events. This role offers a competitive salary of up to $70k, depending on your background and...

  • Administrative Coordinator

    4 weeks ago

    Chicago, Illinois, United States Evangelical Covenant Church Full time

    Job DescriptionCoordinator of Administrative ServicesThe Administrative Coordinator will contribute to advancing the ministry objectives of Serve Locally emphasizing the Mission Priority of Love Mercy Do Justice (LMDJ). This role provides a broad range of administrative and project coordination support as needed by the department. This position will be...

  • Administrative Coordinator

    2 weeks ago

    CHICAGO, United States Evangelical Covenant Church Full time

    Description: Coordinator of Administrative ServicesThe Administrative Coordinator will contribute to advancing the ministry objectives of Serve Locally emphasizing the Mission Priority of Make and Deepen Disciples (MDD). This role provides a broad range of administrative and project coordination support as needed by the department. This position will be...

  • Administrative Coordinator

    7 days ago

    Chicago, United States Evangelical Covenant Church Full time

    Job DescriptionJob DescriptionDescription:Coordinator of Administrative ServicesThe Administrative Coordinator will contribute to advancing the ministry objectives of Serve Locally emphasizing the Mission Priority of Make and Deepen Disciples (MDD). This role provides a broad range of administrative and project coordination support as needed by the...

  • Administrative Coordinator

    1 month ago

    Chicago, United States Evangelical Covenant Church Full time

    Job DescriptionJob DescriptionDescription:Coordinator of Administrative ServicesThe Administrative Coordinator will contribute to advancing the ministry objectives of Serve Locally emphasizing the Mission Priority of Make and Deepen Disciples (MDD). This role provides a broad range of administrative and project coordination support as needed by the...

  • Administrative Coordinator

    2 days ago

    Chicago, United States Solve IT Strategies, Inc. Full time

    Job DescriptionJob DescriptionSolve IT Strategies is looking for an Administrative Coordinator . This role is located at Chicago, IL. Shift: 8-4:30PMThe Main Responsibilities of a person are:Provides administrative support to six surgeons. 3 years minimum administrative experience, hospital preferred. Manages calendar; submitting expenses; creating meeting...

  • Administrative Coordinator

    4 weeks ago

    Chicago, United States The Few Institute for Aesthetic Plastic Surgery Full time

    Full Time: Administrative CoordinatorCore Responsibilities•      Assist with managing daily operations of the clinic's treatments and schedule. Maintain the patient flow of the office, anticipate issues, propose and implement solutions.•      Assist with scheduling patients' appointments. Must be able to review the full clinical schedule of...

  • Administrative Coordinator

    4 weeks ago

    Chicago, United States The Few Institute for Aesthetic Plastic Surgery Full time

    Full Time: Administrative CoordinatorCore Responsibilities•      Assist with managing daily operations of the clinic's treatments and schedule. Maintain the patient flow of the office, anticipate issues, propose and implement solutions.•      Assist with scheduling patients' appointments. Must be able to review the full clinical schedule of...

  • Administrative Coordinator

    3 weeks ago

    Chicago, United States The Few Institute for Aesthetic Plastic Surgery Full time

    **Full Time: Administrative Coordinator** **Core Responsibilities** Assist with managing daily operations of the clinic's treatments and schedule. Maintain the patient flow of the office, anticipate issues, propose and implement solutions. Assist with scheduling patients' appointments. Must be able to review the full clinical schedule of MD, nurses and...

  • Administrative Coordinator

    6 days ago

    North Chicago, United States Rosalind Franklin University of Medicine & Science Full time

    Job DescriptionJob DescriptionPosition SummaryThe Administrative Coordinator will support the Director of the Reproductive Medicine and Immunology (RMI) Program at the Rosalind Franklin University Health Clinics (RFUHC). She/he will ensure the completion of administrative tasks of daily and long-term nature in the area of administrative responsibilities...

  • Administrative Coordinator

    3 weeks ago

    Chicago, Illinois, United States Natural Resources Defense Council, Inc. Full time

    Overview:NRDC is a non-profit environmental advocacy organization. We use law, science, and the support of 3.1 million members and online activists to protect the planet's wildlife and wild places and to ensure the rights of all people to clean air, clean water, and healthy communities. NRDC was founded in 1970 and our people helped write some of America's...

  • Administrative Coordinator

    3 weeks ago

    Chicago, United States The Few Institute for Aesthetic Plastic Surgery Full time

    *Full Time: Adminis ative Coordinator* *Core Responsibil ies* Ass - with - aging daily ope - ions of the clin - s treatments and - hedule. Maint - the patient fl - of the office, a ticipate - ues, propose and lement solu - ns. Assist with scheduling patients' - pointments. Must be able to review - e full clinical schedule of MD, nu es and other clinic -...

  • Administrative - Administrative Coordinator Administrative Coordinator

    4 weeks ago

    Chicago, United States Metasys Technologies, Inc. Full time

    Job Description: Job Title: Real Estate AdministratorThe Real Estate Administrator will support client's Lease Administration team by serving as the first point of contact for ground lease landlords via the team phone number and general mailboxesThe role will assist with other administrative tasks such as updating trackers, uploading documents, and making...

  • Events & Administrative Coordinator

    3 weeks ago

    Chicago, United States University of Illinois Full time

    **Events & Administrative Coordinator** **Hiring Department**: Vice Chancellor for Research **Location**: Chicago, IL USA **Requisition ID**: 1026041 **Posting Close Date**: July 5, 2024 **About the University of Illinois Chicago** UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the...

  • Administrative Coordinator

    1 month ago

    Chicago, Illinois, United States Marsh McLennan Full time

    Marsh is seeking candidates for our Administrative Coordinator - Insurance Operations position to support our Chicago office:What can you expect?You will provide administrative support such as processing forms and supporting correspondence. Utilizing Marsh Wrap-Up technologies, you will be responsible for accurate data input, insurer claims data, insurer...

  • Administrative Coordinator-79881

    2 weeks ago

    Chicago, United States Swoon Full time

    Job DescriptionJob DescriptionJob Title: Administrative CoordinatorLocation: Hybrid in Chicago, IL (Tuesday-Thursday onsite)Duration: 3 month contractOur client, an American fast food franchise, is looking for an individual to join the team with prior experience within a support position. Apply now if interested! Day to Day:Providing administrative...