See more Collapse

Events & Administrative Coordinator

2 months ago

Chicago, United States University of Illinois Full time

**Events & Administrative Coordinator**

**Hiring Department**: Vice Chancellor for Research

**Location**: Chicago, IL USA

**Requisition ID**: 1026041

**Posting Close Date**: July 5, 2024

**About the University of Illinois Chicago**

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.

This is a full-time and benefits eligible position. Hybrid and flexible work schedules are available. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.

**Description**:
**Duties & Responsibilities**:

- Event Planning and Execution:

- Plan and coordinate a variety of events, including scientific convenings, meetings, conferences, workshops and social gatherings.
- Manage event logistics such as venue selection, contract negotiations, catering, audiovisual setup and guest accommodations.
- Create event timelines, agendas and promotional materials.
- Coordinate with vendors, sponsors and internal stakeholders to ensure successful event delivery.
- Assist with the design, production and distribution of digital and printed materials including websites, invitations/registrations, programs and other promotional materials.
- Oversee onsite event execution, including registration, attendee management and troubleshooting.
- Administrative Support:

- Provide general administrative assistance to the team, including scheduling meetings, managing calendars and handling correspondence.
- Assist with office management tasks such as ordering supplies, processing invoices and maintaining files.
- Coordinate travel arrangements and accommodations for staff as needed.
- Support internal projects and initiatives by performing research, compiling data and preparing presentations.
- Maintain confidentiality and professionalism in handling sensitive information and communications.
- Performs other duties as assigned.

**Minimum Qualifications Required**:
***
- Bachelor’s degree in Hospitality, Marketing, Public Relations, Communications, Business Administration, Student Affairs, or a closely related field.
- One (1) year (12 months) of professional work experience in Events Planning, Conference Management, Public Relations, Communications, Marketing, or any other related field.

**Preferred Qualifications**:

- Proven experience in event planning and coordination, preferably in an academic research institution, with a strong portfolio of successful events.
- Excellent written and verbal communication skills, with the ability to interact professionally with diverse colleagues.
- Strong organizational skills and the ability to manage multiple priorities simultaneously.
- Experience with graphic design software (e.g., Adobe Creative Suite) is a plus.
- Flexibility to work evenings and weekends as required for event support.
- The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit _Required Employment Notices and Posters_ to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify._
- The university provides accommodations to applicants and employees. _Request an Accommodation_

We have other current jobs related to this field that you can find below

  • Events Coordinator

    4 weeks ago

    Chicago, United States Camping World Full time

    We are currently looking for an Events Coordinator to join Camping World's premier in-house Events and Experiences team. If you are looking for a new challenge with a fun work environment and an entrepreneurial culture, we'd love to have you join our team. As an Event Specialist, you will report to the Events & Experience Manager. In this role, you’ll...

  • Event Coordinator

    3 months ago

    Chicago, United States Iconic Marketing Solutions, Inc. Full time

    **Description** **Duties & Responsibilities:** * Work and manage external vendors/partners to manage ongoing projects. * Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order. * Assist with execution of various marketing initiatives, as well as light event administrative duties. * Identify and...

  • Rockit Ranch Productions- Marketing Coordinator

    1 week ago

    Chicago, Illinois, United States RRP - Marketing Coordinator Full time

    Job Title: Marketing CoordinatorLocation: Chicago, IL (Hybrid)Reports To: Director of MarketingGeneral Overview: The Marketing Coordinator will play a crucial role in executing all marketing-related functions for Sunda and Blueprint Underground Cocktail Club. Reporting to the Director of Marketing, this role will encompass a wide range of responsibilities,...

  • Health & Safety Manager

    2 months ago

    Chicago, United States Amp Americas Full time

    Job DescriptionJob DescriptionAbout Amp Americas Founded in 2011, Amp Americas builds, manages, operates and maintains RNG production facilities that convert dairy waste into carbon-negative hydrogen, renewable transportation fuel and power. The vertically-integrated company leverages over a decade of unique expertise and specialized experience in...

  • Event Coordinator

    4 weeks ago

    Chicago, United States Commspheresync Full time

    Are you an experienced Event Coordinator looking to join an innovative technology company? Comm Sphere Sync is looking for someone who is creative and detail-oriented to join their team of professionals. We are seeking an energetic and detail-oriented Event Coordinator to join our Public Relations and Communications team. As an Event Coordinator, you will be...

  • Rockit Ranch Productions- Marketing Coordinator

    7 days ago

    Chicago, United States RRP - Marketing Coordinator Full time

    Job Title: Marketing Coordinator Location: Chicago, IL (Hybrid) Reports To: Director of Marketing General Overview: The Marketing Coordinator will play a crucial role in executing all marketing-related functions for Sunda and Blueprint Underground Cocktail Club. Reporting to the Director of Marketing, this role will encompass a wide range of...

  • Administrative Coordinator

    1 month ago

    Chicago, United States Solve IT Strategies, Inc. Full time

    Job DescriptionJob DescriptionSolve IT Strategies is looking for an Administrative Coordinator . This role is located at Chicago, IL. Shift: 8-4:30PMThe Main Responsibilities of a person are:Provides administrative support to six surgeons. 3 years minimum administrative experience, hospital preferred. Manages calendar; submitting expenses; creating meeting...

  • Entry Level Event Coordinator

    4 weeks ago

    Chicago, United States Serondanetwork Full time

    Entry Level Event Coordinator - Pattern Promotions Company: Think Tell Junction Location: Chicago, IL Job Type: Full-Time (40 hours/week) Salary: $3,975 to $4,578 per month About Us: At Think Tell Junction, we believe in creating future managers. We offer all of our collaborators an equal opportunity to progress their career to a higher level. Great work...

  • Event Coordinator

    4 weeks ago

    Chicago, United States Phaxis Full time

    ***This is a hybrid role in Chicago, Illinois*** Must Have Qualifications: - 1-2 years of event coordination experience - Proficient in Power Point, Microsoft Outlook, Microsoft Word and Microsoft Excel - Bachelor's Degree - Experience working with Vendors - Travel experience Plusses: - Project Management skills Day-to-Day Responsibilities: Planning,...

  • Administrative Coordinator

    4 weeks ago

    Chicago, United States Lakeshore Talent Full time

    Job DescriptionJob DescriptionLakeshore Talent is seeking a highly organized and proactive Administrative Coordinator to help support a team of six surgeons in a well respected Healthcare organization in downtown Chicago in managing their administrative needs. This is a contract to hire position, starting out at 3 months with the high potential to go...

  • Events Coordinator

    1 month ago

    Chicago, United States Alma Lasers Full time

    As a member of Alma Lasers North American marketing team reporting to the Brand Director, the Events Coordinator is responsible for planning and execution of North America’s industry conferences and workshops and multiple formats of Company sponsored programs at Alma Lasers, Inc. Essential Functions Planning, directing, evaluating, and executing trade show...

  • Event Coordinator

    5 days ago

    Chicago, United States Mitchell Martin Inc. Full time

    Job Summary:We are seeking a highly organized and detail-oriented Event Coordinator to join our team. The Event Coordinator will be responsible for planning, coordinating, and executing a wide range of events, ensuring they are delivered smoothly and successfully. This role requires excellent communication skills, the ability to manage multiple tasks...

  • Event Coordinator

    5 days ago

    Chicago, United States Mitchell Martin Inc. Full time

    Job Summary:We are seeking a highly organized and detail-oriented Event Coordinator to join our team. The Event Coordinator will be responsible for planning, coordinating, and executing a wide range of events, ensuring they are delivered smoothly and successfully. This role requires excellent communication skills, the ability to manage multiple tasks...

  • Entry Level Event Coordinator

    2 months ago

    Chicago, United States Pattern Promotions Full time

    Job DescriptionJob DescriptionEntry Level Event Coordinator - Pattern PromotionsCompany: Think Tell JunctionLocation: Chicago, ILJob Type: Full-Time (40 hours/week)Salary: $3,975 to $4,578 per monthAbout Us: At Think Tell Junction, we believe in creating future managers. We offer all of our collaborators an equal opportunity to progress their career to a...

  • Entry Level Event Coordinator

    3 weeks ago

    Chicago, United States Pattern Promotions Full time

    Job DescriptionJob DescriptionEntry Level Event Coordinator - Pattern PromotionsCompany: Think Tell JunctionLocation: Chicago, ILJob Type: Full-Time (40 hours/week)Salary: $3,975 to $4,578 per monthAbout Us: At Think Tell Junction, we believe in creating future managers. We offer all of our collaborators an equal opportunity to progress their career to a...

  • Entry Level Event Coordinator

    1 month ago

    Chicago, United States Pattern Promotions Full time

    Entry Level Event Coordinator - Pattern PromotionsCompany: Think Tell JunctionLocation: Chicago, ILJob Type: Full-Time (40 hours/week)Salary: $3,975 to $4,578 per monthAbout Us: At Think Tell Junction, we believe in creating future managers. We offer all of our collaborators an equal opportunity to progress their career to a higher level. Great work only...

  • Sales, Events,

    4 weeks ago

    Chicago, United States Lodge Management Group Full time

    The Sales, Events, & Marketing Coordinator will participate as a member of the Sales, Events, & Marketing Department. This position must utilize skills including team-based interaction, project management, community outreach, and administrative support. The Sales, Events, & Marketing Coordinator is the onsite contact at parties and events, assists in the...

  • Corporate Event Sales Coordinator

    2 months ago

    Chicago, United States Windy City Fieldhouse Full time

    Job Type Full-time Description WCF Events, a division of Windy City Fieldhouse, is a corporate team building and entertainment company serving the Chicagoland community for over 20 years. WCF Events is looking to add a Sales Coordinator to its sales team who is highly motivated, organized and capable of handling multiple projects at one time. Event industry...

  • Events Coordinator

    4 weeks ago

    Chicago, United States Alma Lasers Full time

    As a member of Alma Lasers North American marketing team reporting to the Brand Director, the Events Coordinator is responsible for planning and execution of North America’s industry conferences and workshops and multiple formats of Company sponsored programs at Alma Lasers, Inc. This position is on-site, and we are looking for good people who want to be a...

  • Events Coordinator

    4 weeks ago

    Chicago, United States Alma Lasers Full time

    As a member of Alma Lasers North American marketing team reporting to the Brand Director, the Events Coordinator is responsible for planning and execution of North America’s industry conferences and workshops and multiple formats of Company sponsored programs at Alma Lasers, Inc. This position is on-site, and we are looking for good people who want to be a...