Office Manager

2 weeks ago


Chicago, United States 16 ON CENTER LLC Full time

**Position Summary**

As the **Office Manager **at 16 On Center, you will play a pivotal role in ensuring the smooth operation of our office environment. Your responsibilities will encompass a wide range of administrative tasks, from managing mail distribution to coordinating office maintenance and supporting various departments. This role also offers an opportunity to collaborate closely with our HR and Finance departments, providing valuable support and contributing to HR-related and financial tasks and projects. If you have an interest in learning more or building your career in HR and/or Finance, this could be the role for you

**Additional responsibilities include but are not limited to**:

- Manage the reception area, greet guests and visitors, ensuring they feel welcome and are taken care of during their visit.
- Ensure organization and cleanliness of the office, including opening and closing the office daily, and cleaning, organizing, and maintaining common areas, conference rooms, and kitchen equipment.
- Coordinate office catering, including set-up and clean-up.
- Receive requests for maintenance and repairs, scheduling them as necessary to maintain a well-functioning office environment.
- Manage inventory and ordering of office supplies, paper products, kitchen supplies, etc.
- Maintain budgets for office supplies, catering, and amenities, such as snacks, coffee, water, etc.
- Provide administrative support to Shared Services Departments, including HR, Business Development, and Finance, with daily tasks and projects as needed.
- Assist executive leadership team with administrative tasks as required.
- 1-2 years of proven experience in office assistance or office management
- Comfortable working a standard in-office schedule, Monday through Friday
- Experience with Google Suite is preferred.
- Interest in HR and/or Finance is a plus
- Excellent attention to detail and accuracy in data entry.
- Ability to maintain confidentiality and handle sensitive information appropriately.
- Strong communication and collaboration skills, with the ability to work effectively with cross-functional teams, external partners, and vendors.
- Flexibility to adapt to changing priorities and work effectively in a fast-paced environment.



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