Current jobs related to Associate Administrative Support - Galveston - UTMB Health

  • Administrative Support Specialist

    1 day ago

    Galveston, Texas, United States UTMB Health Full time

    Job SummaryTo provide professional guidance, supervision, and coordination in the administrative duties of a department.Key ResponsibilitiesExecute administrative duties with minimal direction, including managing time-critical, sensitive, and/or confidential information.Provide administrative support to faculty and staff, ensuring seamless departmental...

  • Administrative Support Specialist

    2 weeks ago

    Galveston, Texas, United States County of Galveston, Texas Full time

    Job SummaryThe County of Galveston, Texas seeks a highly organized and detail-oriented Administrative Assistant I to provide technical and maintenance support and administrative functions to ensure the smooth operation of assigned departments.Key ResponsibilitiesPerform word processing duties for preparation of memoranda, reports, and other documentsProvide...

  • Administrative Support Specialist

    2 weeks ago

    Galveston, Texas, United States Galveston County, TX Full time

    Galveston County, TX Job Description **Job Summary** We are seeking an experienced Administrative Assistant to join our team in Galveston County, TX. The successful candidate will provide technical and maintenance support, as well as administrative functions, to ensure the smooth operation of assigned departments. **Key Responsibilities** * Prepare and...

  • Administrative Support Specialist

    4 weeks ago

    Galveston, Texas, United States Shriners Children's Full time

    Company Overview:Shriners Children's is a family that values respect, support, and compassion for one another. We strive to provide exceptional patient care, foster a culture of innovation and critical thinking, and promote a learning environment that values evidence-based practice.Our Mission:We are dedicated to delivering world-class pediatric specialty...

  • Administrative Assistant

    2 days ago

    Galveston, Texas, United States G&H Towing Full time

    Job SummaryThe Administrative Assistant will provide administrative support to the Engineering Department at G&H Towing. This role will be responsible for greeting visitors, notifying company personnel of visitor arrivals, and maintaining all engineering administration tasks.Key ResponsibilitiesCommunication and Customer Service: Provide excellent...

  • Administrative Assistant

    2 weeks ago

    Galveston, Texas, United States Shriners Hospitals For Children Full time

    Job Summary:We are seeking an experienced Administrative Assistant to join our team at Shriners Hospitals For Children. As a key member of our administrative staff, you will provide critical support to our department, ensuring seamless operations and exceptional patient care.Key Responsibilities:Assist with credentialing functions, including onboarding and...

  • Administrative Coordinator

    4 days ago

    Galveston, Texas, United States Pacific Seafood Full time

    Job SummaryPacific Seafood is seeking a highly skilled and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing exceptional support to our visitors and ensuring they receive prompt and courteous service. You will also perform a range of administrative duties, including booking...

  • Administrative Operations Specialist

    4 weeks ago

    Galveston, Texas, United States UTMB Health Full time

    Minimum Qualifications: Associate's degree or equivalent and two years of relevant office experience. Job Overview: The role involves overseeing, coordinating, and providing direct support for administrative, business management, and staff functions within a designated department. Key Responsibilities: Perform administrative tasks with minimal supervision,...

  • Support Services Manager

    4 weeks ago

    Galveston, United States CITY OF GALVESTON Full time

    Performs highly responsible technical, administrative, and managerial duties supervising the daily activities of the support services team. Areas will encompass, but are not limited to, laptop and desktop maintenance, support and administration; telephone support, maintenance and administration. Requires responsibility for planning, budgeting, coordinating,...

  • Support Services Manager

    1 month ago

    Galveston, United States CITY OF GALVESTON Full time

    Performs highly responsible technical, administrative, and managerial duties supervising the daily activities of the support services team. Areas will encompass, but are not limited to, laptop and desktop maintenance, support and administration; telephone support, maintenance and administration. Requires responsibility for planning, budgeting, coordinating,...

  • Administrative Specialist, Provost Administration

    4 weeks ago

    Galveston, United States UTMB Health Full time

    Administrative Specialist, Provost Administration Galveston, Texas, United States Academic Administration UTMB Health Requisition # 2403256 Minimum Qualifications: Bachelor's Degree or equivalent and two years of related experience. Job Description: To provide professional and administrative coordination of human resource and financial management...

  • Administrative Coordinator for Provost Administration

    6 days ago

    Galveston, Texas, United States University of Texas Medical Branch Full time

    Job Summary:We are seeking an Administrative Specialist to provide professional and administrative coordination of human resource and financial management activities for the Provost Administration at the University of Texas Medical Branch.Responsibilities:* Provide timely status updates and serve as liaison to staff in other entity processing units and other...

  • Administrative Coordinator

    1 day ago

    Galveston, United States UTMB Health Full time

    To provide professional guidance, supervision, and coordination in the administrative duties of a department. Job Duties: Executes, with minimal direction, administrative duties, including managing time-critical, sensitive, and/or confidential inform Surgery, Administrative, Coordinator, Support, Healthcare, Faculty

  • Senior Academic Administrator

    3 weeks ago

    Galveston, Texas, United States UTMB Health Full time

    Job SummaryUTMB Health is seeking a highly qualified and experienced individual to fill the position of Associate Professor and Department Chair. The successful candidate will be responsible for overseeing the research and scholarly activities of faculty members within the department, ensuring optimal use of resources, and promoting a culture of...

  • Administrative Coordinator

    2 weeks ago

    Galveston, Texas, United States UTMB Health Full time

    Administrative Specialist, Provost AdministrationGalveston, Texas, United StatesJob SummaryUTMB Health seeks an Administrative Specialist to provide professional and administrative coordination of human resource and financial management activities.Key ResponsibilitiesProvide timely status updates and serve as liaison to staff in other entity processing units...

  • Senior Academic Administrator

    3 weeks ago

    Galveston, Texas, United States UTMB Health Full time

    Job SummaryWe are seeking a highly qualified and experienced individual to fill the position of Associate Professor at UTMB Health. The successful candidate will be responsible for overseeing the research and scholarly activities of faculty members within the department, ensuring optimal use of resources, and promoting a culture of excellence.Key...

  • Project Administrator

    4 months ago

    Galveston, United States SLSCO Full time

    Job DescriptionJob DescriptionThe Project Administrator works directly with the Project Team to ensure accurate and timely management of the project’s administrative functions. The Project Administrator has direct responsibility for ensuring that all contractually required paperwork and reporting is maintained appropriately and to provide administrative...

  • Administrative Operations Manager

    2 weeks ago

    Galveston, Texas, United States University of Texas Medical Branch Full time

    Job SummaryWe are seeking a highly skilled Administrative Operations Manager to join our team at the University of Texas Medical Branch. This is a key leadership role that requires a strong background in business operations, staff management, and decision-making.Key ResponsibilitiesProvide direct support to the AVP, including calendar management, postal and...

  • Administrative Assistant

    1 month ago

    Galveston, United States Robert Half Full time

    The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. ResponsibilitiesManage calendars, schedule meetings and appointments, and arrange travel plans....

  • Administrative Assistant I

    4 weeks ago

    Galveston, United States County of Galveston, Texas Full time

    The purpose of this class is to provide technical and maintenance support and administrative functions to help ensure the smooth operation of assigned department. Job Responsibilities Performs word processing duties for preparation of memoranda, Administrative Assistant, Administrative, Processing, Assistant

Associate Administrative Support

3 months ago

Galveston, United States UTMB Health Full time

**Minimum Qualifications**:
High school diploma or equivalent. Two years office-related experience.

**Job Summary**:
To provide clerical, secretarial, and office administrative support to a process or area ensuring operational administrative process continuity.

**Job Duties**:
**General OLLI Support**:

- ProClass software maintenance, management, and additions as needed
- Maintain an instructor contact distribution list
- Coordinate and produce catalog for each term in conjunction with all OLLI Management
- Support Zoom logistics, including coordination of calendars, links, training, and classroom setup
- Create and maintain course evaluations
- Supervise and coordinate students, interns, and volunteers
- Maintain a master calendar for each session (fall, spring, and summer)
- Identify and collect OLLI instructor honorarium contracts and vendor forms.
- Assist OLLI Management with maintaining lists/information for release forms and other documentation
- Respond to questions on OLLI member benefits, name tags and site directions
- Manage registration and membership data and process payments from members.
- Assist with scheduling courses and promoting events through OLLI website and social media.
- Assist with onsite set-up for classrooms and OLLI activities and events, including rearranging classroom tables and chairs (must be physically able to move light weight tables and folding chairs)
- Coordinate certain OLLI special events under direction of OLLI staff which may sometimes entail working evenings or weekends
- Represent OLLI at public functions, sometimes with OLLI display board and handouts
- MS Office fluency - particularly mail merge, Outlook, Excel, and PowerPoint
- Positive customer service attitude
- Pay attention to detail
- Computer familiarity and interest in growing skills
- Ability to walk quickly, carry, lift, push, or pull a minimum of 25lbs
- Reliable team player
- Good communication skills
- Eagerness to learn, grow, and intrinsically motivated
- Support Management with administrative tasks as needed

**Preferred Education**:
Bachelor's degree

**Work Schedule**:
Work schedule for this position will be Wed (4 hours), Thursday and Friday (7.5 hours each day)

**Salary Range**:
Actual salary commensurate with experience.

**Equal Employment Opportunity**

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.