Legal Secretary I
2 months ago
Join an amazing team that is consistently recognized for our achievements and culture, including our most recent Forbes award for being one of America's Best Midsize Employers for 2024
Bretoi, Lutz & Stele, House Counsel for Mercury Insurance is currently seeking a Legal Secretary I to join our team in San Diego, CA.
**Position Summary**:
Entry level position that provides secretarial and administrative support to professional legal staff. Demostrates thorough degree of legal knowledge, compentence and secretarial skills. Prepares and files legal documents, motions, pleadings and coorespondence of a legal nature as directed. Maintains attorneys calendar, sets court dates and appearances, and schedules meetings with witnesses and other involved parties. Maintains department records. May be required to support up to as many as three litigation attorneys.
**Essential Job Functions**:
- Works closely with Attorney to:
- Draft letters and legal documents;
- Prepare and assemble documents, including necessary transmittal forms and envelopes, in proper
- format;
- Complete typing and word processing assignments and documents of legal nature, including cooresopndence, pleadings, subpoenas, and related documents.
- Prepares documents for filing with Court;
- Produces quality written communication, corrects and edits documents to ensure final copy conveys propery format and is correct in detail;
- Prepares Answers, Cross-Complaints, discovery and all pleadings as directed by the handling attorney;
- Maintains transcripts, documents and evidence;
- Handle files with mínimal exposure and complexity; typical soft-tissue injury claims with no risk;
- Maintains record of claims and legal documents and case activity;
- Works with attorney to assist in work flow processes;
- Coordinates legal services such as court reporting, copying and delivery agencies;
- Assures all work is prepared and timely submitted without delay.
- Has complete understanding of court deadlines, Rules of Court, requirements for processing documents and all office and court processes;
- Handles routine correspondence and inquires with attorneys, clients, adjusters, courts, etc. through written or telephone communcations skills;
- Communicates with claims, opposing counsel and clients regarding legal file;
- Carries out day to day activities in a logical and effective manner and completes work assignments promptly;
- Schedules court reporters, expert witnesses and other experts for testimony at depositions and trial;
- Classifies, sort and file correspondence, articles, records and other documents;
- Operates standard and/or automated office equipment such as word processors, typewriters, transcribing software, case management software, photocopies, etc.
Calendaring and Tasks:
- Maintains attorney calendar by accurately recording court dates and appearances as directed.
- Schedules meetings, depositions, and appointments;
- Assembles documents, reports and information as requested to prepare for meetings;
- Arranges necessary meeting spaces, secures conference rooms as needed;
- Informs participants of meeting dates, times and location;
- Resolves calendar conflicts by prioritizing and coordinates rescheduling dates as requested;
- Tasks all deadlines in connection with appearances;
- Tasks all deadlines in course and scope of daily job duties and upcoming assignments;
- Schedules internal conferences related to legal files;
Continuing Professional Knowledge and Education:
- Updates job knowledge by participating in Educaitonal opportunities;
- Reads and understands professional publications regarding changes in Court rules and procedures;
- Assume other responsibilities as directed.
- Regular attendance at work on a full-time schedule of at least 7.5 hours and 37.5 hours per week
- Other functions may be assigned
**Education**:
- These worker characteristics are normally acquired through completion of a general high school educational, vocational training in legal support.
**Experience**:
- At minimum 1+ years experience in insurance defense litigation or significant experience in the legal industry.
**Knowledge and Skills**:
- Must have advanced secretarial skills, including word processing, competence and typing and transcription from rough draft and Dictaphone machine;
- Promotes and demonstrates a cohesive work environment and provides high level of professionalism in corresponding and communicating with office staff and clientele including but not limited to, adjusters, opposing counsel, clients, and vendors.
- Requires the ability to produce quality work that is accurate, complete, and properly formatted ensuring a high degree of confidentiality is maintained;
- Work requires thorough knowledge of legal principles, terminology and procedures.
- Work requires excellent written communication skills to draft legal documents in support of and response to inquires and requests from opposting counsel, as well as to proof and edit docu
We have other current jobs related to this field that you can find below
-
Legal Secretary/Para-Legal
4 weeks ago
Miami Beach, United States A & T Accounting Full timeJob DescriptionJob DescriptionLegal Secretary/Para-LegalWe are seeking an experienced Legal Secretary or Paralegal with a bookkeeping background. Candidates must have a prior knowledge in the Real Estate Closing process. The candidate must have experience with QuickBooks and a good working knowledge of Excel and Word. The candidate should be bilingual in...
-
legal secretary
1 month ago
Daytona Beach, United States Law Firm Full timeJob DescriptionJob DescriptionLegal Secretary for one-attorney busy criminal defense law firm in Daytona Beach, Florida.Excellent organizational and multitasking skills required, including scheduling, filing, and E-filing.
-
Legal Receptionist
1 week ago
Long Beach, United States AGG Legal Staffing Full timeThe Receptionist's primary responsibility is to represent the Firm in a polite, professional, and courteous manner at all times. This position also assists in a variety of functions focused on optimizing general office operations. Duties include, but not limited to answering the Firm's telephone system, transferring calls, taking messages, forwarding same...
-
Legal Secretary
2 months ago
Fort Walton Beach, United States Hand Arendall LLC Full timeJob DescriptionJob DescriptionDescription:SUMMARY: Performs a variety of secretarial duties for attorney(s) to whom assigned according to established policies and procedures. Maintains positive contact with clients, attorneys and staff. Observes confidentiality of firm and client matters. ESSENTIAL DUTIES AND RESPONSIBILITIES:Proficiency operating a...
-
Legal Secretary Paralegal
4 weeks ago
Newport Beach, United States Angelo & White, APC Full timeJob DescriptionJob DescriptionImmediate position available for a family law legal secretary/paralegal for a boutique law firm in Newport Beach. The firm practices in the areas of family law, business litigation, personal injury, corporate law, and general tort litigation. The candidate will primarily work in the area of family law but will work on all...
-
Litigation Secretary
1 week ago
West Palm Beach, United States C&M Legal Search, LLC Full timeOur client is looking for a motivated Litigation Secretary to join their West Palm Beach office. The role involves preparing and formatting legal documents, transcribing dictation, and filing documents both electronically and physically. Responsibilities include managing phone calls, scheduling appointments, making travel arrangements, and handling expense...
-
Temporary Legal Secretary
1 month ago
West Palm Beach, United States Locke Lord LLP Full timeSuccess is always within your reach at Locke Lord. Locke Lord is a premier full-service law firm that has earned a solid reputation for complex litigation, regulatory and transactional work on behalf of clients in important and growing industry sectors around the world. At Locke Lord, our diverse and inclusive culture of collegiality and...
-
Long Beach, United States APN Consulting, Inc Full timeExecutive Assistant I Remote/ Long Beach CA 90802 12 months Job Description: Remote Must be able to occasionally work onsite at the Long Beach, CA client campus to support ad hoc meetingsMust work PT hours and be within ~ 40 miles of 90802 zip code, as will occasionally need to travel to offices in Long Beach to support in-person meetings. Job Summary -...
-
Ormond Beach, United States Veritext Legal Solutions Full timeOverview: Quality Assurance Associates are experienced professionals in legal transcription quality management, contributing to the oversight of the quality management program. Their qualified efforts reviewing legal transcripts and providing assessment feedback ensure that independent contractor work meets quality standards. What you'll do: Work...
-
Legal Assistant
3 months ago
Newport Beach, United States Craig Realty Group Full timeSUMMARY Assist the legal department of a real estate and restaurant company with the maintenance of all entity records, renewals and formations, assist with drafting various agreements, coordinate signatures and notarizations, conduct research, gathering and summarize information in a written memorandum, draft and send correspondence, provide...
-
Legal Assistant
2 months ago
Boynton Beach, United States Law Offices of Chad Nolan Horowitz, P.A. Full timeJob DescriptionJob DescriptionLegal Assistant Job SummaryWe are seeking an experienced, reliable personal injury Legal Assistant to join our growing legal team. In this position, your main responsibility is to answer incoming calls and work the phone system. You will work alongside our attorneys. Your job duties include performing relevant legal...
-
Legal Assistant/Secretary
2 weeks ago
West Palm Beach, United States Rubenstein Law Full timeCompany Overview Rubenstein Law has been getting justice for personal injury victims since 1988. Founder Robert Rubenstein and CEO Nicole Armstrong have grown Rubenstein Law to over 50 Attorneys, including 20 Partners, 12 board-certified litigators, and over 400 supporting professionals. Today, Rubenstein Law is recognized as a premier name in Personal...
-
Legal Assistant/Secretary
4 weeks ago
West Palm Beach, United States Rubenstein Law, P.A. Full timeJob DescriptionJob DescriptionCompany OverviewRubenstein Law has been getting justice for personal injury victims since 1988. Founder Robert Rubenstein and CEO Nicole Armstrong have grown Rubenstein Law to over 50 Attorneys, including 20 Partners, 12 board-certified litigators, and over 400 supporting professionals.Today, Rubenstein Law is recognized as a...
-
Legal Assistant/Secretary
2 months ago
West Palm Beach, United States Rubenstein Law, P.A. Full timeJob DescriptionJob DescriptionCompany OverviewRubenstein Law has been getting justice for personal injury victims since 1988. Founder Robert Rubenstein and CEO Nicole Armstrong have grown Rubenstein Law to over 50 Attorneys, including 20 Partners, 12 board-certified litigators, and over 400 supporting professionals.Today, Rubenstein Law is recognized as a...
-
Legal Assistant/Secretary
2 weeks ago
West Palm Beach, United States Rubenstein Law, P.A. Full timeJob DescriptionJob DescriptionCompany OverviewRubenstein Law has been getting justice for personal injury victims since 1988. Founder Robert Rubenstein and CEO Nicole Armstrong have grown Rubenstein Law to over 50 Attorneys, including 20 Partners, 12 board-certified litigators, and over 400 supporting professionals.Today, Rubenstein Law is recognized as a...
-
Litigation Legal Assistant
4 weeks ago
West Palm Beach, United States Weintraub & Weintraub P.A. Full timeJob DescriptionJob DescriptionSmall civil litigation firm is seeking an experienced full time legal assistant/legal secretary/paralegal to become a valued part of its team. We are looking for an individual with a strong work ethic who is detail oriented, can work independently and who is able to communicate intelligently and effectively with others, both...
-
Legal Assistant
2 months ago
Daytona Beach, United States The Ticket Clinic Full timeJob DescriptionJob DescriptionWell established Law Firm seeking a full-time Legal Assistant for our Daytona location. The ideal candidate must have flexible hours and be able to work up until 6PM Monday through Friday. Should be a goal-oriented with great phone etiquette. Bilingual Only (English/Spanish).***Starting pay is $14.00 per hour during training and...
-
Unit Secretary- CNA
2 weeks ago
West Palm Beach, United States MorseLife Health Systems Full timeJob DescriptionJob DescriptionExpress Your Inner Greatness Within a Great Place to Work!Come join our team and we'll help you make an impact and surpass even your own expectations! MorseLife is an Equal Opportunity Employer and a Drug-Free Workplace.Apply Now!CNA UNIT SECRETARY - SIGN ON BONUSSUMMARYThe Unit Secretary assumes responsibility for the...
-
Pre-Suit Legal Assistant
2 months ago
Delray Beach, United States The Law Offices of Kanner & Pintaluga P A Full timeJob DescriptionJob DescriptionKanner & Pintaluga, a dynamic and rapidly growing personal injury and property damage law firm, seeks a highly motivated and passionate Pre-Suit Legal Assistant to join our team in Delray Beach, FL. POSITION SUMMARY: The Legal Assistant is an essential point of contact between the Firm and any subsequent attorneys. They will...
-
Administrative Secretary
2 months ago
Pismo Beach, California, United States City of Pismo Beach Full timeManagement reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.Relieves assigned department director and/or management staff of a variety of administrative details by assisting with duties of an...
