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![Locke Lord LLP](https://media.trabajo.org/img/noimg.jpg)
Temporary Legal Secretary
2 months ago
Success is always within your reach at Locke Lord.
Locke Lord is a premier full-service law firm that has earned a solid reputation for complex litigation, regulatory and transactional work on behalf of clients in important and growing industry sectors around the world.
At Locke Lord, our diverse and inclusive culture of collegiality and collaboration — core values of the Firm — across all of our offices and practices is ultimately reflected in our client experience by culminating in a deep understanding of our clients’ businesses.
Locke Lord is proud to uphold a collective sense of integrity. Our Firm invests in your professional growth, whether you are a seasoned professional or a recent graduate. In addition to lawyers, we hire problem solvers to deliver creative solutions across numerous disciplines, including marketing, technology, accounting, human resources, practice support and office services. We reward our employees with a team oriented work environment, competitive salaries, and a comprehensive benefits program.
General Statement of Duties:
The West Palm Beach office of Locke Lord LLP has an immediate opening for a Temporary Legal Secretary. This position will provide all aspects of administrative support to attorneys within the corporate, transactional and litigation department.
Duties & Responsibilities:
Provide secretarial support to assigned attorneys which may include typing, drafting documents, answering phones, scheduling appointments, calendar management, dictation, opening and distributing mail
Assist with clerical support of corporate and litigation matters, including drafting and preparing documents such as correspondence, reports, contracts, agreements, consents, proxy statements, corporate certificates, acquisitions and dispositions, financings and joint ventures, leases, closing statements, deeds, etc. Familiarity with Florida court systems and knowledge of filing legal documents with state and federal courts
Handle sensitive and confidential information and ensures that day-to-day support for team runs smoothly and effectively
Follow workflow procedures as they relate to opening/closing matters and generating engagement/disengagement letters
Answer phone, handle routine inquiries for both internal and external contacts; refers calls to other contacts as needed and takes thorough messages
Enter, edit, and submit timesheets through time and billing system
Maintain attorneys’ calendars and contact lists as requested. Arrange all aspects of both internal and external client meetings and conferences. Stay apprised of calendars and actively communicates changes or reminders as needed
Coordinate all business-related travel arrangements for attorneys. Submit all business-related expenses for reimbursement on behalf of assigned attorneys
Send and retrieve documents from Records as needed; prepare files for offsite storage
Use initiative and creativity to solve problems and research information to advance matters
Exhibit strong communication skills, both written and verbal
Maintain a courteous and service driven demeanor at all times
Take initiative to build on existing skills through both self-directed development, as well as Firm sponsored training programs. Shows willingness to share knowledge with others in the Firm
Ensure a high level of service when interacting with clients, co-counsel, opposing counsel, and other related internal and external contacts
Maintain discretion and sound judgment when interacting with others both external and internal to the Firm
Support and cultivates service standards as expected by the Firm
Operate standard office equipment such as computers, photocopiers, calculators, and required software applications to effectively perform job duties. Convert and format documents from other software applications
Perform other tasks and duties as assigned
Education & Experience:
5+ years of experience
Must have prior experience supporting Corporate, Transactional or Litigation attorneys
Keyboarding skills of at least 65 wpm
Advanced skills in MS Word, Excel, Outlook and PowerPoint
Effective oral and written communication skills
Additional Information:
Supervisory Responsibility – This position has no direct supervisory responsibilities.
Work Environment – This position operates in a professional office environment.
Position Type/Expected Work Hours – This is a full-time temporary position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5:00 p.m. Occasional evening and weekend work may be required as job duties demand.
Travel – Little to no travel is expected for this position.