Current jobs related to Administrative Assistant to The Dean - Chicago - St. Xavier University

  • Assistant Dean for High School Equivalency an

    1 month ago

    Chicago, United States Institute For Latino Progress Full time $58,500 - $63,000

    Job DescriptionJob DescriptionAssistant Dean for High School Equivalency and Bridge Programs - IDPL (Adult Education)COMPANY DESCRIPTION Instituto del Progreso Latino is a community organization whose mission is to contribute to the fullest development of Latino(a) immigrants and their families through education, training and employment that fosters...

  • Chief of Staff to the Dean

    2 weeks ago

    Chicago, Illinois, United States Northwestern University Full time

    Chief of Staff to the DeanNorthwestern Pritzker School of Law seeks a highly skilled and experienced Chief of Staff to support the Dean in advancing strategic goals and ensuring strong coordination across Law School constituencies.Key ResponsibilitiesProvide executive-level support to the Dean on confidential, complex, and sensitive mattersCollaborate with...

  • Executive Administrative Assistant

    1 month ago

    North Chicago, United States Rosalind Franklin University of Medicine & Science Full time

    Job DescriptionJob DescriptionPosition Summary:The CMS Dean’s Office Executive Administrative Assistant (EAA) coordinates all aspects of professional administrative support, day-to-day and long-range, to the Dean and assists the Director in executing a wide range of projects, office coordination, and events. The ideal candidate is a resourceful...

  • Administrative Assistant, Humanities, History

    4 months ago

    Chicago, United States Columbia College Chicago Full time

    Position Summary Directly reporting to the Chairperson of the Department of Humanities, History, and Social Science (HHSS), the Administrative Assistant provides high-level administrative support to the HHSS department. This includes resolving confidential, complex, and time-sensitive matters on behalf of the department and providing administrative and...

  • Senior Administrative Assistant

    1 day ago

    Chicago, Illinois, United States Rosalind Franklin University of Medicine & Science Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at Rosalind Franklin University of Medicine & Science. The successful candidate will provide exceptional administrative support to the Associate Dean, Office of Student Affairs, and other staff members.Key ResponsibilitiesProvide professional...

  • Senior Administrative Assistant

    1 month ago

    North Chicago, United States Rosalind Franklin University of Medicine & Science Full time

    Job DescriptionJob DescriptionPosition SummaryThe Office of Student Affairs (OSA) in the Chicago Medical School at Rosalind Franklin University of Medicine & Science invites applications for a full-time Senior Administrative Assistant position. The University encourages applications from individuals belonging to groups underrepresented in their field and...

  • Senior Administrative Assistant

    4 weeks ago

    North Chicago, United States Rosalind Franklin University of Medicine & Science Full time

    Position Summary The Office of Student Affairs (OSA) in the Chicago Medical School at Rosalind Franklin University of Medicine & Science invites applications for a full-time Senior Administrative Assistant position. The University encourages applications from individuals belonging to groups underrepresented in their field and those who can add valuable...

  • Senior Administrative Assistant

    2 weeks ago

    North Chicago, Illinois, United States Rosalind Franklin University of Medicine & Science Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at Rosalind Franklin University of Medicine & Science. The successful candidate will provide exceptional administrative support to the Associate Dean of Student Affairs and other key members of the Student Affairs Office.Key ResponsibilitiesProvide...

  • Assistant Dean of Students for Community Standards

    4 days ago

    Chicago, Illinois, United States Concordia University, Chicago Full time

    Job Title: Assistant Dean of Students for Community StandardsConcordia University Chicago is seeking a highly qualified and experienced professional to serve as the Assistant Dean of Students for Community Standards. This individual will be responsible for promoting and maintaining the highest standards for a community-wide culture of civility, respect, and...

  • Associate Dean, Student Svs., Coordinator Undocumented Student Svs.

    2 months ago

    Chicago, United States City Colleges of Chicago Full time

    ASSOCIATE DEAN, STUDENT SVS. COORDINATOR UNDOCUMENTED STUDENT SVS. HAROLD WASHINGTON COLLEGE CITY COLLEGES OF CHICAGO The Student Services Department serves as a network of student-centered support and resources, providing a nurturing, holistic, and inclusive environment where students have access to a broad range of support services, are provided...

  • Senior Administrative Coordinator

    4 weeks ago

    North Chicago, Illinois, United States Rosalind Franklin University of Medicine & Science Full time

    Job OverviewPosition Summary:The Executive Administrative Assistant (EAA) at the CMS Dean's Office provides essential administrative support to the Dean and collaborates with the Director on various projects, office management, and event planning. The ideal candidate is a proactive self-starter with a strong history of delivering high-level administrative...

  • Senior Administrative Coordinator

    4 weeks ago

    North Chicago, Illinois, United States Rosalind Franklin University of Medicine & Science Full time

    Job OverviewPosition Summary:The Executive Administrative Assistant (EAA) in the Dean's Office provides comprehensive administrative support to the Dean and collaborates with the Director on various projects, office management, and event planning. The ideal candidate is a proactive individual with a solid history of delivering high-level administrative...

  • Senior Administrative Coordinator

    4 weeks ago

    North Chicago, Illinois, United States Rosalind Franklin University of Medicine & Science Full time

    Job OverviewPosition Summary:The Executive Administrative Assistant (EAA) for the Dean's Office plays a pivotal role in delivering comprehensive administrative support to the Dean and the Director. This position requires a proactive individual with a strong background in high-level administrative functions, ensuring smooth operations within the office. The...

  • Administrative Assistant

    1 month ago

    Chicago, United States Institute For Latino Progress Full time $18 - $20

    Job DescriptionJob DescriptionAdministrative Assistant - IDPL (Instituto College)COMPANY DESCRIPTIONInstituto del Progreso Latino is a community organization whose mission is to contribute to the fullest development of Latino(a) immigrants and their families through education, training and employment that fosters participation in the changing U.S. society...

  • Assistant Dean for Academic Affairs

    3 weeks ago

    Chicago, United States Archdiocese of Chicago Full time

    Opportunities at Catholic Theological UnionAre you prepared for a significant challenge? Do you have a desire to apply your creativity and organizational skills to shape the future leaders of the Church? Join our team at Catholic Theological Union, situated in the Hyde Park neighborhood of Chicago, where each day presents new and diverse opportunities. As...

  • Associate Dean for Graduate Medical Education

    2 days ago

    North Chicago, Illinois, United States Rosalind Franklin University of Medicine & Science Full time

    Job Title: Associate Dean, Graduate Medical EducationThe Rosalind Franklin University of Medicine & Science is seeking a highly qualified Associate Dean for Graduate Medical Education to join our team. As a key member of our leadership team, the Associate Dean will play a critical role in developing and implementing strategies to support the university's...

  • Dean of Students

    4 months ago

    Chicago, United States Civitas Education Partners Full time

    Job DescriptionJob DescriptionDean of Students Job DescriptionCivitas exists to prepare graduates who become agents of change. We support schools that are beacons of the community, where everyone belongs, achieves, and serves. Join us! Reports To: Principal/Assistant PrincipalPosition Summary:Informed by the school's mission, deans will act to support...

  • Administrative Assistant

    4 weeks ago

    Chicago, United States The Larko Group Full time

    The Marketing Administrative Assistant provides vital support to the Chief Marketing Officers, handling a variety of administrative responsibilities. These include scheduling, coordinating meetings and conferences, managing communications, assembling materials, generating reports, and contributing to special projects. The role requires balancing multiple...

  • Administrative Assistant

    3 weeks ago

    Chicago, United States The Larko Group Full time

    The Marketing Administrative Assistant provides vital support to the Chief Marketing Officers, handling a variety of administrative responsibilities. These include scheduling, coordinating meetings and conferences, managing communications, assembling materials, generating reports, and contributing to special projects. The role requires balancing multiple...

  • Administrative Assistant

    4 weeks ago

    Chicago, United States The Larko Group Full time

    A Financial Advisory firm is hiring an Administrative Assistant to join the team! Are you a versatile, problem-solving pro with a knack for details, and white-glove service, who likes to tackle projects with a positive approach? This is a great opportunity to work with an outstanding team and assist with office operations and administrative support. You will...

Administrative Assistant to The Dean

4 months ago

Chicago, United States St. Xavier University Full time

**Summary**:
The Administrative Assistant for the Division of Arts & Humanities provides administrative support to the division director with the oversight of the collection, compilation and input of Academic Division information.

**Essential Duties & Responsibilities**:

- Manage division administrative tasks and assist the Division Director within the Division with day?to? day operations.
- Coordinate information necessary for the Division Director to submit the divisional budget and capital requests
- Ensure that room scheduling and assignments are communicated to all faculty
- Ensure that information regarding program and curricular updates are complete and communicated to the appropriate administrative offices for uploading to the appropriate University web sites
- Maintain and monitor divisional faculty workload reports for the Division Director
- Develops and inputs course schedules with oversight from the Division Director
- Prepare correspondence and coordinate all relevant supporting documentation, including spreadsheets, organizational charts, confidential documents, and the like
- Performs some basic clerical skills to ensure effective and timely communications and/or operations across the division
- Ensure that student and faculty concerns are timely communicated to the Division Director
- Provide general information on to campus visitors and direct them to the appropriate person/office
- Provide support, when necessary, in the production and copying of syllabi, exams, and other documents
- Ensure that syllabi are collected from faculty at the start of each semester and transferred to the Dean in a timely manner.
- Provide, as necessary, general support to divisional faculty
- Input and maintain student advising records in COLLEAGUE and maintain a list of advisees/advisors
- Ensure that the Division ’s websites and catalog content is accurate and up to date - Assist Division Director with collection, organization and dissemination of data collection connected with annual portfolios and scholarships
- First point of contact at the Visual Arts Center

**Qualifications**:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Bachelor’s degree
2. Three years or more related experience with knowledge of office procedures and higher education environment
3. Training and/or experience in Windows-based computer environments and Microsoft Office software, including WORD and EXCEL.
4. Strong communication (oral and written), organizational, interpersonal and time management skills
5. Attention to detail and ability to multi-tasks, meet deadlines, work independently, and prioritize
6. Knowledge of Self-Service and Colleague desirable.
7. Ability to work with people in a professional, courteous, and tactful manner Description of Hours: Monday - Friday 8:30 - 4:30

**Additional Expectations**:
Saint Xavier University is an Equal Opportunity Employer that makes all decisions regarding recruitment, hiring, promotions and all other terms and conditions of employment without discrimination on the grounds of race, color, creed, sex, religion, national or ethnic origin, age, physical or mental disability, veteran status or other factors protected by law. Hiring decisions will be based on the bona fide occupational qualifications of each applicant.