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Administrative Assistant

3 months ago

Phoenix, United States Copper State Bolt & Nut Co. Full time

**Copper State Bolt & Nut Co.** has been a trusted name since 1972, known for our unwavering commitment to excellence. As a family and women-owned business, we serve over 16,000 customers worldwide through 30+ facilities. Our dedication to quality fosters strong partnerships with customers and suppliers. While fasteners are our foundation, we also provide construction products, industrial supplies, safety items, and more. With 50 years of experience, we continue to strive to be first choice for our employees, first choice for our customers, and first choice for our suppliers.

**Empower Efficiency and Support Success, Become Our Administrative Assistant Today**

Copper State Bolt & Nut is seeking an **Administrative Assistant** with **strong international and domestic travel booking experience** in our Manufacturing department to join our team. This position will provide administrative support to ensure efficient operations; supports employees through a variety of tasks related to organization and communication and will be responsible for extensive travel booking domestically and internationally.

**Responsibilities**:
Provides administrative support to ensure efficient operations; supports employees through a variety of tasks related to organization and communication.
- Administrative support to VP of Manufacturing
- Process expense reports for VP
- International travel booking experience required
- Organize international travel
- Prepare travel itineraries
- Reserve flights, hotels and transportation
- Assist with travel needs, medical coverage, clearances, etc
- Assist with HR functions
- Interview scheduling- New hire processingOnboarding

Orientations/safety packets

Payroll/timesheet processing

Maintain employee safety files

Employee uniforms/boot reimbursements

Answers, screens, and directs phone calls to staff; takes messages and schedules appointments.
- Receives mail, documents, packages, and courier deliveries for distribution.
- Performs administrative and clerical support tasks.
- Performs filing and recordkeeping.
- Always maintain confidentiality and discretion.
- Maintains polite and professional attitude and appearance.

Qualifications:

- Bilingual a plus
- Proficient in MS Office
- Positive/professional attitude
- Strong attention to detail
- Professional phone demeanor
- Process expense reports for V.P.
- International travel booking experience required

Decision/Information Sharing and Communication
- Promptly relay messages and other information to employees

Physical Requirements
- This position will be performed at a desk/workstation in an office environment, with standard office equipment available.
- The employee will occasionally be asked to lift boxes and/or stacks of documents, weighing up to 10 lbs.
- This position needs to frequently move about to access files and operate office machinery (including computers, laptops, copiers, scanners, printers, and telephones).

Compensation Structure and Typical Work/Shift Hours
- Non-Exempt (Hourly)
- Shift Hours are typically 7:00 a.m. - 4:00 p.m.
- Shift requirements vary during some times of the year to accommodate customers
- Overtime must be authorized/monitored by supervisors, but is sometimes required in this position