Administrative Assistant
4 days ago
Position Title: Administrative Assistant
Location: Phoenix AZ
Employment Type: FullTime
Job Summary:
We are seeking a detailoriented and proactive Administrative Assistant to join our team. The successful candidate will provide comprehensive administrative support ensuring the smooth operation of our office. This role involves a variety of tasks including managing communications scheduling appointments and handling office logistics.
Key Responsibilities:-
Communication Management:
- Answer and direct phone calls emails and other correspondence.
- Greet and assist visitors in a professional and friendly manner.
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Scheduling and Coordination:
- Schedule and coordinate meetings appointments and travel arrangements.
- Maintain and update calendars for team members.
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Document Preparation:
- Prepare edit and format documents presentations and reports.
- Handle confidential information with discretion.
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Office Management:
- Order and maintain office supplies and equipment.
- Ensure the office is clean organized and wellstocked.
- Coordinate maintenance and repairs of office equipment.
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Record Keeping:
- Maintain and update filing systems both electronic and physical.
- Manage databases and ensure data accuracy.
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Support to Staff:
- Provide administrative support to team members as needed.
- Assist in the preparation and distribution of materials for meetings.
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High school diploma or equivalent; Associate's or Bachelor's degree preferred.
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Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
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Excellent written and verbal communication skills.
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Strong organizational and timemanagement skills.
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Ability to multitask and prioritize tasks effectively.
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Attention to detail and problemsolving skills.
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