Administrative Assistant

3 days ago


Newport, United States Newport Hospital Full time

SUMMARY:_Provide administrative secretarial support primarily for assigned Vice Presidents and Administrative Directors. Provide secretarial support for other directors and managers as assigned on routine or as needed basis. Greet and assist visitors to the administrative office area._

REQUIRED QUALIFICATIONS:
High school graduate ability to operate word processing equipment and medical transcription skills and proficient with PC programs.

Knowledge of OSHA
- s standards for laboratory chemical safety and blood/body fluid biohazard precautions.

PRIMARY DUTIES AND RESPONSIBILITIES:
Answers screens and effectively handles telephone calls providing information/resolution or forwarding as appropriate.

Greets visitors to the Administrative Offices and directs them appropriately.

Provides information resolves matters on own authority according to established policies drawing on knowledge of department affiliates and external organizations.

Organizes and prioritizes daily functions to maximize efficiency.

Provides administrative assistance to assigned staff.

Provides secretarial support to various departments and functions including but not limited to typing preparation and maintenance of minutes forms and other documents.

Serves as liaison between Administrators and internal/external constituencies. Communicates clearly and effectively verbally and in writing.

Coordinates appointments and meetings keeping all parties apprised.

Makes arrangements for various administrative and committee meetings:

- Prepares assembles and distributes notices agenda
- Maintains mailing lists
- Reserves conference rooms
- Arranges for refreshments and electronic equipment
- Prepares printed materials
- Serves as Recorder

Types proofreads and distributes a variety of documents using proper formats grammar usage spelling and punctuation:

- Correspondence
- Reports (including graphics and charts)
- Policies and procedures
- Forms
- Minutes

Prepares policies and procedures by typing new policies revising distributing maintaining distribution lists and maintaining all manuals computer and historical files.

Posts information and documents to Lifespan Intranet and appropriate Newport Hospital websites.

Collects aggregates and reports data on hospital-wide divisional and department-specific performance indicators.

Arranges travel plans as requested to minimize travel associated costs.

Reconciles business expense statements and receipts.

Maintains computer and general files to ensure confidentiality and accessibility of current and complete information.

Books conference rooms as requested.

Performs a variety of other administrative functions involving interactions with other departments including the completion of cash vouchers check requests travel requests personnel/payroll requests material requisitions and capital expenditure requests.

Maintains adequate inventory of department office supplies. Prepares requisitions for needed equipment orsupplies andsubmits for approval.

Demonstrates ability to utilize PC and Microsoft Office software accurately and efficiently.

Identifies and appropriately refers to Vice Presidents/Directors any issues of which they should be made aware.

BENEFITS:
For qualifyingpositionsw_e offer:_

Competitive pay and paid time off

Medical coverage

Dental coverage

Vision coverage

401K match

Education Assistance and Reimbursement

Wellness programs and more

Location: Newport Hospital

Work Type: Full Time

Shift: 1stShift

Union:Non Union



  • Newport, United States Dynamic Solutions Technology LLC Full time

    Job DescriptionJob DescriptionDynamic Solutions Technology, LLC, a premier strategic services firm that meets IT and Service needs for commercial and government clients. We are is seeking a full-time Administrative Assistant. This position is in support of the customer sites located in RI and GA. This position is exempt. Responsibilities:The Administrative...


  • Newport, United States Cole Engineering Solutions, Inc. Full time

    Job DescriptionJob DescriptionWe're hiring an office administrator to augment our team. We are a structural engineering firm, in Northern Kentucky. We have exhibited strong, well-managed growth. The office administrator will assist in the management of day-to-day operational activities, coordinating appointments, producing various documents, answering...


  • Newport, United States McLaughlin Research Corporation Full time

    In addition to administrative duties (filing, taking phone calls, scheduling appointments, making travel arrangements), this position will provide support to executive staff with office management responsibilities to include budgeting, personnel records and payroll. The Administrative Assistant may be required to work independently on projects requiring...


  • Newport Beach, United States Sun Mar Healthcare Full time

    We?re a skilled nursing facility looking for dynamic associates to join our team and provide our guests with a care experience that will change their lives! If you are a customer service oriented individual with an Administrative Assistant background, we want to meet you! We are looking for an Administrative Assistant for the team. - Assist the...


  • Newport News, United States Goldbelt, Inc. Full time

    Overview: Goldbelt Glacier is accelerating healthcare delivery and providing superior force health readiness across the military, federal, and civilian landscapes. Goldbelt Glacier is committed to providing transformative and comprehensive health operational capabilities to support customers across scientific, clinical, technological, and program management...


  • Newport Beach, United States 041 LLC Full time

    Job Summary: **Duties**: - Perform general office tasks such as data entry, filing, and document preparation - Coordinate projects and assist with project management tasks - Manage front desk operations including answering phones and greeting visitors - Assist with real estate administrative tasks such as preparing documents and coordinating appointments -...


  • Newport News, Virginia, United States LHH Recruitment Solutions Full time

    Job DescriptionAdministrative AssistantLHH is looking for an administrative professional for a temporary-to-hire role in Newport News, VA. The perfect candidate will have conventional administrative expertise and be ready to start promptly. This is a full-time position that requires presence at the office for 5 days a week.Responsibilities:Assist with...


  • Newport Beach, United States Gateway Group Full time

    **Position Overview** An Administrative Assistant at Gateway handles reception duties and provides administrative support to company operations. This part-time role supports the Operations Manager to ensure smooth the smooth execution of company activities and events. **Responsibilities** - Reception_ - Operate a multi-line telephone console to answer and...


  • Newport News, United States Newport News Nursing and Rehabilitation Center Full time

    **Looking for a qualified Administrative Assistant to join our team at Newport News Nursing & Rehab!** **This is Every Weekend Position, 8am-4:30pm Weekends** We are searching for an **Administrative Assistant** to join our community that is resident and employee focused, team builder, and excited about the opportunity to assist in building a culture. If...


  • Newport Beach, United States Gateway Group Full time

    Job DescriptionJob DescriptionSalary: $20-$23 DOEPosition OverviewAn Administrative Assistant at Gateway handles reception duties and provides administrative support to company operations. This part-time role supports the Operations Manager to ensure smooth the smooth execution of company activities and events. ResponsibilitiesReceptionOperate a multi-line...


  • Newport News, Virginia, United States Newport News Nursing and Rehabilitation Center Full time

    Looking for a qualified Administrative Assistant to join our team at Newport News Nursing & RehabThis is Every Weekend Position, 8am-4:30pm WeekendsWe are searching for an Administrative Assistant to join our community that is resident and employee focused, team builder, and excited about the opportunity to assist in building a culture.If you are an...


  • Newport News, United States Advanced Association Management Group Full time

    Job DescriptionJob DescriptionWe are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.  Salary will be commensurate with your experience.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist...


  • Newport News, United States Paramount Counseling INC Full time

    Job DescriptionJob DescriptionWe are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop and...


  • Newport News, Virginia, United States Newport Hospital Full time

    SUMMARY:_Provide administrative secretarial support primarily for assigned Vice Presidents and Administrative Directors. Provide secretarial support for other directors and managers as assigned on routine or as needed basis. Greet and assist visitors to the administrative office area._REQUIRED QUALIFICATIONS:High school graduate ability to operate word...


  • Newport, United States Newport Marriott Full time

    Additional Information Supporting Sales, Full-Time, Pay: $19.00/hour, Free Parking, Free Daily Meal, Free Access to Health ClubJob Number 24082255Job Category AdministrativeLocation Newport Marriott Hotel & Spa, 25 America's Cup Avenue, Newport, Rhode Island, United States VIEW ON MAPSchedule Full-TimeLocated Remotely? NRelocation? NPosition Type...


  • Newport, United States Capleo Global LLC Full time

    Job Title: Administrative Services Assistant Location: Newport, TN 37821 (100% Onsite from Day 1) ​Duration: 12 Months Contract (with a possible extension) Job Description: Under the general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of administrative detail; and...


  • Newport Beach, United States ZPIZZA USA LLC Full time

    Job DescriptionJob DescriptionJob SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to the corporate CEO office, our store locations, and franchisees , ensuring they have all the information and resources they need to perform their best. Your responsibilities will include...


  • Newport Beach, United States Ultimate Staffing Full time

    Leading Property Management-Development company is looking for an Administrative Assistant to handle the administrative functions of our Corporate office in Newport Beach, CA. We are looking for someone who enjoys administrative tasks, positive, team player and a good multi-tasker. This role will allow cross functional collaboration with departments and the...


  • Newport Beach, United States Ultimate Staffing Full time

    Leading Property Management-Development company is looking for an Administrative Assistant to handle the administrative functions of our Corporate office in Newport Beach, CA. We are looking for someone who enjoys administrative tasks, positive, team player and a good multi-tasker. This role will allow cross functional collaboration with departments and the...


  • Newport News, United States Carter Lumber Full time

    Job DescriptionJob DescriptionA Carter Lumber Administrative Assistant is responsible for providing administrative support which includes entering and generating quotes/orders, confirmation calls, assisting truss reps/office staff and providing excellent service to customers. This is accomplished by having constant communication with plant personnel to...