Director of Administration

3 weeks ago

Chicago, United States City of Chicago Full time

**Job Number**:0379.1-CDPH-2024**

**Description**

**JOB ANNOUNCEMENT**

**Director of Administration**

**CHICAGO DEPARTMENT of PUBLIC HEALTH**

**Bureau of People, Policy & Policy Improvement**
**Human Resources & Labor Relations Program**

**Number of Positions: 1**

**Starting Salary: $118,128**

**WORKING WITH THE CHICAGO DEPARTMENT OF PUBLIC HEALTH**
- Mission: To work with communities and partners to create an equitable, safe, resilient and Healthy Chicago.

**ROLE SUMMARY**

The Chicago Department of Public Health (CPDH) is looking for someone with proven experience as a Human Resources (HR) Director. This position directs all aspects of the CDPH’s HR Unit which provides services for 700 employees. This position manages and directs all aspects of Human Resource administration functions for the Department. In conjunction with the policies and operations of the City of Chicago’s Department of Human Resources (DHR), the Director of Administration will work with executive leadership to develop, implement and oversee the strategic direction of the HR Unit to ensure efforts are aligned with the Department’s mission, strategic plan and values of diversity, excellence, informed decision making, and teamwork. The position will also ensure the HR Unit helps to foster a culture of quality within the department's performance management system through enabling transparency whenever possible to promote performance improvement, incorporating customer feedback, and aligning performance management practices with CDPH's mission to achieve health equity.
- This position will work across the Department to assess needs and identify ways to efficiently leverage human resources to complete priority activities. The position will also regularly engage stakeholders from key City Departments, including the Departments of Human Resources (DHR) and Law (DOL), and the Office of Budget and Management (OBM), to help support the Department’s priorities and ensure compliance with applicable City policies and procedures. The position requires excellent organizational, leadership, communication and interpersonal skills.

**ESSENTIAL DUTIES**
- In accordance with the Department of Human Resources and City of Chicago regulations and policies (e.g. City of Chicago Employment Plan), oversees all personnel functions and activities at the Chicago Department of Public Health including employment processing, recruitment and retention, training and development with a focus on employee engagement, total rewards management, position classification, labor relations and administration of collective bargaining unit contracts, affirmative action, personnel record keeping, employee safety, performance management and payroll administration;
- Develops, implements and interprets departmental personnel policies and procedures and monitors their proper implementation by departmental managers and supervisors;
- Oversees the preparation and processing of personnel action reports;
- Develops recruitment programs to attract qualified personnel for hard to fill positions in the department;
- Establishes and coordinates training and orientation programs for departmental employees;
- Serves as a liaison between the department and the Department of Human Resources on all relevant matters pertaining to personnel administration.
- Reviews the appropriateness of the department’s position classification requests for the purpose of initiating the proper classification of positions;
- Analyzes the department’s personnel requirements and organizational structures and prepares recommendations to departmental managers on current and anticipated personnel costs;
- Participates in the preparation of the department’s annual personnel budgets;
- Advises departmental managers on issues pertaining to personnel management and labor contract administration to ensure the department’s compliance with terms of collective bargaining agreements;
- Monitors the department’s compliance with established Equal Employment Opportunity and Affirmative Action program objectives and develops strategies to ensure the equitable representation of all demographic groups in the department’s workforce;
- Directs staff responsible for the maintenance of employee personnel records, the development and implementation of departmental employee work safety standards, and the preparation and processing of departmental payroll documents to ensure the department’s compliance with established timekeeping procedures and payroll administration policies.
- Coordinates the preparation of various personnel reports, statistics, and studies for the purpose of apprising management personnel of significant departmental personnel trends.
- Additional duties may be required for this position_

**Location**: 111 W. Washington St., 4th Floor, Chicago, IL 60602

**Days**: Monday - Friday

**Hours**: 8:30 am - 4:30 pm

**Qualifications**

**MINIMUM QUALIFICATIONS**
- Graduation from an accredited col

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