Business/administrative Associate
2 months ago
**Business/Administrative Associate - DOM, Division of Pulmonary, Critical Care, Sleep and Allergy**
**Hiring Department**: College of Medicine, Department of Medicine -Division of Pulmonary, Critical Care, Sleep and Allergy
**Location**: Chicago, IL USA
**Requisition ID**: 1024428
**Posting Close Date**: 4/22/2024
**About the University of Illinois Chicago**
UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.
This is a full-time and benefits eligible position. Hybrid and flexible work schedules are available. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits
UIC is seeking a Business Administrative Associate to join our College of Medicine, Department of Medicine -Division of Pulmonary, Critical Care, Sleep and Allergy team. This role will provide administrative support to the Director of Administrative Operations and Division Chief of the Division of Pulmonary, Critical Care, Sleep and Allergy.
**Duties & Responsibilities**:
- Assist in Grant Application pre-award processes along with assisting with Post awards when necessary. Ability to run Reports from banner/My Financials and work alongside the grant Coordinator on a monthly basis
- Co-Manages the day-to-day administrative operations of Pulmonary, Critical Care, Sleep, and Allergy alongside fellow support staff. This includes providing cross-coverage as well as support the orientation of new professional staff. As necessary schedule meetings for Faculty and Lab personnel as well as Divisional meetings when necessary.
- Process TEM, P-Card and I-Buy request for all faculty and laboratory managers. Control expenditures for assigned faculty accounts (grants, start-up, etc.) with the purchase of office equipment and supplies. Assist_x000d_ Director of Administrative Operations with purchasing processes and budget. Analyze and present the need for new procedures and equipment within the Division
- Enhance and maintain the division website to improve the image of the Division of Pulmonary, Critical Care, Sleep, and Allergy. This will include providing a clear vision of presentation objectives, structural design, and content updates. Manages the Annual Inventory report for the Division and reports to the Department of Medicine
- Manage the rotation of medical student schedules and conferences in new innovations and perform associated related tasks and special projects.
- Responsible for the development and implementation of special projects as determined by the Director of Administrative Operations and the Division Chief.
**Minimum Qualifications Required**:
- Bachelor's degree in business administration, management, or a field related to the position.
- Two (2) years of professional business, financial, and/or managerial work experience.
(NOTE: A Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)
**Preferred Qualifications**:
- Computer Skills — Using computers and computer systems (including hardware and software) to set up functions, enter data, or process information.- Accounting, Calendar/Scheduling, Database, Enterprise Resource Planning (ERP), Word Processing, Spreadsheet software, Banner experience, TEM, P-Card & IBUY- Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
- Obtaining Information — Observing, receiving, and otherwise obtaining information from all relevant sources.
- The University of Illinoi
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