Ops Staff Assistant

3 weeks ago

Fort Lauderdale, United States The State of Florida Full time

Requisition No: 829865

Agency: Department of Health

Working Title: OPS STAFF ASSISTANT - 64906017

Pay Plan: Temp

Position Number: 64906017

**Salary**: $19.00 Hourly

Posting Closing Date: 06/07/2024

**Total Compensation Estimator **Tool**

**FLORIDA DEPARTMENT OF HEALTH BROWARD COUNTY**:
**STAFF ASSISTANT 64906017**:
**COMMUNITY HEALTH, OVERDOSE DATA TO ACTION PROGRAM**:
**OPEN COMPETITIVE OPPORTUNITY**:
**T**his is an OPS (Other Personal Services) positions and as such no paid time off is offered. Health benefits will be offered for full-time employment. OPS employees are eligible to participate in a deferred compensation plan.**

**DUTIES**

This position is assigned to the Florida Department of Health in Broward County Community Health section under the direct supervision of the Opioid to Action Program Manager with primary responsibility for providing high-level administrative support and specialized duties for the Opioid to Action Program.
- Produces letters, memoranda, contracts, budget proposals pertinent to OD2A-L Program operations which encompass state and county budgets and grants.
- Attends meetings and records and transcribes minutes. Compiles and categorizes information between subsection coordinators and Division Directors.
- Schedules meetings, trainings, conferences, travel arrangements and travel reimbursements for the OD2A-L Program Manager and Directors.
- Receives visitors, arranges conference calls, assists with the preparation of publications and other written materials. Coordinates office services.
- Assigned responsibility for maintaining information in accordance with state and federal statutes, rules, regulations, and Department of Health policy as it relates to Information Custodian, Delegation of Authority.
- Tracks and follows-up on assignments to assure that they are completed in a timely manner. Coordinates the initiation and data entry of purchase requisitions in My Florida Market Place; follows-up as may be needed or required.
- Tracks personnel actions requests throughout the approval process. Utilizes Financial & Information Reporting System for data collection and reports.
- Responsible for the preparation of purchasing and the approval of purchasing including the assignment and responsibility of a Purchasing Card.
- Responsible for coding Employee Activity Record (EARS).
- Performs other related duties as required.

**KNOWLEDGE SKILLS & ABILITIES**
- Knowledge of general office procedures and practices and ability to implement them.
- Basic arithmetic, office procedures and practices.
- Knowledge of public agencies involved in health and human services and Community Based Organizations in Broward County.
- Knowledge of methods for protecting confidential data
- Ability to follow instructions and work independently.
- Excellent customer service skills, Excellent typing and computer skills needed including knowledge of Excel and Microsoft Word.
- Ability to speak clearly and correctly, listen effectively, record and evaluate data.
- Ability to plan and organize work assignments and establish and maintain effective working relationships with others.
- Ability to collect data and compile reports and correspondence.
- Ability to communicate effectively and to establish and maintain effective working relationships with others.
- Good driving record with valid Florida driver’s license.

**MINIMUM QUALIFICATIONS**
- Are you willing to work before, during and/or beyond normal work hours, or days in the event of an emergency? Additionally, emergency duties are inclusive of working in Special Needs Shelters, or performing other emergency duties, but not limited to responses to or threats involving any disaster, man-made or natural.
- One (1) or more years of professional clerical or administrative support experience in a public health or healthcare setting.
- Valid driver’s license free of major infractions.

**PREFERRED QUALIFICATIONS**
- One (1) or more years of experience using State of Florida systems including MFMP, STMS, and HMS.

**Florida Department of Health Mission, Vision, and Values**:
Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:
To be the _Healthiest _State in the Nation.

Values:
**I **nnovation: We search for creative solutions and manage resources wisely.

**C** ollaboration: We use teamwork to achieve common goals & solve problems.

**A** ccountability: We perform with integrity & respect.

**R** esponsiveness: We achieve our mission by serving our customers & engaging our partners.

**E** xcellence: We promote quality outcomes through learning & continuous performance improvement.

**Where You Will Work**:
**BROWARD COUNTY**

**The Benefits of Working for the State of Florida**:
Working for the State of Florida is more than a paycheck. As an OPS employee, the benefits below are available:

- State of Florida 401(a) FICA Alternative Plan (mandatory)
- Participati

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