OPS Grant Administrative Assistant

4 weeks ago

Fort Myers, United States Florida Gulf Coast University Full time

Job Summary

The OPS Grant Administrative Assistant will assist with grant management operations. Activities include coordinating all grant-related meetings, including Team, advisory, and clinical practice partner meetings. Maintains accurate records of data, monitors grant funding to ensure administrative policies are followed.

Job Description

Essential Job Duties:

* Assist Principal Investigator to accomplish the goals of the grant.
* Assist in developing, maintaining, and updating records relating to tracking grant activities.
* Assist with recording expenses, monitoring budget activities, contacting vendors as needed, and follow-up on tracking materials and equipment related to the grant.
* Monitor grant accounts.
* Assist with grant reporting.
* Prepares and distributes grant-related materials, correspondence, and reports.
* Assist with program marketing and recruitment.

Other Duties:

* Performs other job-related duties as assigned.

Additional Job Description

Required Qualifications:

* Associate degree or higher in related field and at least one year of relevant experience in education, human resources, business, or related field
* Experience operating a personal computer and proficient in Microsoft Office (Word, Excel, and Outlook)
* Database management skills
* Ability to communicate effectively, both orally and in writing
* Knowledge of budgeting and fiscal management principles and procedures

Preferred Qualifications:

* Bachelor's degree and at least one year of relevant experience in education, business or related field
* Experience with grant coordination or management
* Strong organizational skills
* Strength and experience in maintaining professional relationships
* Collaborative and consultative working style
* Ability to conduct literature searches

Knowledge, Skills & Abilities:

All employees are expected to:

* Promote a common purpose consistent with stated University goals and demonstrate a commitment to students and the learning environment.
* Possess the knowledge of general written standards and procedures utilized.
* Demonstrate the ability to respond to supervision, guidance, and direction in a positive, receptive manner and accordance with stated policies.
* Provide quality customer service by creating a welcoming and supportive environment
* Present a professional image in word, action, and attire.
* Ability to interact in a professional manner with a diverse group of staff, faculty, students and the community in a service-oriented environment.
* Apply effective techniques to create working relationships to achieve common goals; successfully communicate and collaborate with others to achieve goals.
* Demonstrate skills necessary to look at situations and processes critically to make recommendations for improvement.

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