OPS Building Access Assistant

4 weeks ago

Fort Myers, Florida, United States Florida Gulf Coast University Full time
Job Summary

The OPS Building Access Assistant in the Physical Plant Work Management Center provides customer service to faculty, staff and students. With the guidance of the Building Access coordinator, will help process and update annual department key audit data and access, signs out keys and other sensitive information. General office data entry, filing, email correspondence, and other office duties as needed.

This position is part-time with a maximum of 29 hours per week.

Job Description

Job Duties:
  • Assist the Building Access Coordinator with key and core audits, ensuring accurate records and compliance with security protocols.
  • Assist in maintaining computer-based files related to building access, ensuring data integrity and accessibility.
  • Process key request and key transfer forms efficiently and accurately.
  • Assist in organizing and maintaining the inventory of keys and cores to facilitate easy access and tracking.
  • Encode identification cards for access using designated systems and protocols.
  • Scan and file documents related to building access, ensuring proper categorization and organization for easy retrieval.
Other duties
  • Performs other job-related duties as assigned.
Additional Job Description

Minimum qualifications
  • High school diploma or equivalent
  • Valid driver's license
  • Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, and Outlook)
Preferred qualifications
  • Experience in facilities, building access, or maintenance operations in a university setting
Knowledge, skills, and abilities
  • Knowledge of inventory control methods.
  • Promote a common purpose consistent with stated University goals and demonstrate a commitment to students and the learning environment.
  • Understand and adhere to written standards and procedures.
  • Demonstrate the ability to respond to supervision, guidance and direction in a positive, receptive manner and in accordance with stated policies.
  • Provide quality customer service by creating a welcoming and supportive environment.
  • Present a professional image in word, action and attire.
  • Ability to interact in a professional manner with a diverse group of staff, faculty, students and the community in a service-oriented environment.
  • Apply effective techniques to create working relationships with others to achieve common goals; successfully communicates and collaborates with others to achieve goals.
  • Demonstrate skills necessary to look at situations and processes critically to make recommendations for improvement.
  • Knowledge of or ability to learn computerized work management systems, AiM database, S2 door access control system, and Keystone database software.
  • Active listening skills with thoughtful questioning.
  • Excellent interpersonal, verbal and written communication skills.
  • Strong organizational skills and an ability to prioritize and complete simultaneous projects within deadlines.
  • Ability to process and handle confidential information with discretion.

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