Current jobs related to Administrative Coordinator - Huntsville - City of Huntsville, TX
-
Administrative Coordinator
4 weeks ago
Huntsville, Alabama, United States Rehabilitation and Neurological Service, LLC Full timeAdministrative Coordinator Job OverviewKey Responsibilities:Oversee communication channels, including managing incoming and outgoing correspondenceSupport scheduling and calendar oversight for executives or team membersInput and manage data within various software systems, including databases and spreadsheetsEnsure the organization and upkeep of the office...
-
Administrative Coordinator
2 weeks ago
Huntsville, Alabama, United States Liberty Business Associates LLC Full timeJob SummaryWe are seeking a highly skilled and detail-oriented Administrative Assistant to join our team at Liberty Business Associates LLC. As an Administrative Assistant, you will provide general administrative support to executive-level personnel and assist with various administrative tasks.Key ResponsibilitiesProvide administrative support to...
-
Administrative Coordinator
2 weeks ago
Huntsville, Alabama, United States RAI Technologies Full timeAbout the RoleWe are seeking a highly organized and efficient Administrative Assistant to support our dynamic team at RAI Technologies. The ideal candidate will have the capability to handle a variety of tasks simultaneously, including running errands, conducting research, and coordinating meetings.Key Responsibilities:Administrative Support: Provide...
-
Administrative Coordinator
5 days ago
Huntsville, Alabama, United States RAI Technologies Full timeAdministrative AssistantWe are seeking a highly organized and efficient Administrative Assistant to support our dynamic team. The ideal candidate will have the capability to handle a variety of tasks simultaneously, including running errands, conducting research, and coordinating meetings. This role is crucial for ensuring smooth day-to-day operations and...
-
Administrative Coordinator
2 weeks ago
Huntsville, Alabama, United States Systems Products and Solutions Full timeAbout the RoleSystems, Products & Solutions, Inc. (SPS) is a leading provider of logistics and support services to the U.S. Army. We are seeking an experienced Administrative Specialist to join our team in Huntsville, Alabama.Key ResponsibilitiesProvide administrative support to our team, including answering phone calls, scheduling appointments, and...
-
Administrative Coordinator
6 days ago
Huntsville, Alabama, United States Liberty Business Associates LLC Full timeAdministrative Assistant (Intermediate)As a key member of the Liberty Business Associates LLC team, the Administrative Assistant (Intermediate) will provide high-level administrative support to executive-level personnel and general administrative staff. This role requires a detail-oriented individual with excellent organizational skills and the ability to...
-
Administrative Coordinator
1 week ago
Huntsville, Alabama, United States Labor Finders Full timeJob Title: Office Manager Job Summary: We are seeking a highly organized and detail-oriented Office Manager to join our team at Labor Finders. As an Office Manager, you will be responsible for providing administrative support to our management team and ensuring the smooth operation of our office. Responsibilities: * Provide administrative support to...
-
Administrative Coordinator
2 weeks ago
Huntsville, Alabama, United States RAI Technologies Full time{"title": "Administrative Assistant", "description": "Job SummaryWe are seeking a highly organized and efficient Administrative Assistant to support our dynamic team. The ideal candidate will have the capability to handle a variety of tasks simultaneously, including running errands, conducting research, and coordinating meetings. This role is crucial for...
-
Reception and Administrative Coordinator
7 days ago
Huntsville, Alabama, United States Regency Healthcare and Rehab Full time{"Job Title": "Receptionist", "Job Summary": "We are seeking a highly skilled and organized Receptionist to join our team at Regency Healthcare and Rehab. As a Receptionist, you will be the first point of contact for our residents, visitors, and staff, providing exceptional customer service and administrative support.Responsibilities:**Customer Service:***...
-
Athletics Administrative Coordinator
4 weeks ago
Huntsville, Alabama, United States Huntsville Independent School District Full timeJob Title: Administrative Assistant AthleticsAbout the Company:This position offers a chance to become a vital part of the Athletics department at Huntsville Independent School District. As an Administrative Assistant, you will collaborate closely with the Director of Athletics to facilitate various administrative functions effectively.Reports to: Director...
-
Athletics Administrative Coordinator
3 weeks ago
Huntsville, Alabama, United States Huntsville Independent School District Full timeJob Title: Administrative Assistant AthleticsAbout the Company:This position offers an opportunity to support the Athletics department within the Huntsville Independent School District. As an integral part of the team, you will collaborate closely with the Director of Athletics to facilitate the effective management of various administrative...
-
Administrative Coordinator
2 weeks ago
Huntsville, Alabama, United States Archarithms, Inc. Full timeAbout ArcarithmWe are a dynamic and innovative company that is changing the world through technology and innovation. Our team is passionate about delivering exceptional results and making a positive impact on our customers and the community.Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Professional to join our...
-
Administrative Coordinator
2 weeks ago
Huntsville, Alabama, United States Crestwood Medical Center Full timeJob Summary:Crestwood Medical Center seeks a highly skilled and organized Administrative Assistant to join our team. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our medical center.Key Responsibilities:Provide administrative support to our medical staff, including scheduling appointments and managing...
-
Administrative Coordinator
3 days ago
Huntsville, Alabama, United States Crestwood Medical Center Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Crestwood Medical Center. The successful candidate will provide administrative support to our Practice Executive and contribute to the smooth operation of our clinic.Key ResponsibilitiesPerform a variety of administrative tasks, including scheduling...
-
Administrative Coordinator
2 weeks ago
Huntsville, Alabama, United States Crestwood Medical Center Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Crestwood Medical Center. The successful candidate will provide administrative support to our Practice Executive and contribute to the smooth operation of our clinic.Key ResponsibilitiesPerform a variety of administrative tasks, including scheduling...
-
Executive Administrative Coordinator
4 weeks ago
Huntsville, Alabama, United States Wellstone Inc Full timePosition OverviewThis role is designed to provide comprehensive receptionist and administrative support for the Executive Team, encompassing tasks of moderate complexity. Proficiency in Microsoft Office and familiarity with various computer applications are essential, along with a background in customer service. The position involves preparing and refining...
-
Administrative Operations Coordinator II
4 weeks ago
Huntsville, Alabama, United States The Tatitlek Corporation Full timeOverview:KEY RESPONSIBILITIES: Provide comprehensive administrative assistance at the division level. Monitor and compile data for division performance metrics. Generate purchase requisitions for necessary supplies and materials. Draft various reports and correspondence in compliance with relevant regulations. Responsible for the upkeep and management of...
-
Real Estate Administrative Coordinator
4 weeks ago
Huntsville, Alabama, United States BrickDriven Realty Full timeReal Estate Executive Assistant Position at BrickDriven RealtyWe are pleased to present an exciting opportunity for a dedicated Real Estate Executive Assistant at BrickDriven Realty. In this pivotal role, you will support the principal broker by managing essential administrative functions and facilitating seamless operations.Compensation Overview: Attractive...
-
Real Estate Administrative Coordinator
4 weeks ago
Huntsville, Alabama, United States BrickDriven Realty Full timeExciting Opportunity for a Real Estate Executive Assistant at BrickDriven RealtyWe are pleased to present a rewarding position for a dedicated Real Estate Executive Assistant at BrickDriven Realty. In this vital role, you will support the principal broker by managing essential administrative functions and ensuring efficient office operations.Compensation...
-
Athletics Administrative Coordinator
4 weeks ago
Huntsville, Alabama, United States Huntsville Independent School District Full timeJob Title: Administrative Assistant AthleticsAbout the Company:This position offers an opportunity to be part of the Athletics department at Huntsville Independent School District as an Administrative Assistant. You will collaborate closely with the Director of Athletics to facilitate the efficient management of various administrative functions.Reports to:...
Administrative Coordinator
3 months ago
Closes On: June 16, 2024 at 11:59 PM CST
**Location**: Huntsville Fire Department #2, Huntsville, TX 77340
**Department**: Public Safety-Fire
**Division**: Fire
**Job Status**: Full-Time
**Shift**: 8:00 AM - 5:00 PM
**Days Worked**: Mon., Tue., Wed., Thu., Fri.
**Rate of Pay**: $ 20.28 - $ 24.71
The Administrative Coordinator is responsible for providing administrative, clerical and technical support to the Fire Department in an efficient manner. Job related responsibilities also include high skilled non-routine administrative support to the department including budget maintenance, reporting, purchasing, etc. This position serves as a liaison to local, state, and federal agencies for department operations and assigned personnel matters.
**Responsibilities**:
PRIMARY **DUTIES AND RESPONSIBILITIES**:
- The following duties _**_ARE NOT_**_ intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties._
**Administrative**:
- Responsible for greeting visitors, answering incoming calls, providing information to the public regarding the Fire department, taking messages, etc.
- Assisting the Fire Chief with administrative tasks regarding department policies and procedures, personnel changes and inquires and coordinating meeting arrangements, etc.
- Overseeing and participating in a variety of administrative tasks and projects supporting the Fire department, including, but not limited to, preparing correspondence and reports, composing routine and/or specialized documents, establishing and maintaining the filing system, the records and serving as the custodian of records.
- Manages and responds to open records requests.
- Manages monthly fire reporting data and burning permit data.
- Communicate with the Texas Commission on Fire Protection, Texas Department of Health, State Firemen’s and Fire Marshals Association as well as other agencies as necessary.
- Manage rosters and information related to the volunteer firefighters including but not limited to benefits and retirement.
- Coordinating and participating in assigned specialized projects.
- Assisting with the budget maintenance activities including monitoring the departmental budget and working with the Finance department regarding budget related issues.
- Managing the reconciliation of routine financial records and information including field purchase orders, purchase requisitions and credit card transactions.
- Assisting the Fire department and Human Resources with recruiting, coordinating the hiring and on-boarding process with Human Resources for applicants and new employees.
- Coordinating the payroll process, personnel status changes and preparing and maintaining confidential records.
- Collaborating with other City departments as necessary to accomplish assigned job duties.
- Assisting citizens and City personnel with requests for service.
- Liaison for the Fire Chief, citizens regarding departmental complaints and inquires. **MINIMUM QUALIFICATIONS**:
**Education and Experience**:
- High school diploma or equivalent.
- Minimum of one (1) year of specialized technical training beyond high school.
- Minimum of one (1) year of specialized training in computer/clerical skills, including proficiency with Microsoft office Suite (Word, Excel and PowerPoint).
- Minimum of two (2) year administrative experience.
- Knowledge of general accounting principles. **Required Licenses or Certifications**:
- Valid Texas driver’s license and acceptable driving record.
**Required Skills**:
- Ability to maintain a professional manner when dealing with the public and City staff.
- Establishing and maintaining effective working relationships.
- Ability to use various types of office equipment including copy machines, typewriters, computers, fax machines, etc.
- Ability to organize, prioritize, accept and carry out assigned duties. Reasoning Abilities
- Ability to respond to complaints and grievances posed by the public.
- Ability to define problems and deal with a variety of situations.
- Ability to organize time and resources effectively.
- Ability to think quickly, maintain self-control and adapt to stressful situations.
- Ability to use good judgement and effectively problem-solve. **Language Skills**
- Ability to communicate clearly both verbally and in writing.
- Ability to read and comprehend city policies and procedure, written instructions and general correspondence Mathematical Skills
- Ability to perform basic mathematical calculations without the aid of a calculator. **Physical and Work Environment**
The physical and work environments described are representative of those that must be met by an employee to successfully perform the function of this job.
**Physical Demands**:
- Work is performed in a st
