Administrative Assistant

3 weeks ago


Anaheim, United States Powerstone Property Management Full time

Powerstone Property Management, a fast-growing community association (HOA) management company in Orange County is seeking a full time front office Administrative Assistant at its satellite office in Anaheim. Powerstone offers a competitive salary, a professional work environment, good benefits, including medical, dental, life insurance, a matching 401k plan plus paid holidays, sick and vacation time.

Job Description & Qualifications:
This position will provide the following front office and administrative support to Community Association Managers and the communities they manage:

- Issuing work orders, violation letters, and drafting correspondence.
- Prepare and administer association mailings.
- Assist with property inspection reports and follow-up action items.
- Handle customer service calls and office visits from homeowners and vendors.
- Maintain any events calendar and provide facility keys/fobs for designated communities.
- Receives the public and answers questions in person and by phone.
- Retrieve and direct voice mail messages daily.
- Open and process incoming mail daily.
- Operate office machines as needed including copiers, printers and postage machine.
- Log incoming deliveries and ensure pick-ups from front desk.
- Prepares outgoing mail for daily courier service.
- Order office supplies.
- Assist with mailings and special projects.
- Perform other clerical duties and tasks as assigned.

**Requirements**:

- AA Degree and/or High School degree and between 1-3 years of related experience, or equivalent combination of education and experience. HOA industry knowledge a plus.
- Excellent written, verbal and interpersonal skills.
- Strong customer service skills coupled with problem solving/analytical skills.
- Must be organized, detail oriented and able to multi-task in a fast pace environment.
- Ability to manage priorities and workflow and meet all deadlines.
- Proficient in Microsoft Word.
- Ability to work independently with mínimal supervision.
- Ability to work flexible hours if requested on occasion.

Pay
- The starting pay range for this position is $19-20/hour, however, base pay offered may vary depending on job-related knowledge, skills, and experience.

Pay: $19.00 - $22.00 per hour

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift

Application Question(s):

- What is your salary requirement?

Work Location: In person



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