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Executive Assistant

3 months ago

Philadelphia, United States CI Solutions LLC Full time

We are a business cooperative consisting of 4 boutique businesses with symbiotic missions, values, and objectives. All the organizations share administrative, marketing, and IT/technology resources. The owners of the separate business units manage the vision, culture, and shared resources as a board. The organizations that share resources are:

- CI Solutions LLC
- Rittenhouse LTD
- Home Works Well
- 8129 Germantown LLC

**Key Responsibilities**

Expected task would include but not limited to the following:

- Scheduling
- Proficiency with QuickBooks and other financial software
- Grant and certification writing
- AP/AR Management
- Inventory reconciliation
- Employee payroll, account management and debt collection, payment of expenses
- Bank reconciliations, and generation of management of financial statements
- Review purchase orders and reconcile with invoices.
- Complete any required forms for vendors/creditors, and employees.
- Record customer payments and prepare the daily bank deposit.
- Prepare a monthly report on overdue accounts.
- Reconcile bank accounts monthly.
- Prepare monthly financial statements.
- Prepare and process the payroll.
- Monitor status of loans and accounts to ensure current payments.
- Comply with state and federal tax regulations.

**Qualifications**
- Strong analytical skills with an excellent knowledge of financial calculations.
- Impeccable written and verbal communication skills.
- Must have excellent interpersonal and customer service skills.
- Able to multi-task, be organized and prioritized critical time-sensitive tasks, communicate and follow-up on tasks independently, maintain a continuous work schedule and work additional hours, occasionally if needed.
- Maintain absolute confidentiality of all company records
- Experience in a retail environment is a plus
- QuickBooks: 1 year (required)
- Bookkeeping: 5 years (required)
- This position requires flexibility as each company will require unique financial strategies
- You must be reliable, kind, mature, thoughtful and generous

We value individuals who are upbeat and positive. You must have a "can-do" attitude and thrive in a fast-paced, evolving environment. It is critical that our team members have a passion for what they do, and a commitment to supporting the bigger picture through their collective contributions. We value innovative, dynamic, and agile individuals. Finally, you must be teachable, accountable, able to give and accept constructive criticism.

**Job Types**: Full-time, Part-time

Pay: $50,000.00 per year

Schedule:

- Weekends as needed

**Experience**:

- Bookkeeping: 5 years (preferred)

Work Location: In person