Executive Assistant

2 months ago

Philadelphia, United States The Franklin Inst Full time
Job DescriptionJob DescriptionExecutive Assistant

The Franklin Institute, the most visited museum in the Commonwealth of Pennsylvania, strives to be the world leader in promoting science and technology education and literacy through inspiring and engaging experiences that cultivate curiosity, critical thinking, and an understanding of the crucial role science plays in our lives.

At The Franklin Institute, we provide an environment that is as nurturing as it is dynamic. Our team-oriented approach allows for ample learning and career growth opportunities. We think you will find the Institute offers the ideal atmosphere in which to best use your skills and talents. We are eager for your input, ideas, and inspiration.

Position Description:

The Executive Assistant provides administrative, technical, analytical, and clerical support to three executives. The Executive Assistant provides essential support to Committees of the Board of Trustees, including the meeting preparations, minutes, and follow-up actions that result from their meetings. Additionally, they provide backup support to the executive suite as needed.

  • Supports three executives: Vice President of Marketing, Communications, and Digital Media, Senior Vice President of Science, Education, & Human Resources, and Chief Experiences Officer by preparing correspondence, scheduling meetings, handling phone calls, processing daily mail, making travel arrangements, managing the office and filing systems, processing expenses, managing contact databases, and purchasing supplies and equipment.
  • Assists in preparation and provides high-quality support for Board and other committee meetings. Duties include scheduling, communicating with committee members, preparing and distributing meeting materials, arranging meeting space, and recording minutes.
  • Communicates pleasantly and effectively with Board members and staff members, understanding and anticipating their needs and requests and responding accordingly.
  • Creates, edits, and updates reports and proposals, narrative documents, presentations, schedules, and databases.
  • Contact management as instructed by senior leadership.
  • Maintains complete discretion and confidentiality regarding all conversations, data, files, and other information where access is limited.
  • Serves as backup administrative support to the President and CEO as needed.
  • Schedules internal and external meetings as requested.
  • Schedules and attend meetings on behalf of the executive, taking notes, and recording minutes.
  • Performs other duties as assigned by executives.

Position Requirements

  • A bachelor’s degree in business administration or a related field is preferred.
  • A minimum of three years’ experience in an administrative role working for executives is required.
  • Accounting experience is desirable
  • Strong computer skills, including Word, Excel, PowerPoint, database entry, and creation of presentation graphics.
  • Strict commitment to institutional, staff, donor, and Board confidentiality
  • Ability to handle delicate phone conversations using tact and diplomacy.
  • Commitment to a positive customer service attitude toward internal and external constituencies; consistently demonstrate courtesy.
  • Ability to multi-task many different projects at once.
  • Commitment to proactive identification of problems and follow-up to assure solutions.
  • Comfortable in a fast-paced, deadline-oriented executive office environment.
  • Ability to handle and manage proactive executive calendars.

Status: Full-time, 37.5 hours per week. Monday through Friday 8:45 am to 5:15 pm. Must be able to work a flexible schedule, including weekends, holidays, and occasional evenings.


Benefits Information

The Franklin Institute offers a comprehensive benefits package including health, dental, and vision, 401K, life insurance and disability coverage. We also offer generous Paid Time Off, paid holidays, and numerous wellness program benefits.

To apply, please visit our Career Center. We look forward to hearing from you

Research shows that women and people from underrepresented groups often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job description describes you, then please apply for this role.

The Franklin Institute is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, age, religion, national or ethnic origin, disability or protected veteran status.

  • Executive Search Associate

    3 weeks ago

    Philadelphia, United States Pacific International Executive Search Full time

    Pacific International, a globally recognized retained executive search firm, is dedicated to empowering Fortune 500, FTSE 100, and high-growth enterprises in building exceptional C-suite, senior-level, and strategic leadership teams while championing diversity and inclusion. Our adaptability, agility, and forward-thinking ethos distinguish us in the...

  • Executive Search Associate

    3 weeks ago

    Philadelphia, United States Pacific International Executive Search Full time

    Pacific International, a globally recognized retained executive search firm, is dedicated to empowering Fortune 500, FTSE 100, and high-growth enterprises in building exceptional C-suite, senior-level, and strategic leadership teams while championing diversity and inclusion. Our adaptability, agility, and forward-thinking ethos distinguish us in the...

  • Executive Assistant

    1 month ago

    Philadelphia, United States City of Philadelphia Pennsylvania Full time

    This is executive administrative work serving as an assistant to the Finance Director. The employee in this class works independently on difficult or complex clerical tasks and demonstrates professionalism and confidentiality when handling sensitive Executive Assistant, Finance Director, Executive, Assistant, Business Services

  • Executive Assistant

    4 weeks ago

    Philadelphia, United States Empirical Consulting Solutions Full time

    Job DescriptionJob DescriptionOne of North Americas largest designer, manufacturer and supplier of custom systems for the food industry is seeking anExecutive Assistantlocated in the northeast Philadelphia area.ThisExecutive Assistantrole will provide high-level administrative support to C-Suite executives, generate and distribute key business reports and...

  • Executive Assistant

    1 week ago

    Philadelphia, United States LHH Full time

    Executive AssistantThe ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting...

  • Executive Assistant

    2 months ago

    Philadelphia, United States Acquired Philadelphia Full time

    Job DescriptionJob DescriptionTitle: Executive AssistantLocation: Philadelphia, PA (Hybrid)Acquired Philadelphia is a full service talent acquisition consultancy partnering with businesses locally and nationally to acquire and retain the right talent. We are on a mission to disrupt the outdated and overpriced Recruiting and Staffing industry. Our client is...

  • Executive Assistant

    3 weeks ago

    Philadelphia, United States PeopleShare Full time

     PeopleShare is currently hiring for Executive Assistant for our University Services Client in Philadelphia, PA!Apply Below! Position Overview:The Executive Assistant to the Vice President of Institutional Advancement provides high-level administrative support, including complex calendar management, communication handling, and coordination of meetings and...

  • Executive Assistant

    2 weeks ago

    Philadelphia, United States PeopleShare Inc Full time

    PeopleShare is currently hiring for Executive Assistant for our University Services Client in Philadelphia, PA! Apply Below! Position Overview: The Executive Assistant to the Vice President of Institutional Advancement provides high-level administrative support, including complex calendar management, communication handling, and coordination of meetings and...

  • Executive Assistant

    2 weeks ago

    Philadelphia, United States PeopleShare Inc Full time

    PeopleShare is currently hiring for Executive Assistant for our University Services Client in Philadelphia, PA! Apply Below! Position Overview: The Executive Assistant to the Vice President of Institutional Advancement provides high-level administrative support, including complex calendar management, communication handling, and coordination of meetings and...

  • Executive Assistant

    1 month ago

    Philadelphia, United States HHM Hotels Full time

    DescriptionOpportunity: Executive Assistant The Executive Assistant will support members of the HHM Hotels' executive team and corporate office operations. The ideal candidate will be analytical with strong communication skills, and enjoy working in a dynamic and fast-paced corporate environment that is values-driven and results-oriented. This role requires...

  • Executive Assistant

    2 weeks ago

    Philadelphia, United States Community Veterinary Partners Full time

    Job DescriptionJob DescriptionExecutive Administrative AssistantLocation: Hybrid – Support Center in Philadelphia 2-3 days/weekReports to: Vice President, HR/Chief Financial Officer/Chief Operating OfficerSUMMARYThe Executive Administrative Assistant provides high-level administrative support to the executive team by handling information requests, calendar...

  • Executive Assistant

    4 months ago

    Philadelphia, United States Emtec Full time

    Position Description We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive team. The successful candidate will play a crucial role in ensuring smooth functioning of executive operations by managing schedules, coordinating communications, and handling various administrative and project...

  • Assistant Director of Finance

    2 days ago

    Philadelphia, United States Keller Executive Search Full time

    At Keller Executive Search, we are currently assisting our client in their search for an experienced Assistant Director of Finance to join their team. As the Assistant Director of Finance, you will be responsible for overseeing the financial operations of the organization and providing strategic financial guidance to senior management.About Company:Our...

  • Executive Assistant

    1 month ago

    Philadelphia, United States Sharing Excess Full time $55,000 - $60,000

    Role Description:This is a full-time hybrid role as an Executive Assistant, located in Philadelphia, PA, with flexibility for some remote work. The Executive Assistant will be responsible for assisting our Executive Director, Operations Director, and Development Director with daily logistics, calendar management, project management, operational efficiency...

  • Assistant Director of Finance

    2 weeks ago

    Philadelphia, United States Keller Executive Search Full time

    At Keller Executive Search, we are currently assisting our client in their search for an experienced Assistant Director of Finance to join their team. As the Assistant Director of Finance, you will be responsible for overseeing the financial operations of the organization and providing strategic financial guidance to senior management.About Company:Our...

  • Executive Assistant

    3 months ago

    Philadelphia, United States HHM Hotels Full time

    Job DescriptionJob DescriptionOpportunity: Executive Assistant The Executive Assistant will support members of the HHM Hotels’ executive team and corporate office operations. The ideal candidate will be analytical with strong communication skills, and enjoy working in a dynamic and fast-paced corporate environment that is values-driven and...

  • Executive Assistant

    1 month ago

    Philadelphia, United States HHM Hotels (Philadelphia Corporate) Full time

    Overview: Opportunity: Executive Assistant The Executive Assistant will support members of the HHM Hotels executive team and corporate office operations. The ideal candidate will be analytical with strong communication skills, and enjoy working in a dynamic and fast-paced corporate environment that is values-driven and results-oriented. This role requires...

  • Executive Assistant

    3 months ago

    Philadelphia, United States HHM Hotels Full time

    Overview Opportunity: Executive Assistant  The Executive Assistant will support members of the HHM Hotels’ executive team and corporate office operations. The ideal candidate will be analytical with strong communication skills, and enjoy working in a dynamic and fast-paced corporate environment that is values-driven and results-oriented. This role...

  • Executive Assistant

    21 hours ago

    Philadelphia, Pennsylvania, United States HHM Hotels Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to join our team at HHM Hotels. The successful candidate will provide administrative support to our executive team and corporate office operations, ensuring seamless day-to-day operations and contributing to the company's success.Key ResponsibilitiesAdministrative SupportManage...

  • Executive Assistant

    1 month ago

    Philadelphia, United States Global Leadership Academy Full time

    Job DescriptionJob DescriptionAt Global Leadership Academy Schools (GLAS) in West Philadelphia, we revolutionize education. Our scholars embark on transformative journeys, shaping their perspectives worldwide. From Kenya to China, Haiti to Canada, GLA students transcend borders, creating a tapestry of global experiences. Education is our key to liberation;...