Administrative Associate, Venture Development

3 weeks ago


Tucson, United States University of Arizona Full time

**Posting Number**
- req19613**Department**
- Tech Launch Arizona**Department Website Link**Location**
- Main Campus**Address**
- Tucson, AZ USA**Position Highlights**

The University of Arizona (UArizona) Tech Launch Arizona (TLA) is seeking a highly motivated, dependable, excellent team player and disciplined Administrative Associate (Administrative Support Assistant III) who will perform a wide range of detailed support functions, calendaring, coordinating, and organizing specific events and meetings for the Venture Development Team. This includes the Venture Development Director, Mentors-in-Residence and Managers. This position reports to the Executive Associate.

Some responsibilities and characteristics of this position will be: - Interacts and maintains liaison with students, faculty, staff, and outside/community agencies in facilitating program objectives. This includes giving tours and communicating with supporters and sponsors. - This position is 100% fully in-person with no remote and/or hybrid flexibility during TLA's business hours from 8AM-5PM. No flex hours or flex schedule available.

This position will be part of the broader Tech Launch Arizona (TLA) network of resources. TLA is the University of Arizona unit with the primary mission of ensuring greater cohesion among University researchers, the business community, and organizations supporting technology commercialization to significantly enhance the impact of UArizona research and creative endeavors. TLA represents a prioritization of the University’s commitment to impact of research.

As a place to live and work, Tucson has been ranked in the top 20 among America’s Best Cities in the 2021 annual report by Resonance Consultancy, and was the first UNESCO City of Gastronomy designated in the U.S., joining the worldwide network of UNESCO Creative Cities.
- Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more_

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please visit talent.arizona.edu

**Duties & Responsibilities**

**Duties & responsibilities**:

- Handling travel arrangements including event registration, airline, hotel, and car rental on behalf of the Ven Dev team as assigned.
- Represent the spirit and values of TLA though responsive, high-quality interactions and providing accurate, complete, and up-to-date information in a courteous, efficient, and timely manner with a wide variety of constituencies: TLA employees, donors, students, faculty, staff, regents, legislators, University officers and officials, corporate executives, etc.
- Working closely with Events Manager and other TLA members, coordinate and manage specific events, such as Ven Dev & Venture Mentoring Services (MIT-VMS) events, to ensure successful outcome, including but not limited to Pitch events, Investor events, MIT-VMS events, and Venture Educational events.
- Working closely with Events Manager placing food orders for recurring MIT-VMS lunch presentations.
- Coordinating special projects as needed.
- Arranges meetings (both virtual and in-person), coordinates distribution of information for meetings, anticipates and prepares required materials such as meeting agendas, and follows up on correspondence as needed for Ven Dev Director, Mentors-in-Residence and Ven Dev Managers.
- Provides administrative support that may require research, evaluating, and resolving problems within the scope of the position.
- Supervises student entrepreneurial fellows and coordinates student time sheets and approvals. Assists in managing and coordinating the recruitment process from start to finish for student fellow hires, including but not limited to, managing the job posting in Handshake, coordinating the selection and interviews to hiring and onboarding. Act as Search Committee Chair for all Ven Dev team new hires.
- Prepares, formats, and proofreads materials using MS Office Suite, primarily Word, Excel, and PowerPoint.
- Assists in scheduling recurring meetings with Mentors-in-Residence and student fellows.
- Assists the Ven Dev Director in scheduling recurring meetings with licensees (Startups) and Ven Dev Managers.
- Assists the Ven Dev Director with keeping the TLA Startups Webpage and AirTable database updated.
- Assists the Ven Dev Director with recurring Excel spreadsheets using PitchBook, LinkedIn, SBIR, and Excel for updating revenue and startup information as needed.
- Assists the Mentors in Residence with scheduling meetings with licensees and potential licensees.
- Assists the Ven Dev Managers with updating spreadsheets and providing current resources for Commercialization Partners.
- Assi



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